Executive Support Officer

Springfield, Virginia
Oct 13, 2021
Oct 17, 2021
Full Time


JOB DESCRIPTION: Executive Support Officers perform a wide range of administrative and technical functions and tasks which require vision, leadership, communication, and the integration of office activities to support senior leaders. They anticipate and frame issues, assess risks and devise solutions, and keep management apprised of high priority issues and requirements. They prioritize mission requirements and

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ADDITIONAL INFORMATION: As the Executive Officer to the Deputy Director of HD, you will assist in planning and scheduling of all events involving DD/HD. You will manage the flow of internal and external information and taskers directed to HD. You will manage record keeping of HD correspondence and other formal documents approved by DD/HD. You will serve as the HD Front Office liaison across internal HD and external NGA organizational boundaries for providing information and guidance on policy and procedures. You will assist the DD/HD in addressing requirements in a timely manner to meet all suspense dates established by the NGA Corporate Governance team, USD(I) and ODNI. You will lead, encourage, enable, and participate in innovative thinking and process improvement. You will identify and analyze problems using appropriate methodology to provide HD with effective solutions for those problems. You will continually analyze processes and procedures under your management to ensure that they accurately and efficiently meet the needs of HD. You will build professional relationships with customers, colleagues, and members of HD Offices, NGA elements, the NSG Community, and the IC to understand their mission and to gain insight into their interests, needs, and concerns, and reflect this relationship in your work.

Additional Application Requirement: You may be asked to complete one or more assessments in addition to the application you submit on
this website as part of your application to NGA. These assessments may include but are not limited to:
1) Online questionnaires or assessments that require you to describe your job-related knowledge, skills, abilities, or other characteristics
that are aligned with the mandatory and desirable qualifications of this job posting. The information you provide in this application you
submit must support the response you provide to this questionnaire. You will receive an email to describe any additional assessments required.
Please monitor your emails and complete any required assessments as soon as possible.

Travel Required

Occasional travel - Occasional Travel Required

Supervisory status

Promotion Potential


Conditions of Employment

  • US Citizenship is required.
  • Designated or Random Drug Testing required.
  • Security Investigation

As a condition of employment at NGA, persons being considered for employment must meet NGA fitness for employment standards.

- U.S. Citizenship Required

- Security Clearance (Top Secret/Sensitive Compartmented Information)

- Polygraph Test Required

- Position Subject to Drug Testing

- Two Year Probationary Period

- Direct Deposit Required

You must be able to obtain and retain a Top Secret security clearance with access to Sensitive Compartmented Information. In addition, you are subject to a Counterintelligence Polygraph examination in order to maintain access to Top Secret information. All employees are subject to a periodic examination on a random basis in order to determine continued eligibility. Refusal to take the examination may result in denial of access to Top Secret information, SAP, and/or unescorted access to SCIFs.

Employees with SCI access and who are under NGA cognizance are required to submit a Security Financial Disclosure Report, SF-714, on an annual basis in order to determine continued eligibility. Failure to comply may negatively impact continued access to Top Secret information, Information Systems, SAP, and/or unescorted access to SCIFs.

NGA utilizes all processes and procedures of the Defense Civilian Intelligence Personnel System (DCIPS). Non-executive NGA employees are assigned to five distinct pay bands based on the type and scope of work performed. The employee's base salary is established within their assigned pay band based on their unique qualifications. A performance pay process is conducted each year to determine a potential base pay salary increase and/or bonus. An employee's annual performance evaluation is a key factor in the performance pay process. Employees on term or temporary appointments are not eligible to apply for internal assignment opportunity notices.

This position is a DCIPS position in the Excepted Service under 10 U.S.C. 1601. DoD Components with DCIPS positions apply Veterans' Preference to preference eligible candidates as defined by Section 2108 of Title 5 USC, in accordance with the procedures provided in DoD Instruction 1400.25, Volume 2005, DCIPS Employment and Placement. If you are an external applicant claiming veterans' preference, as defined by Section 2108 of Title 5 U.S.C., you must self-identify your eligibility in our ERecruit application.


MANDATORY QUALIFICATION CRITERIA: For this particular job, applicants must meet all competencies reflected under the Mandatory Qualification Criteria to include education (if required). Online resumes must demonstrate qualification by providing specific examples and associated results, in response to the announcement's mandatory criteria specified in this vacancy announcement:

1. Demonstrated ability to manage senior leader's calendars and prepare read-ahead material.
2. Demonstrated ability to identify, develop, and prioritize tasks within schedule or timeline where requirements frequently change.
3. Demonstrated ability to successfully engage, collaborate, and lead discussions with appropriate offices and personnel to successfully develop corporate communications.
4. Demonstrated ability to be a quick learner, be self-motivated, and have attention to detail. Must have the ability to work both independently and collaboratively within various team settings. Individual must continuously look for ways to improve results, show resourcefulness, and drive for excellence.
5. Demonstrated expertise with Microsoft Office applications. To include, scheduling and managing calendars in Outlook, building and updating PowerPoint briefs, Excel files, and Word documents.

EDUCATION REQUIREMENT: A. Education: Bachelor's degree from an accredited college or university in Business Administration, Communications, English, Public Administration, or a related field. -OR- B. Combination of Education and Experience: A minimum of 24 semester (36 quarter) hours of coursework in any area listed in option A, plus experience in the performance of executive or general officer administrative support, or a related area that demonstrates the ability to successfully perform the duties associated with this work. As a rule, every 30 semester (45 quarter) hours of coursework is equivalent to one year of experience. Candidates should show that their combination of education and experience totals 4 years. -OR- C. Experience: A minimum of 4 years experience in the performance of executive or general officer administrative support, or a related area that demonstrates the ability to successfully perform the duties associated with this work.

DESIRABLE QUALIFICATION CRITERIA: In addition to the mandatory qualifications, experience in the following is desired:

1. Demonstrated ability to assist with coordination and execution of high-level events such as town halls, offsites and VIP visits.
2. Demonstrated experience working in a large, fast-paced dynamic senior leadership office setting.
3. Experience reviewing and editing documents, files, and correspondence for proper formatting and grammar.
4. Experience booking travel through NGA's Management and Execution Tracker (MET) and DoD's Defense Travel System (DTS).
5. Knowledge of NGA organization and governance structure.
6. Demonstrated ability to work closely with a senior leader, maintaining their inbox, alerting them to high priority issues, and using discretion as needed. To include, ensuring the policies, opinions, and perceptions of senior leaders are fully considered and accurately reflected.


Additional information

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants are not required to submit a cover letter. The entire cover letter cannot exceed the specified limits provided in the Cover Letter field (3,000 characters). Pages exceeding this limit will not be considered. THE COVER LETTER IS RECOMMENDED BUT IS NOT REQUIRED FOR EMPLOYMENT CONSIDERATION WITH THE NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY.

APPLICANT EVALUATION PROCESS: Applicants will be evaluated for this job opportunity in three stages:

1) All applicants will be evaluated using the Mandatory Qualification Criteria,
2) Qualified applicants will then be evaluated by an expert or panel of experts using a combination of qualification criteria to determine the best-qualified candidates,
3) Best-qualified applicants may then be further evaluated through an interview process.

Military retiree applicants, if selected, may be impacted by the 180-day appointment restrictions of DODI 1402.01. HD personnel will provide additional information if applicable.

Applicants are encouraged to carefully review the Assignment Description, Additional Information Provided By the Selecting Official, and the Qualification Requirements; and then construct their resumes to highlight their most relevant and significant experience and education for this job opportunity. This description should include examples that detail the level and complexity of the performed work. Applicants are encouraged to provide any education information referenced in the announcement. If education is listed as a mandatory requirement, only degrees obtained from an institution accredited by an accrediting organization recognized by the Secretary, US Department of Education will be accepted.

As a condition of employment at NGA, persons being considered for employment must meet NGA fitness for employment standards.

In accordance with section 9902(h) of title 5, United States Code, annuitants reemployed in the Department of Defense shall receive full annuity and salary upon appointment. They shall not be eligible for retirement contributions, participation in the Thrift Savings Plan, or a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e., retired under section 8336(d)(1) or 8414(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD Instruction 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.)

All candidates will be considered without regard to race, color, religion, sex, national origin, age, marital status, disability, or sexual orientation.

NGA provides reasonable accommodations to applicants with disabilities. Applications will only be accepted online. If you need a reasonable accommodation for any part of the application and hiring process, please notify us at recruitment@nga.mil. The decision on granting reasonable accommodation will be on a case-by-case basis.

Background checks and security clearance

Security clearance
Sensitive Compartmented Information

Drug test required

Required Documents


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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