Duties

Summary

The Executive Officer, Civil Division, Department of Justice is the key executive responsible for the overall management support and administrative programs of the Division. The Executive Officer provides advice and recommendations to the Civil Division's senior leadership in all areas pertaining to management and organization. The Executive Officer is responsible for managing over $600 million annually, including appropriated, reimbursable, and multi-year funding.

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Responsibilities

The Executive Officer is responsible for leading the Executive Office, also known as the Office of Management Programs, and directing all aspects of administrative and organizational management functions for the Civil Division, including: strategic management of human capital and training; strategic planning and accountability for results-oriented performance; management of budget, accounting, and procurement functions; protection of facilities, personnel and classified information; direction of space, related logistical functions, and records management; information technology, case management systems, litigation support, eDiscovery, FOIA, Privacy Act, Congressional and citizen correspondence.

In the management of these programs, the Executive Officer develops long range strategies required to support the Division's mission and program goals and exercises responsibility for initiating, formulating and executing broad policy positions related to the full spectrum of issues germane to the management of the Civil Division. More specific duties include:

• Leading a diverse team of professional, technical, and administrative staff across multiple functional areas in a fast-paced, customer-service-oriented environment.
• Providing executive leadership and direction to assure the development and maintenance of a sound organizational structure; improve management methods, techniques and procedures; and ensure the most effective use of human, fiscal and material resources necessary to support the expeditious accomplishment of the Civil Division's mission.
• Formulating, promulgating, and implementing Division-wide policies intended to realize Division and Department goals through the sound and comprehensive management of programs.
• Defining, initiating, and guiding the development and implementation of specific systems and processes to evaluate all aspects of management systems and their execution within the Division.
• Providing advice and recommendations to the Assistant Attorney General and other Division senior officials regarding all aspects of organization, management, administration, and personnel issues.
• Initiating and developing strategy and recommendations to improve current and future Division effectiveness and efficiency required to support the Division's mission and program goals.
• Serving as an advocate for the Division's programs and resource needs with Congress, the Office of Management and Budget, the General Accountability Office, DOJ leadership, and the Department's Justice Management Division.

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
00

Requirements

Conditions of Employment

• You must be a U.S. citizen to qualify for this position.
• One year probationary period may be required.
• Relocation expenses will not be paid.
• Veteran?s preference is not applicable to the Senior Executive Service.
• Only experience obtained by the closing date of this announcement will be considered.
• A negative drug test reading is required before you may be appointed to this position.
• You must successfully complete a background security investigation before you can be appointed to this position.
• Before entering on duty, you will be required to complete a Financial Disclosure Report, SF-278. This information must be reported annually.

Qualifications

Preferred Qualifications :

• Experience in the development, design, implementation and oversight of high quality administrative, technological, and management services in a fast-paced, customer-service-oriented environment.
• Working knowledge of federal personnel policies, practices and authorities, to include competitive and excepted service hiring as well as Schedule A authorities.
• Experience leading a team responsible for providing administrative services to an organization similar in size and mission.

You will be evaluated to determine if you meet the minimum qualifications required of the position and on the extent your application demonstrates that you possess the knowledge, skills, and abilities required of the Executive Officer. Please be sure to give concrete examples of your experience and demonstrate the complexity of the knowledge you possess.

YOU WILL BE EVALUATED ON ALL OF THE FOLLOWING MANDATORY TECHNICAL QUALIFICATIONS (MTQ): Your responses to the MTQs should be submitted in one document that includes separate narrative statements addressing each of the 4 Mandatory Technical Qualifications .

MTQ 1. Experience managing administrative functions, including budget, human resources, and information technology.

MTQ 2. Experience managing and leading a diverse professional, technical, and administrative staff across multiple functional areas.

MTQ 3. Experience providing advice and counsel to senior leadership on complex management issues, which may include organizational issues, management priorities, and sensitive personnel matters.

MTQ 4. Experience serving as an advocate for programs and resource needs with various senior level groups, both internal and external.

IN ADDITION, YOU MUST CLEARLY DOCUMENT AND DEMONSTRATE THE FOLLOWING EXECUTIVE CORE QUALIFICATIONS (ECQ) EVIDENCE BY ADDRESSING EACH OF THE (5) ECQs IN A SEPARATE RESPONSE FOR EACH:

ECQ 1 - LEADING CHANGE. This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

ECQ 2 - LEADING PEOPLE. This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

ECQ 3 - RESULTS DRIVEN. This core qualification involves the ability to meet organizational goals. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

ECQ 4 - BUSINESS ACUMEN. This core qualification involves the ability to manage human, financial, and information resources strategically.

ECQ 5 - BUILDING COALITIONS. This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

Fundamental Competencies: These competencies are the foundation for success in each of the Executive Core Qualifications: Interpersonal Skills, Oral Communication, Continual Learning, Written Communication, Integrity/Honesty, and Public Service Motivation. The Fundamental Competencies are crosscutting and should be addressed over the course of each ECQ narratives. It is not necessary for you to address the Fundamental Competencies directly as long as the narrative, in its totality, shows mastery of these competencies on the whole.

Qualifications include both general management skills and characteristics that are applicable to all SES positions and technical or program responsibilities specific to this position. Applicants must have a substantive general experience that provides a good basic or general knowledge of the principles of organization, management, and administration; and substantive specialized (operating, administrative or managerial) experience in a type of work or a combination of functions directly related to this position.

Education

This job does not have an education qualification requirement.

Additional information

The DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees.

The Executive Core Qualifications (ECQs) of the selectee who is not a current or former career Senior Executive employee (Title V) must be approved by the Office of Personnel Management (OPM) before appointment. In addition, individuals entering the Senior Executive Service for the first time are subject to a one-year probationary period.

EEO Policy Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. The complete DOJ EEO Statement/Policy is found at: http://www.justice.gov/jmd/eeos/08-eeo-policy.pdf .

Reasonable Accommodation: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Legal and Regulatory Guidance:

• Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you. Failure to provide your Social Security Number on your application materials will result in your application not being processed.
• Privacy Act - Privacy Act Notice (PL 93-579): The information requested here is used to determine qualifications for employment and is authorized under Title 5 U.S.C. 3302 and 3361.
• Signature - Before you are hired, you will be required to sign and certify the accuracy of the information in your application.
• False Statements - If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.
• Selective Service - If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated to determine if you meet the qualifications required of the position and on the extent your total submission package demonstrates that you possess the knowledge, skills, and abilities required of the position. Please be sure to give concrete examples of your experience and demonstrate the complexity of the knowledge you possess. The Office of Personnel Management (OPM) is required by law to review the executive qualifications of each new career appointee to the Senior Executive Service (SES) prior to appointment.

To be considered for this position, applicants must show evidence of experience related to the five (5) Executive Core Qualifications (ECQs). Applicants must address the Executive Core Qualifications (ECQs) and Mandatory Technical Qualifications (MTQs). In addition to your resume, this additional documentation should demonstrate the necessary level of management skills, characteristics, qualities, specialized knowledge, and technical competence that would indicate successful performance in the SES. This evidence must include clear and concise examples that emphasize the applicant's level of responsibilities, scope, and complexity of programs managed, program accomplishments, policy initiatives, and level of contact. Copies of the OPM's "Guide to Senior Executive Service Qualifications" may be obtained via the Internet at http://www.opm.gov/ses/references/GuidetoSESQuals_2012.pdf .

Applicants must address the Executive Core Qualifications (ECQs) and Mandatory Technical Qualifications (MTQs).

Please see Application Procedures for specific instructions. The resume should demonstrate the necessary level of management skills, characteristics, qualities, specialized knowledge, and technical competence that would indicate successful performance in the SES. This evidence must include clear and concise examples that emphasize the applicant's level of responsibilities, scope, and complexity of programs managed, program accomplishments, policy initiatives, and level of contacts.

Background checks and security clearance

Security clearance
Secret

Drug test required
Yes

Position sensitivity and risk
NCS/High Risk

Trust determination process
Suitability/Fitness

Required Documents

Applicants who fail to submit all information and documents (i.e., resume, and documents addressing the MTQs and ECQs) will not receive consideration for this position. You must send this information to CIVIL/OHR prior to the closing date of this announcement.

ECQ responses are not required for current or former career members of the SES. Indicate in your resume that you are a current or former member of the SES. You must submit responses to the MTQs, and submit a copy of the most recent SF-50 documenting your SES career appointment.

Applicants who have completed the Candidate Development Program (CDP) and have had their ECQs certified by OPM must provide a copy of their certificate as part of their application. SES CDP graduates must also submit responses to the MTQs. Responses to the ECQs are not required for current SES or CDP graduates.