ADMINISTRATIVE/TECHNICAL SPECIALIST

Employer
USAJobs
Location
Dahlgren, Virginia
Posted
Oct 11, 2021
Closes
Oct 16, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer.
Learn more about this agency

Responsibilities

  • You will serve as a financial and/or operational accountant performing professional accounting system analyses through the application of generally accepted accounting principles and techniques.
  • You will review and interpret laws, policies, regulations and directives pertinent to financial management to determine their impact on financial management operations.
  • You will analyze various sources of information to determine the need for revision and improvements in the accounting system and prepare and present to management alternative solutions for necessary system changes.
  • You will review financial data and transactions for compliance with pertinent regulations, policies and guidelines.
  • You will research accounting errors and determine and post correcting entries.
  • You will maintain work logs and other reference/historical files.
  • You will develop a wide variety of financial reports and analyze accounting information, identify trends and provide recommendations.
  • You will provide guidance and technical leadership to system users and junior team members, and serve as an expert for the organization as well as a Lead for areas under the Accounting Officer.
  • You will assist with Financial Improvement Audit Readiness (FIAR).
  • You will ensure the organization maintains healthy Account Receivables, ensuring that sponsor-billing errors are identified and cleared in a timely manner.
  • You will identify and clear billing errors in Navy Enterprise Resource Planning (ERP) and work with STARS personnel by researching and analyzing funding documents and validating lines of accounting.
  • You will provide fixed asset accounting assistance, analysis and administrative assistance to the Property Manager, Accounting Officer and the Capital Improvement Program (CIP) Manager.
  • You will be responsible for the subsidiary accounts for Assets Under Development, Fixed Assets, Accumulated Depreciation and Statistical memorandum accounts.
  • You will submit Cash Log and Labor Accrual, running Depreciation Redistribution, Service Center and Overhead Settlement, Cost Assessments and Billing for both month-end and year-end closeouts.
  • You will perform daily, weekly and monthly reconciliations of subsidiary ledgers to General Ledger accounts and prepare necessary journal vouchers for balancing.
  • You will analyze and identify incorrect entries to General Ledger accounts and work with appropriate individuals to get corrections done.


Travel Required

Not required

Supervisory status
No

Promotion Potential
4

Requirements

Conditions of Employment

  • Must be a US Citizen.
  • Must be determined suitable for federal employment.
  • Must participate in the direct deposit pay program.
  • New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
  • Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
  • Males born after 12-31-59 must be registered for Selective Service.
  • You will be required to obtain and maintain an interim and/or final Secret security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
  • This is a Financial Management Level I certified position per the National Defense Authorization Act (NDAA) 2012, Section 1599d. You must achieve this level within prescribed timelines. Certification requirements are in DoD Instruction 1300.26.


Qualifications

TO QUALIFY FOR NT-4: In addition to the Basic Requirements for this position, your resume must also demonstrate at least one year of specialized experience at or equivalent to the NT-3 pay band (GS-9 and GS-10 equivalency) in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Performing a variety of professional accounting services using accounting procedures that apply in most situations to resolve issues. Examples of qualifying experience may include: 1) Reviewing financial or transactional data in an electronic financial management system (e.g. ERP) for accuracy and compliance with pertinent regulations, policies and guidelines. 2) Performing a variety of reconciliations and maintaining worksheets documenting sources of discrepancies; and making recommendations for action to be taken in the prevention of future inconsistencies. 3) Identifying accounting issues (e.g. inadequate maintenance of fund controls, inaccurate records and reports, improper methods for document control, lack of documentary evidence to support regulatory reconciliations). 4) Analyzing, controlling and maintaining general ledger accounts and various appropriation, cost, obligation, and expenditure records.

TO QUALIFY FOR NT-3: In addition to the Basic Requirements for this position, your resume must also demonstrate at least one year of specialized experience at or equivalent to the NT-2 pay band (GS-5 through GS-8 equivalency) in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Performing professional accounting services tasks using accounting guidelines to perform financial work. Examples of qualifying experience may include: 1) Providing support in analyzing accounting data in an electronic financial management system (e.g. ERP) and comparing reports or transactions to source documents to ensure acceptability for further processing; 2) Conducting accounting searches of financial records to provide factual data on the amount and type of funds available for submission to others within the department for preparation of estimates or actions; 3) Implementing accounting procedures using accounting data in automated systems to find, review, or change transactions in files, accounts, ledgers, summary reports and financial statements; 4) Explaining and examining issues related to accounting methods and practices to support customer service questions.

Additional qualification information can be found from the following Office of Personnel Management websites:
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Individual Occupational Requirements (IOR) for the Accounting Series, 0510: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0500/accounting-series-0510/

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

Applicants must meet the following positive education qualifications requirements of the Office of Personnel Management (OPM) Qualifications Standards Manual: Applicants must possess:
  • A degree in accounting; or a degree in a related field such as business administration, finance, or public administration that included or was supplemented by 24 semester hours in accounting. These 24 hours may include up to 6 hours of credit in business law; OR
  • A combination of education and experience: at least 4 years of experience in accounting, or an equivalent combination of accounting experience, college-level education, and training that provided professional accounting knowledge. Your background must also include one of the following:
  • Twenty-four semester hours in accounting or auditing courses of appropriate type and quality. This can include up to 6 hours of business law; OR
  • A certificate as Certified Public Accountant or a Certified Internal Auditor, obtained through written examination; OR
  • Completion of the requirements for a degree that included substantial course work in accounting or auditing, e.g., 15 semester hours, but that does not fully satisfy the 24-semester-hour requirement outlined above, provided that (a) you have successfully worked at the full-performance level in accounting, auditing, or a related field, e.g., valuation engineering or financial institution examining; (b) a panel of at least two higher level professional accountants or auditors have determined that you have demonstrated a good knowledge of accounting and of related and underlying fields that equals in breadth, depth, currency, and level of advancement that which is normally associated with successful completion of the 4-year course of study described above; and (c) except for literal nonconformance to the requirement of 24 semester hours in accounting, your education, training, and experience fully meets the specified requirements.


  • TO QUALIFY FOR NT-4: Education may be substituted for specialized experience as follows:
    • A Ph.D. or equivalent doctoral degree in accounting; or a Ph.D. or equivalent doctoral degree in a related field such as business administration, finance, or public administration that included or was supplemented by 24 semester hours in accounting; OR
    • Three full years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree in accounting; or leading to a Ph.D. or equivalent doctoral degree in a related field such as business administration, finance, or public administration that included or was supplemented by 24 semester hours in accounting; OR
    • A combination of experience and graduate education as described above that equates to one year of experience.

    TO QUALIFY FOR NT-3: Education may be substituted for specialized experience as follows:
    • A master's or equivalent graduate degree in accounting; or a master's or equivalent graduate degree in a related field such as business administration, finance, or public administration that included or was supplemented by 24 semester hours in accounting; OR
    • Two full years of progressively higher level graduate education leading to a master's or equivalent graduate degree in accounting; or leading to a master's or equivalent graduate degree in a related field such as business administration, finance, or public administration that included or was supplemented by 24 semester hours in accounting; OR
    • A combination of experience and graduate education as described above that equates to one year of experience.


    Additional information

    This position is covered by the Department of Defense Priority Placement Program.

    This position is eligible for part time, full time or ad-hoc telework at the discretion of management.

    If selected below the full performance level, you may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed.

    Several vacancies may be filled.

    Various Direct Hiring Authorities will be used to fill this position.

    A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

    Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf .

    Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

    As vacancies occur, the Human Resources Office will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this flyer. You will be rated based on the information provided in your resume, along with your supporting documentation.

    If selected, you may be required to provide additional supporting documentation.

    If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, you may be found ineligible/not qualified.

    Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    All qualification requirements must be met before being considered for any vacancies.

    Background checks and security clearance

    Security clearance
    Secret

    Drug test required
    No

    Required Documents

    A complete resume is required. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience.TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.

    Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.

    Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified.

    Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor

    Are you a disabled veteran or claiming 10-point veterans' preference?
    If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.

    You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf .

    Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).

    Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove said personal information before you submit your application. You must provide an un-sanitized version of the documents if you are selected.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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