Procurement Technician

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 12, 2021
Closes
Oct 19, 2021
Hours
Full Time
Duties

Summary

This is an OPEN CONTINUOUS ANNOUNCEMENT.

IMPORTANT APPLICATION DEADLINE: Referral of candidates from this announcement will be made from applications received on a weekly basis by 11:59 PM EST.

The cutoff for receipt of applications under this announcement will be 11:59 p.m. e.s.t. on September 23, 2022.

Learn more about this agency

Responsibilities

This position is not eligible for permanent remote telework.

Maintains work logs, tracks assignments, and keeps supervisor informed to ensure timely action, response, or completion. Provides customer support, receives a variety of requests for program related information or data, and independently gathers data, prepares reports, and makes recommendations to the supervisors consistent with established practices. Integrates several types of software such as spreadsheet, database, or word processing to generate specific working documents and forms and reports. Selects an appropriate application and format for producing program support materials to meet specific requirements. Tracks the status of contracts and orders using the Library's financial system and corresponding paper files through contacts with contract staff, contracting officer representatives, financial points of contact and contractors. Assembles contract file information and enters data into the Library's financial system. Gathers and consolidates procurement information to assemble and prepare management reports. Recommends and assists in the development of automated procurement procedures. Reviews reports and researches errors or conflicting information in procurement documentation.

Reviews contract files for inclusion of specific documents or clauses as defined in procedures. Checks invoices against contracts confirm administrative information and contract terms are consistent with standard policies and federal databases (e.g. Momentum, System for Award Management, etc.).

Investigates and resolves routine or recurring discrepancies related to item and/or price differences, obligations and expenditures, quantities, and similar problems. Identifies the reason for the discrepancy and initiates action to correct records and documents. Reviews offers for a variety of commercial items and indicates whether exceptions were taken to solicitation terms and conditions and whether offerors have submitted all required information. Selects and completes appropriate form letter for use to notify offerors of award, non-selection, late submission, or other formal communications.

Prepares, verifies, and closes-out procurement documents, files, reports, or records in accordance with Federal Acquisition Regulations (FAR) and Library procedures. The incumbent communicates with Library service units and contractors to confirm that performance is complete and final payment has been made and initiates the close-out action in the Library's financial system. The incumbent prepares the file for archival storage and stores in accordance with NARA regulations and Library procedures.

Travel Required

Not required

Supervisory status
No

Promotion Potential
05

Requirements

Conditions of Employment


No additional requirements to those listed above.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to provide procurement and contract administration support.**

Ability to provide office systems support.**

Ability to plan and organize work assignments and set priorities in order to meet deadlines.**

Ability to interact with others.

Ability to communicate effectively other than in writing.

Education

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

This position is located in the Contracts and Grants Directorate, Office of the Chief Operating Officer.

The position description number for this position is 362609.

This is a non-supervisory, bargaining unit position.

The Library of Congress is an equal opportunity employer. All who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

A "Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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