Records and Information Management Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 12, 2021
Closes
Oct 15, 2021
Hours
Full Time
Duties

Summary

The position is located in the Office of Information Technology (OIT), Court Services, and Offender Supervision Agency (CSOSA) for the District of Columbia. OIT is responsible for providing information technology services to support the mission requirements of CSOSA. Organizational functions of OIT include the development, delivery, and management of a wide range of information products and services, including applications, networking, and telecommunications technologies.
Learn more about this agency

Responsibilities

  • The Records and Information Management Specialist/Agency Records Officer (ARO) is responsible for implementing, managing, evaluating, and maintaining the CSOSA records management program for both core mission and administrative records, serving as the designated Agency Records Officer and primarily focused on overseeing the records management and administrative activities for the Records Information Management Unit in the Office of Information Technology.
  • Manages and administers a records and information management (RIM) program. Plans, implements, and evaluates program activities involving the complete life cycle of paper and electronic records and information, including creation, collection, maintenance, release, and disposition of records.
  • Serves as the Court Services and Offender Supervision Agency's representative to the Office of Management and Budget (OMB), Congress, NARA, and the press in matters relating to records management.
  • Serves as the certified Contracting Officer's Representative, overseeing primary service and supply contracts for records management systems and program support.
  • Ensures, in consultation with senior program managers, the General Counsel, the Chief Financial Officer, and the Chief Information Officer, the development, establishment, maintenance, and monitoring of effective systems of administrative control for safeguarding all records and deployment of state-of-the-art information technology techniques and modern business management practices.
  • Ensures, in consultation with senior program managers, the General Counsel, the Chief Financial Officer, and the Chief Information Officer, the development, establishment, maintenance, and monitoring of effective systems of administrative control for safeguarding all records and deployment of state-of-the-art information technology techniques and modern business management practices.


Travel Required

Not required

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

  • Must be a U.S. Citizen or National
  • Males born after 12-31-59 must be registered for Selective Service, if applicable
  • Background security investigation, drug test, and favorable adjudication
  • May be required to successfully complete a one year probationary period (unless already completed).
  • This position requires Contracting Officer Representative Certification. Certifications before hiring are not essential but must be obtained and maintained 12 months after entry into this position.
  • This position requires an Agency Records Officer Credential (AROC). Credentials before hiring are not essential but must be obtained and maintained 12 months after entry into this position.


Qualifications

You may qualify at the GS-14 level if you fulfill the following qualification requirement:

One (1) year of specialized experience equivalent to the GS-13 level in the Federal service that demonstrates your specific knowledge, skills, and abilities to perform the position's duties successfully.

Specialized experience would include: (1) executing the receipt and disposition of records; (2) developing and implementing policies and procedures for records management lifecycle programs; (3) assessing a program's effectiveness for improving records management processes; (4) providing program briefings and advice to leadership officials on Record Information Management implementations; (5) performing analysis and research to provide technical advice and guidance to senior officials; (6) modernizing functions by transitioning paper records to electronic records and (7) executing Contracting Officer Representative functions.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Education is not substitutable for specialized experience at this grade level.

Additional information

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and meet the mid-level (scoring between 85 and 89) on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Career Transition Assistance Plan (CTAP)- The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and meet the mid-level (scoring between 85 and 89) on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Agency Records Officer Credential (AROC) Requirement
Newly appointed Agency Records Officers that have not previously completed the Certificate of Federal Records Management Training or the AROC must email RMT1@nara.gov within 60 days of appointment to initiate the AROC training. Agency Records Officers will have one year from the date of appointment to obtain the credential.

This vacancy announcement may be used to fill future vacancies for identical positions within the next year.

Relocation expenses are not authorized.

Bargaining Unit Status: Not Eligible

All Federal employees are required to have Federal salary payments directly deposited into a financial institution of their choosing.

You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.

CSOSA is an Equal Opportunity Employer.

CSOSA uses E-Verify, if you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be rated under Category Rating Procedures and be placed in one of three categories: Highly Qualified (highly proficient with an overall comprehensive level of knowledge, skills, and abilities of the job based on a complete review of experience, education and training), Well Qualified (competent in the position with an overall accomplished level of knowledge, skills, and abilities of the job based on a complete review of experience, education and training), or Qualified (an overall basic level of knowledge, skills and abilities of the job based on a complete review of your experience, education and training). With the exception of positions which are professional and scientific at the GS-09 (or equivalent) and above, qualified preference eligibles with a compensable service-connected disability of 30-percent or more (CPS) and those with a compensable service-connected disability of at least 10-percent but less than 30-percent (CP) move from the category in which they would otherwise be placed to the top of the highest quality category.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

  • Attention to Detail
  • Compliance
  • Oral Communication
  • Research
  • Technical Competence
  • Writing

Your application will be evaluated according to the extent and quality of experience, education, and training. If you meet the basic qualification requirements, your resume, online questionnaire and the documentation you submitted to support your responses will be evaluated against the knowledge, skills, and abilities and the result of the additional assessments required for this position. The assessments measure the critical competencies that are required to successfully perform the job. This evaluation determines which candidates will be referred to the selecting official for consideration.

Background checks and security clearance

Security clearance
Other

Drug test required
Yes

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Credentialing , Suitability/Fitness

Required Documents

You must submit a complete Application Package which includes:
-Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).To apply for this position,
- Your résumé showing work schedule, hours worked per week, dates of employment and duties performed.
- Other supporting documents:
- Cover Letter, optional
- College transcript(s), optional, but not required
- Most recent SF-50, "Notification of Personnel Action" showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service)
- If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans .
- Noncompetitive appointment authority documentation, if applicable
- Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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