Material Management Supervisor

Location
Lorton, Virginia
Salary
$49,873.82 - $83,122.21 Annually
Posted
Oct 09, 2021
Closes
Oct 23, 2021
Ref
21-02135
Hours
Full Time
Job Announcement

D irects the management of warehouse operations of a receiving and countywide distribution center at a vehicle maintenance facility. Other duties include:

  • Performs complex inventory control, complex purchasing, and accounts payable functions;
  • Manages contracts; and coordinates activities with other agencies and businesses in the supply system for the Department of Vehicle Services (DVS).
  • Ensures that receiving reports are properly executed and processed and takes follow-up action on shortages, overages, and damaged goods.
  • Purchases materials, services and/or supplies in order to maintain supply levels and sets automated controls.
  • Selects appropriate purchasing methods and utilizes purchasing applications (i.e. procurement cards, vendor online catalog and state contracts) to generate orders.
  • Performs automotive inventory spot checks as necessary to ensure inventory accuracy.
  • Supervises staff in warehouse operations, establishes work schedules and daily tasks, provides training opportunities, and evaluates performance.
Note: This job announcement may be used to fill future full-time Material Management Supervisor vacancies that will be in one of four maintenance facilities, depending on the needs of the DVS: Jermantown, Newington, Alban, or West Ox.

Schedule: Working hours are generally from 5:30 a.m. to 2:00 p.m.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

  • Plans and supervises the development of plans, for storage of supplies and equipment for large facility with multiple loading/receiving docks that supports central receiving for countywide distribution;
  • Supervises staff in warehouse operations;
  • Determines delivery schedule and routing;
  • Directs the preparation and maintenance of supply transaction documents for the receipt, storage and shipment of supplies and equipment;
  • Ensures that receiving reports are properly executed and processed and takes follow-up action on shortages, overages and damaged goods;
  • Supervises the receipt, storage and delivery of supplies and equipment;
  • Manages, audits and analyzes complex inventory system;
  • Determines most economical source of materials and/or supplies;
  • Interviews vendors and reviews contracts and catalogs to identify sources;
  • Purchases materials, services and/or supplies in order to maintain supply levels and sets automated controls;
  • Analyzes and reviews purchase requests and material requirements;
  • Selects appropriate purchasing methods and utilizes purchasing applications i.e., procurement cards, vendor online catalog and state contracts to generate orders;
  • Develops complex specifications and statements of work;
  • Assists with the development of Information for Bids (IFBs) and Requests for Proposals (RFPs);
  • Reviews and evaluates bids/proposals and makes recommendations contract awards;
  • Manages contracts and monitors vendor performance;
  • Serves as Department Property Manager for accountable equipment;
  • Establishes work schedules and daily tasks for assigned personnel;
  • Trains subordinates and develops procedures for complex inventory management system, procurement and accounts payable;
  • Oversees operating condition and procedures for assigned vehicles and materials handling equipment.
  • Prepares productivity reports and statistics based on information gathered from variety of sources;
  • Compiles data using word processing and spreadsheet applications.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

  • Knowledge of warehouse practices and procedures;
  • Knowledge of the methods and practices of inventory control, purchasing and accounts payable;
  • Ability to keep accurate records;
  • Ability to supervise subordinate personnel;
  • Ability to manage and coordinate multiple activities;
  • Ability to analyze complex data and problem solve;
  • Ability to manage inventory;
  • Strength and dexterity necessary to perform all required tasks including lifting, stooping, bending and working in tiring and uncomfortable positions;
  • Ability to operate a motor vehicle;
  • Ability to follow oral and written instructions;
  • Ability to compare and analyze costs and specs.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to: Graduation from an accredited four year college or university with a degree in finance, accounting or related field plus three years inventory, purchasing or accounts payable experience using an automated system including two years supervisory experience.
CERTIFICATES AND LICENSES REQUIRED:
  • Valid driver's license.
  • Forklift Safety Training Certificate required within 6 months of appointment.

PREFERRED QUALIFICATIONS:
  • Two years of supervisory experience in the automotive parts field.
  • Four years of experience working in the automotive parts industry and ordering and issuing parts.
  • Experience using a computerized inventory system for automotive parts.
  • Proven ability to maintain a continuous inventory and to keep accurate records
  • Ability to establish and maintain effective customer and employee relationships.
  • Hold National Institute for Automotive Service Excellence (ASE) Certification in Parts.
  • Proficient in MS Office Suite applications (MS Word, Excel, and Outlook).

NECESSARY SPECIAL REQUIREMENTS:
  • The appointee to the position must satisfactorily complete a criminal background check, credit check, and driving record check.
  • All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs will still be subject to the weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.
  • This position is considered essential personnel and will be required to report to work during times designated countywide as approved for unscheduled leave regardless of the emergency situation (i.e., weather, transportation, other disaster).

PHYSICAL REQUIREMENTS:
Must be able to lift 50 pounds up to 8 times daily; stoop, bend, twist, and reach many times daily; use ladders; must be able to work in temperatures ranging from 0 to 100 degrees. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.