Management and Program Analyst

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 08, 2021
Closes
Oct 16, 2021
Hours
Full Time
Duties

Summary

As needed, additional positions may be filled using this announcement.
Learn more about this agency

Responsibilities

This position serves as a Management and Program Analyst and is located in the Executive Office for United States Attorneys (EOUSA) Legal Programs' Data Integrity and Analysis staff (DIA). DIA serves as the primary source of statistical information and analysis for EOUSA. The DIA staff delivers reliable data, identifies trends, and provides management analysis to aid United States Attorneys in their mission. In addition, DIA provides guidance concerning CaseView and USA-5, the case and time management systems used by all 94 United States Attorney's Offices. Typical work assignments will include:

-Performing management, program analysis, and stakeholder coordination assignments for DIA.
-Interpreting findings and draft possible courses of action in support of the development of data integrity and collection, measures, metrics, data management, and data cleaning processes.
-Utilizing relevant data, analysis, and stakeholder input to determine means/approach of assessing current level of efficiency and effectiveness of programs and operations.
-Gathering and synthesizing data and information, extracting proposed meaning and/or trend information from the data.
-Having a working knowledge of the USAO case and time management systems and provide guidance and assistance to USAOs concerning the use of those systems.
-Assisting in the development of presentations or the visualization of data, including presentation of program documentation required to support the findings.
-Utilizing qualitative and quantitative analytical techniques such as: work measurement; task analysis and job structuring; productivity charting; assessing staff to workload ratios (e.g., span of control); organization design; development and administration of questionnaires; flowcharting of work processes; graphing; and calculation of means, modes, standard deviations, or similar statistical measures.
-Drafting presentations of data that supports data based decisions regarding the creation, retention, modification or elimination of EOUSA practices, and/or objectives.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • You must be a U.S. Citizen or National
  • Background investigation, credit check, and drug test required
  • You must be registered for Selective Service, if applicable
  • If selected, you may be required to complete a one year probationary period.
  • Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
  • You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.
  • You must provide proof of COVID-19 vaccine, subject only to such exceptions as required by law.


Qualifications

GS-09 : To qualify at the GS-09 level you must meet at least ONE of the following:

Specialized Experience: At least one full year of specialized experience equivalent to the GS-07 level in Federal service utilizing case and time management systems, such as CaseView and USA-5; data management systems such as SQL and/or Excel (or similar) to ensure quality control in the maintenance and use of data; utilizing Excel and/or SQL (or similar) to prepare and analyze data reports, and presenting quality control findings and recommendations to internal and external parties; managing and manipulating data fields and codes and develop and maintain business rules that govern data systems.
OR
Education: Possess a Master's or equivalent graduate degree in a related field (e.g. Business with emphasis in Data; Data Analytics; IT with data related coursework; Statistics, etc.); or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D, if related.
OR
Combination of Education and Specialized Experience: Combination of specialized experience and education which when combined equal 100% of the requirements. In order to qualify based on a combination, graduate level education must be in excess of 1 full years. To calculate your percentage of graduate education, first determine the total number of graduate hours that exceed 36 semester hours (or your school's definition of two years of graduate study), then divide the total number of your excess graduate semester hours by 18 (or your school's definition of one year of study).

GS-11: To qualify at the GS-11 level you must meet at least ONE of the following:

Specialized Experience: At least one full year of specialized experience equivalent to the GS-09 level in Federal service utilizing and providing assistance with case and time management systems, such as CaseView and USA-5; data management systems such as SQL and/or Excel (or similar) to ensure quality control in the maintenance and use of data; preparing and analyzing complex statistical and data reports, and presenting quality control findings and recommendations to internal and external parties; utilizing data management systems such as SQL and/or Excel (or similar) to manage and manipulate data fields and codes and develop and maintain business rules that govern data systems; planning and conducting proactive analyses of statistical data and trends and participating in the development and implementation of an audit/internal controls/quality review programs to improve the quality and integrity of data.
OR
Education: Possess one of the following types of education in a related field (e.g. Business with emphasis in Data; Data Analytics; IT with data related coursework; Statistics etc.): PhD. or equivalent graduate degree or 3 full years of progressively higher level graduate education leading to such degree; or LLM if related.
OR
Combination of Education and Specialized Experience: Combination of specialized experience as described for the GS-11 and graduate education as described for the GS-11 which when combined equal 100% of the requirements. (Only graduate education in excess of 1 full year is creditable.)

GS-12: To qualify at the GS-12 level, you must have at least one full year of specialized experience equivalent to the GS-11 level in Federal service utilizing case and time management systems, such as CaseView and USA-5, and data management systems, such as SQL and/or Excel (or similar), to ensure quality control in managing and manipulating data fields and codes. Specialized experience is defined as developing and employing qualitative and quantitative methods and systems for assessing the efficiency and effectiveness of programs and business rules that govern data systems; advising managers on program-related policies and procedures; assisting managers in determining steps or actions to accomplish work in adherence to requirements; proactive preparation and analyses of statistical data and trends to determine appropriate productivity levels; planning and participating in the development and implementation of internal controls and reviews to improve the quality and integrity of data.

GS-13: To qualify at the GS-13 level, applicants must have at least one full year of specialized experience equivalent to the GS-12 level in Federal service utilizing and proficient in providing assistance with case and time management systems, such as CaseView and USA-5, and data management systems such as SQL and/or Excel (or similar) to ensure quality control in managing and manipulating data fields and codes. Specialized experience is defined as participating in discussions with key officials about the planning, policies, and approaches to promote overall effectiveness and efficiency of programs; reviewing and evaluating established managerial and program policies and procedures to determine gaps where additional guidance is needed to improve efficiency and effectiveness; serving as a speaker at meetings with responsibility for preparing presentation materials and for coordinating the material of other instructors to ensure the overall effectiveness and efficiency of training or information sharing; assisting with developing data driven analytical reports, correspondence, proposals, and briefing materials to inform agency or Department leadership.

Career Transition Assistance Plan (CTAP)- The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov
OR
Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html . All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized.

A relocation incentive may be considered as appropriate based on qualifications.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/ .
Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
EEO Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, status as a parent, genetic information, disability, age, membership or non-membership in an employee organization, or on the basis of personal favoritism.

As required by Executive Order 14043, Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with the agency, if after November 22. The agency will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.

Due to COVID-19, if selected, you may be expected to telework for an undefined period under the Department's evacuation authority, even if your home is located outside the local commuting area. Employees in this status may be notified of a requirement to report in person to the component workplace with an advance notice of not less than 30 days. Prior to a requirement to report to the workplace, employees may be eligible to request to continue to telework one or more days a pay period depending upon the terms of the office's telework policy.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your complete application package (resume/supporting documentation, online questionnaire, and USA Hire Competency Based Assessment) will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

You will be rated on the following Competencies (see The Delegated Examining Operations Handbook, Appendix F for definitions):
Accountability, Attention to Detail, Customer Service, Flexibility, Influencing/Negotiating, Integrity/Honesty, Interpersonal Skills, Learning, Self-Management, Stress Tolerance, and Teamwork

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Background checks and security clearance

Security clearance
Other

Drug test required
Yes

Position sensitivity and risk
High Risk (HR)

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package, which includes:
-Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
-Required: Your resume showing relevant experience and dates (month/day/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. (cover letter optional)
-Required if you meet qualifications based on education: An unofficial college transcript (Note: If you are selected for this position, official transcript will be required prior to your first day.) and foreign education evaluation documentation, if applicable, as described under the "Qualifications" section of this vacancy announcement.
-Required if you are a current or former Federal employee: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL); AND a copy of your most recent performance appraisal. Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable.
-Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.
-If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, you must submit documentation to support your request, including the Reasonable Accommodation Request Form found at: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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