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Administrative Assistant II - High School Treasurer

Employer
Alexandria City Public Schools
Location
Alexandria, Virginia
Closing date
Oct 20, 2021

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Industry
Education
Function
Administrative
Hours
Full Time
Career Level
Entry Level
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Job Details

Job Description:

The Administrative Assistant II provides administrative support to principal leadership; Acts as a liaison between the administrator and other parties; Monitors assigned programs and projects; Ensures smooth and efficient operation of the assigned department; acts as treasurer for multiple campuses for the high school.

Qualifications:

Education: High school diploma or equivalent.

Experience:
  • Job-related with increasing levels of responsibility required.
  • Familiarity with Munis system preferred.
  • Bilingual preferred.

Essential Functions:
  • Assists in the development of the budget in collaboration with principal and with ACPS Finance Department.
  • Acts as point of contact to support in the ACPS financial software and as liaison to Central Office.
  • Enters purchase orders and collaborates with the approvers to ensure alignment with division-wide processes and policies.
  • Supports student activities funds, to include collection, reimbursements, and depositing.
  • Reconciles financial statements.
  • Prepares documentation for the financial services department to issue payments to vendors.
  • Assists school administration with yearly school finance audit.
  • Coordinates meetings and activities in support of assigned administrative personnel's operational activities.
  • Evaluates interactions, situations and events (e.g. involving other staff, students, parents, the public, etc.) and takes appropriate actions and/or directs to appropriate personnel for resolution.
  • Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) (e.g. budget, purchase orders, payroll, etc.) to provide documentation in accordance with administrative and legal requirements.
  • Maintains inventory of office supplies for the purpose of ensuring items' availability.
  • Monitors assigned departmental activities and/or program components (e.g. payroll, travel arrangements and reimbursements, meetings and events, etc.) to ensure goals are achieved, target dates are met and financial, legal and/or administrative requirements are satisfied.
  • Prepares a wide variety of written materials (e.g. Board Summaries, reports, memos, letters, financial information, minutes, etc.) to document activities, provide written reference and/or convey information.
  • Processes a wide variety of documents and materials (e.g. payroll adjustments, leave slips, employment verifications, course reimbursement, budget adjustments, etc.) to disseminate information in compliance with program, district, state and/or federal requirements.
  • Researches a wide variety of topics (e.g. current practices, policies, education codes, etc.) to provide information for addressing a variety of administrative requirements.
  • Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties and/or provide direction.
  • Serves as a resource to other support staff to provide direction and/or technical support with assignments.
  • Relieves assigned administrator of routine administrative tasks.
  • Attends meetings and workshops to record events, convey and/or receive information.
  • Assists other personnel as may be required to ensure an efficient and effective work environment.

Clearances:
  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

WP

Primary Location:
ACHS King Street Campus
Salary Range:
$47,424.00 - $58,310.40 / Support SUP-24
Shift Type:
Full-Time

Company

Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.

The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.

T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.

The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!

Company info
Location
2000 N Beauregard St
 Alexandria
VA
22314
US
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