Duties

Summary

This position is part of the U.S. Trade and Development Agency (USTDA). The Administrative Support Assistant in the USTDA Office of Administration is responsible for coordinating a variety of service functions which include procurement of administrative supplies and equipment, property management, inter-agency agreements, security, human resources, space management, records management, mail services, facilities and equipment maintenance and travel and transportation.
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Responsibilities

• Coordinates a variety of administrative service functions to ensure efficient workflow and operational coordination between offices and activities within the USTDA.
• Provides for the requisition, purchase, storage, and issuance of office supplies and equipment. Prepares, processes, and manages invoices.
• Provides support and routing of Inter-Agency Agreements (IAAs), the tracking of obligated expenditures.
• Provides travel related support and assistance to USTDA staff. Makes travel, hotel and other arrangements related to domestic and international business trips.
• Reviews and tracks expenditures, analyzes available budget, and makes recommendations to the Administrative Officer.
• Analyzes, evaluates, and implements improvements affecting the efficiency, effectiveness, and productivity of administrative functions.

Travel Required

Not required

Supervisory status
No

Promotion Potential
9

Requirements

Conditions of Employment

• US Citizenship is required.
• Suitable for Federal employment, determined by background investigation.
• Direct Deposit of pay is required.
• Selective Service registration required for male applicants, unless exempt.
• Background and security investigation for Secret or Top Secret Clearance.

Qualifications

Applicants must possess at least one year of specialized experience that is equivalent in difficulty and complexity to the GS-08 level in the Federal service. Specialized experience is defined as experience that is in or directly related to the line of work of this position and has equipped you with the knowledge and competencies to successfully perform the duties of this position. More specifically, this requirement involves experience:

• Working with a variety of administrative policies, concepts and practices to include regulations, processes, and procedures related to at least three of the following areas: travel, security, operational budget, human resources, procurement, inter-agency agreements and contracts, space and property management, correspondence, records management, and other related administrative areas;
• Working with automated administrative systems that support travel, time and attendance, performance management, or human resources; writing and communicating ideas and presentation of findings in a logical manner with supporting criteria;
• Drafting and editing correspondence and other documents for accuracy of information, grammatical correctness, format, and style; and,
• Utilizing a variety of office automation software, such as Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint to produce a range of documents, formats and correspondence.

This experience must be listed in your resume.

Only experience and education obtained by the closing date of this announcement will be considered.

A written test is not required.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

Telework Suitability:
The duties of this position are suitable for occasional telework and the selectee may be allowed to telework with supervisor approval and if they meet the eligibility criterion in the 2010 Telework Act, as well as agency policy.

Stipulations of Employment:
Selection may require completion of a 1-year probationary period.

If selected, you will be required to file a Confidential Financial Disclosure Report (OGE Form 450).

Applicants must be eligible to obtain and keep a security clearance. Appointment is subject to the successful completion of a background investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

Work Schedule:
This position allows for a flexible work schedule, in accordance with agency policy.

Miscellaneous:
TDA uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit http://www.uscis.gov/e-verify .

This position is being advertised concurrently with vacancy announcement #TDA-21-MP-11234692JS using Merit Promotion procedures. If interested, refer to that announcement to determine if you meet merit promotion requirements and can apply to that announcement. NOTE: You must apply separately to each announcement in order to be considered under both.

This vacancy announcement may be used to fill similar positions within 90 days.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application: https://help.usastaffing.gov/Apply/index.php?title=Alternate_Application_Information

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

For Category Rating: Once the application process is complete, qualified candidates will be assigned to a quality category. The category assignment is a measure of the degree in which your background matches the competencies required for this position. The categories for this announcement are defined as: Best-Qualified, Well-Qualified, and Qualified. Your resume and supporting documentation will then be used to determine if you are qualified for this job. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

• Interpersonal Skills
• Oral Communication
• Organizational Awareness
• Technical Competency ? Technology Application

The Category Rating Process does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligible within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

Background checks and security clearance

Security clearance
Top Secret

Drug test required
No

Position sensitivity and risk
Critical-Sensitive (CS)/High Risk

Trust determination process
Suitability/Fitness , National security

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume listing work schedule, hours worked per week, dates of employment mm/yy and duties performed.
2. Other supporting documents:

• College transcript(s), if qualifying based on education or if this position has a basic education requirement
• Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
• Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible
• Cover Letter, optional

If you are a veteran with preference eligibility and you are claiming veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If applicable, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. Failure to provide this documentation may result in a non preference determination. For more information on veterans' preference (see https://www.opm.gov/policy-data-oversight/veterans-employment-initiative/vet-guide/ ). It is your responsibility to ensure all required documents have been submitted prior to the closing date of the announcement.

Career Transition Assistance Programs: CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry. For information on CTAP and ICTAP visit: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/