Office Manager

Employer
Dewberry
Location
Fairfax, Virginia
Posted
Oct 12, 2021
Closes
Oct 28, 2021
Ref
9328
Industry
Consulting
Hours
Full Time
Dewberry is currently seeking a detail-oriented Office Manager to support the Site/Civil Engineers in our Fairfax, VA office. Typical assignments are diverse and require strong communication and collaboration skills. This position will provide the opportunity to support our Business Unit Manager, and project managers/engineers with project account set-up, financial reporting support, progress reports, invoices, proofreading, project document support, specifications, as well as overall office administration.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

Financial Coordination Responsibilities:
  • Processing subconsultant agreements and invoices
  • Collections and tracking outstanding invoices
  • Assist Project Managers with progress reports, manual invoices and payment applications before month end
  • Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed)
  • Assist with day-to-day financial management of assigned project - including job/contract set up, coordinating contract review and job close out


Administrative Responsibilities:
  • Meeting and event coordination (schedule food and beverage services, set up virtual meetings, send reminders)
  • Manage travel, as needed
  • Ordering office and breakroom supplies
  • Handle sensitive information with complete discretion
  • File and archive both electronic and hard copy project-related documents
  • Track department's leads using internal lead tracking software for proposals and change orders
  • Assist with delivering documents to permitting agencies
  • Manage incoming mail, assist with the packaging and coordination of mailing letters, site/hearing notices
  • Other administrative duties as required


Required Skills & Required Experience

  • Bachelor's degree preferred
  • Minimum of 3 years of bookkeeping/accounting experience
  • Experience working with Engineering or Architectural firm a plus
  • Expert level knowledge of Microsoft Office products including MS Word, MS Excel, MS PowerPoint, MS Outlook and Adobe Acrobat required
  • Must have strong mathematical skills for accounting and financial reporting
  • Must possess the ability to create improved work efficiencies through the effective application of technology
  • Must be service oriented and flexible with a "can do" attitude
  • Must be able to organize and prioritize workload as needed to meet schedules

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

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