Pricing and Accounts Payable Specialist
Position Summary: This position is comprised of full-time pricing responsibilities, including the input of new data for promotional files, updating existing data to match current cost and selling prices, and overall maintenance of pricing system. In addition, this position will work with the Accounts Payable Clerk to process vendor invoices and maintain accounts payable files and records. This position will also be a backup the Accounts Receivable Clerk. This position is located in Windsor Mill, MD and is 100% onsite Primary Duties/Responsibilities: Responsible for data entry changes, updates, and the creation of files such as: cost, selling price, promotions, stock products, catalog descriptions, etc. Responsible for the maintenance and accuracy of the computerized cost, selling price, and promotion files. Process vendor invoices for payment. Reviews invoices received, matches invoices with purchase order, and calculates unit prices, quantities and maintains an audit trail on all invoices processed. Checks for accuracy of all data. Maintains frequent contact with various company personnel and vendors to gather information and reconcile non-complex differences between invoices and purchase orders. Maintains and files Accounts Payable records, answers routine inquiries from vendors and/or takes and relays messages, performs miscellaneous data entry and balances routine statements. Supports the Accounts Receivable Clerk as backup on the following tasks: Initiates and maintains contact with customers and various company personnel to gather information and reconcile differences between payment and invoices and company records. Contacts customers regarding past due balances. Processes price changes and confirms changes to customer prior to finalizing invoices daily. Posts cash and checks to appropriate accounts and ledgers. Reviews records and invoices for accuracy of payments received, giving special attention to price adjustments, credits, and deductions. Performs other duties as assigned. Education and Experience: 2 to 3 years of Accounts Payable experience. High school diploma, GED and 2 to 3 years progressively responsible related work experience. Skills/Knowledge/Competencies: Demonstrates an ability to understand and apply the content of pertinent correspondence and reports. Reading and writing skills: demonstrates the ability to understand and apply the content of invoices, correspondence, and reports, and to complete and maintain routine office logs. Math and analytic skills: demonstrates the ability to analyze reports and listings, identify errors and their cause and then correct or reconcile the data. Communication: demonstrates effective interaction with customers, financial institutions, and company personnel when gathering and exchanging confidential information related to account transactions and credit references. Working knowledge of computer operating techniques, procedures, equipment, and automated accounting system in order to enter and reconcile data. Experience in Query/400 menu-driven software on IBM series a plus. Experienced in using Microsoft Office, specifically Excel, Word, and Outlook. Demonstrates accuracy and thoroughness. Monitors own work to ensure quality and applies feedback to improve performance. Ability to manage multiple projects at one time. Ability to work efficiently and adhere to time sensitive tasks. We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.