Supply Management Officer

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 14, 2021
Closes
Oct 19, 2021
Hours
Full Time
Duties

Summary

This position is located in the Architect of the Capitol, Office of the Chief of Operations, Superintendent, House Office Buildings (HOB), Director, Planning, Analytics and Business Processes, Inventory Management Branch. The AOC is seeking a Supply Management Officer to plan, organize and direct the purchase, receipt, storage and inventory management of renovation and construction supplies and equipment for HOB operations.

Learn more about this agency

Responsibilities

Tour of Duty: 7:30 AM - 4:00 PM, Monday-Friday

Provides administrative and technical supervisory functions for subordinates. Assigns duties and evaluates performance. Manages the organizational unit's budget and workload. Develops performance requirements for subordinates and ensures a mutual understanding of the performance standards. Resolves complaints and grievances as delegated by higher level supervisors.

Provides leadership to ensure support for equal employment opportunity (EEO) goals and requirements. Practices non-discriminatory and non-retaliatory employment actions and prevents unlawful discrimination or harassment based on race, color, religion, sex, national origin, sexual orientation, genetic information, gender identity, age or disability. Provides for employee skills enrichment through job related coaching, mentoring and training.

Utilizes a thorough knowledge of and complies with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas. Routinely checks to verify that subordinates are using all required PPE.

Develops and uses automated systems to account for inventory management of supplies. Develops and applies item codes to inventory items. Monitors supply transaction records to identify usage trends. Tracks changes in usage rates, cost and availability from suppliers.

Prepares transaction quantity reports. Reviews physical inventory reports prepared by component inventory managers for compliance with inventory management program requirements.

Conducts periodic physical inventories. Coordinates with trades supervisors as appropriate to update and maintain accurate inventory records.

Coordinates with the Contracting Officer for the purchase of supplies. For purchases of less than $25,000, obtains bids from suppliers and manufacturers. For purchases exceeding $25,000, prepares open market requests for proposal.

Evaluates trends in storage management methodologies for use within HOB. Recommends updating equipment and technology as appropriate based on findings and long-term cost/benefit considerations. Maintains cost data related to leased vs. owned equipment. Recommends changes to the Division Chief as appropriate.

Monitors availability of funds budgeted for supply and equipment purchase and equipment repairs. Reports usage trends to budget officials.

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
12 - Full Performance Level is GS-12

Requirements

Conditions of Employment

  • You must be a U.S. Citizen.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.
  • You must be able to pass a drug test.


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Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications .

Specialized Experience: Experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.

To qualify for the GS-12 grade level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to the next lower grade level (GS-11) in the federal service.

Specialized experience is defined as having experience in the following areas:

(1) Performing analytical work to manage, regulate, and control the level and flow of materials, supplies, and equipment through acquisition, storage, and inventory management.

(2) Resolving conventional inventory management problems, questions, and situations in a supply operation.

(3) Monitoring established supply systems and programs.

(4) Performing independent reviews and making recommendations involving well-established acquisition criteria, methods, techniques, and procedures.

Education

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM qualification standards .

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:
  • Appropriate level of supervision to oversee and direct employees in supply management and program operations.
  • Knowledge of Technology Applications to analyze and evaluate the effectiveness and efficiency of supply programs and/or operations.
  • Ability to analyze and resolve difficult issues and problems in the supply process, work methods, supply data management and day-to-day operational procedures.
  • Skill in developing and maintaining strong relationships with departmental personnel, vendors and other customers/clients.
  • Ability to pay close attention to details to ensure accurate inventory records.

  • Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.

    Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    Yes

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process
    Suitability/Fitness

    Required Documents

    The Architect of the Capitol's (AOC) job application process is designed to ensure that we only ask you for the information that is absolutely needed to evaluate your qualifications for the position.

    To apply for this position, you only need to submit online the following: a) your resume and b) answers to the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant supplemental information. No additional documentation or attachments are required at the time of application.

    We ask that you prepare and submit a resume that best describes fully your background experience, skills, abilities, education, training and other relevant credentials. Your resume should list your education, training and work experience including job titles, employment dates (MM/DD/YR), duties and accomplishments.

    Nothing further is required until it is requested by AOC's Human Capital Management Division. If additional documentation is required for the position, you will be asked to provide it during the selection process or upon selection. At that point, we may ask you to submit documentation to support statements made in your resume.

    For example, we may ask you to provide documents such as college transcripts, copy of your diploma, or proof of Federal employment status. If the position requires licensure or certification, we will be ask candidate(s) to provide proof at the time of selection.

    If you are claiming veterans' preference, we may ask you to submit proof of Veterans preference (DD-214, and, if claiming a 10-point preference, a SF-15 and the proof required by that form).

    If you fail to provide the required documents, we will withdraw a tentative job offer made and/or remove you from further consideration.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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