Graduate Medical Education Program Coordinator

Oct 07, 2021
Nov 11, 2021
Full Time
The GME Coordinator will provide administrative and program support for residency and fellowship programs at Children's National. The duties include assisting with onboarding (both employed and visiting residents & fellows), GME Orientation, GME Graduation, regulatory documentation in Medhub (software) including, but not limited to clinical competency committee , scholarly oversite committee, evaluations, milestones, duty hour compliance and work schedules, Work directly with program directors to insure accuracy of IRIS documentation and ACGME regulatory documentation. Involved in quality improvement projects.

The Program Coordinator - GME will lead administrative activities related to Graduate Medical Education (GME) at Children's National Medical Center.


Minimum Education
Bachelor's Degree (Required)

Minimum Work Experience
4 years (Required)

Required Skills/Knowledge
Excellent oral and written communication skills; demonstrated creativity and problem-solving skills; and ability to work well on teams are preferred.
Intermediate knowledge of MS office (word, excel, power point).

Functional Accountabilities:
Execution of Vision & Strategy into Optimal Organizational Performance
  • Contribute to the strategic plan for Graduate Medical Education (GME) including short and long-term goals.
  • Collect and analyze customer feedback and evaluate departmental effectiveness.
  • Identify problems and opportunities and address them, bringing those appropriate to manager to facilitate discussion.
  • Along with manager and DIO, incorporate findings into performance improvement plans to modify program.
  • Energize stakeholder and sustain their commitment to changes in approach, processes and strategies

Program Administration and Implementation
  • Maintain working knowledge of ACGME, National Resident Matching Program (NRMP), AMA, FREIDA System and other governing bodies for GME.
  • Ensure GME programs are compliant with the governing bodies listed above.
  • Review and approve contractual appointment letters.
  • Support Graduate Medical Education Committee (GMEC); Organize and participate in the internal reviews & the Annual Program Evaluations (APE).
  • Participate in special projects as requested by research, analysis and written proposals.

Technology / MedHub
  • Maintain the intranet and internet websites for Graduate Medical Education (GME).
  • Maintain MedHub; insure required documentation is uploaded by residents, fellows and program directors and support staff.
  • Responsible for oversight of new fellows' application through MedHub.
  • Reporting of milestones; insure fellowship program directors upload into MedHub.
  • Reporting of Duty hours; insure residents/fellows document in MedHub as required.

Program Liason
  • Serves as departmental contact for administrative support staff in all fellowship divisions.
  • Responsible for conducting regular meetings with fellowship division program directors and administrative support staff.
  • Responsible for planning and implementation of annual orientation for new fellows - including agenda, meeting location, catering, speakers and required topics.
  • Provide administrative oversight of compliance activities of fellowship training programs.
  • Update and maintain resident/fellowship database and e-distribution list for fellows and program directors.
  • Assist with annual graduation of residents/fellows; invitations, program, Audiovisuals, certificates and refreshments.
  • Support Staff leading Fellows Core Curriculum; announcements, attend, documentation, refreshments if assistance is needed

Rotating Resident Program Support
  • Onboards Rotating Residents during busy times.
  • Uses MedHub to check completion of application
  • Uses DOH verification website to check for active licenses when requested.
  • Enters all resident and fellow information in both ECHO and People Soft programs
  • Consult Rotators email for status of TRACKS training when requested.

Budget and Financial Management
  • Responsible for appropriate use of funds.

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

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