Sr. Small Business Auditor

Location
Washington D.C
Posted
Oct 01, 2021
Closes
Oct 15, 2021
Ref
210894
Hours
Full Time
The Washington Metropolitan Area Transit Authority (WMATA) is seeking a Sr. Small Business Auditor to support its Small Business Programs Office. The objective of this position is to implement, maintain, and grow Metro's four small business programs. These programs are: US Department of Transportation, Disadvantaged Business Enterprise (DBE) program, Small Business Enterprise (SBE) program, Minority and Woman Business Enterprise (MBE) Program and the Small Business Local Preference (SBLPP) program. The Sr. Small Business Auditor works independently to perform a variety of audits, monitors contract compliance, and surveys of the financial records, policies, operations, programs and/or business activities of small businesses doing business with WMATA. The work involves independent planning and conducting of routine to complex performance and financial audits. Ensures the prevention of fraud, waste and abuse on federally funded and non-federally funded contracts for WMATA. The incumbent must have experience auditing for compliance in accordance with Federal Regulations.

MINIMUM QUALIFICATIONS

Education
  • Bachelor's Degree in Business Administration/Management, Accounting, Finance or a related field

Experience
  • A minimum of seven (7) years of experience in accounting, conducting audits and/or compliance with standards, policies and procedures

Certification/Licensure
  • Possession of a valid motor vehicle operator's permit issued from jurisdiction of residence

Preferred

Certification/Licensure
  • Certified Public Accountant (CPA), Certified Internal Auditor (CIA), or other related certification, or credit towards certification

Medical Group

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Job Summary

The Sr. Small Business Auditor works independently to perform a variety of audits, monitors contract compliance, and surveys of the financial records, policies, operations, programs and/or business activities of small businesses doing business with WMATA. The work involves independent planning and conducting of routine to complex performance and financial audits. Ensures the prevention of fraud, waste and abuse on federally funded and non-federally funded contracts for WMATA.

The incumbent work activities include: auditing for compliance with Federal Regulations. The Auditor reviews manuals, policies, reports, financial statements, other written materials, and interviews organizational members where required. Develops recommendations/suggestions corrects issues, minimizes risk and improves performance and productivity.

ESSENTIAL FUNCTIONS
  • Independently audits and recommends improvements to all of the Office of Small Business Program's policies, procedures, processes and systems to ensure compliance with all federal, state and local government's laws and regulations from all agencies and organizations with oversite authority for WMATA. Ensures that all documents and reports are complete and accurate. Conducts on-site field investigations to identify or prevent fraud and misuse of both federal and state and local funds.
  • Ensures compliance with federal 49 CFR Part 26 and state and local government regulations. Also, determines the level of usage, and usefulness of systems to ensure that they are functioning adequately and effectively and that SBOP is fully leveraging system functionality. Also, ensures that Task Orders and Appendix B requests for DBE verifications are properly supported in accordance with laws and regulations.
  • Prepares audit reports which present findings, cite applicable regulations, identify causative situations, and recommend corrective actions. Reviews historical data; prior audit reports, audit plan documents to understand and properly give necessary context to the findings.
  • Prepares and files reports required by laws and regulation and ensures that the filing is in the appropriate format, compliant with federal and state laws, and filed in a timely manner.
  • Develops and maintains contract compliance forms and compliance tracking tools for non-federally funded contracts awarded under WMATA's MWBE Program and funded by Maryland, Virginia and the District of Columbia.
  • Develops and maintains contract compliance forms and compliance tracking tools for non-federally funded contracts awarded under WMATA's DBE Program. This includes monthly reconciliation of recorded goal-settings and Appendix B requests to ensure accuracy of the SBE Program Office tracking tools.
  • Audits and recommends improvements to the WMATA official Triennial Goal Methodology due to US Federal Transit Administration (FTA) on performance measures to evaluate how effectively the transit system is meeting Disadvantage Business Enterprise (DBE) goals, business plan objective and/or mitigating risks.
  • Audits and assists in maintaining the policies, procedures and manuals for all of WMATA's Small Business Office's Programs for businesses pursuing contracting opportunities with the WMATA for federal, non-federal capital projects and those funded with monies received from Maryland, Virginia and the District of Columbia. Ensures compliance with all rules and laws for these contracts.
  • Evaluates management responses to internal and external oversite organizations from audited/evaluated program areas. Ensures complete responses that are in compliance with the audit's findings deficiencies and recommendations. Performs follow up activities to ensure full management compliance.
  • Conducts audits, visits field locations, and independently investigates the validity of complaints, allegations of fraud, and the degree to which contract execution is implemented on an on-going basis. Prepares reports on inquiries, fraud and misuse of funds investigations, contract compliance with Title 49 of the Code of Federal Regulations (49 CFR) Part 26, and inspections.
  • Recommends solutions to mitigate potential compliance problems on large and small contracts. Advises primary contractors, subcontractors who are DBE/Small Business Enterprise (SBE) and Minority & Women Business Enterprise (MWBE) contractors on a wide range of contract issues and complex contract negotiations. Audits WMATA payments to vendors and resolves vendors' issues with Task Orders and Prompt Payments.
  • Drafts official reports to the Office of Inspector General (OIG) that are factual, objective, and in conformance with professional standards concerning issues of fraud and misuse of both federal and state and local funds. Reports and data when appropriate are given to law enforcement organizations and others for criminal or civil cases.
  • Evaluates WMATA contracts (Equipment, Supply, Services, and Construction) for DBE and other programs' vendor goal attainment. Provides recommendations and results to the Procurement Review Committee (PRC).
  • Examines documents to determine if transactions were properly supported in accordance with federal and state local laws or regulations. Identifies mathematical errors and inaccuracies in system generated reports from CLM. Enterprise Resource Management system. Conducts data reviews system testing and coordinates with IT to produce improved and accurate reports.
  • Arranges and facilitates internal and external outreach events. Communicates with Small and Local Minority Business Organizations informing on WMATA's contract specific opportunities Develops and conducts training of small business vendors on joint ventures, bonding, contact compliance, and federal and state funded contracts.
  • Arranges meetings at the audit site, explains the purpose for the audit, procedures, and answers questions. Holds entrance and exit conferences with management officials, explains findings, and answers questions.
  • Researches monitors both federal and state laws and regulations for changes. Summarizes and communicates them to PRMT staff and all internal and external stakeholders. Also, identifies and assesses internal controls, procedures and policies for inherent risks and modifications required.
  • Maintains effective relationships when representing the office and always upholds professional standards of conduct. Keeps supervisors informed on the progress of analysis efforts, identifies problems, and presents viable solutions.

OTHER FUNCTIONS
  • Assists in the preparation and amendment of the WMATA DBE Program Plan; Triennial Overall all agency DBE Goal Methodology; and Transit Vehicle Manufacture (TVM) reports for submission to FTA.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Skills and/or behavioral assessment
  • Personal interview
  • Verification of education and experience (including certifications and licenses)
  • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
  • Medical examination including a drug and alcohol screening (for safety sensitive positions)
  • Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.