Administrative Officer

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 28, 2021
Closes
Oct 01, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

You are encouraged to read the entire announcement before you submit your application package. Your application may not receive full consideration if you do not follow the instructions as outlined.

This position is in the Ronald Reagan Building and International Trade Center , 1300 Pennsylvania Ave., NW., Washington, DC, in the Office of the General Counsel, at the U.S. Agency for International Development (USAID).

Learn more about this agency

Responsibilities

As an Administrative Officer, you will:
  • Project organizational requirements through analysis of historical and current activities, and anticipated program initiatives, priorities, and manpower trends, insuring that management is provided with organizational reports, projections, and recommendations.
  • Serve as part of the assigned organization's administrative management team, coordinating the implementation of USAID administrative programs and systems, and implementation of new safety and/or security standards.
  • Plan for and coordinate special requirements for hard-to-find supplies or property, or coordinates extremely difficult office moves and provide administrative support for conducting periodic inventories of all equipment and property and resolving discrepancies on the inventory list with the actual inventory.
  • Conduct security reviews of facilities; provide security briefings to employees while implementing security measures regarding entry authorization of employees and visitors to the building; investigate and assess compromises of sensitive/classified materials.
  • Coordinate unusual requirements in managing services and supplies for an organizational facility; set up and maintain systems required for controlling and tracking purchases, supply movement, and office moves; takes periodic inventory of all equipment and property, resolving discrepancies on inventory lists with actual inventory.
  • Analyze established programs and perform program liaison duties to support long-and short-range administrative planning activities for the organization; research and provide substantive information to organizational managers participating in the planning activities, thereby influencing decisions and actions involving established programs and projects.
  • Develop, interpret, and implement procedures and guides for organizational services provided; serve as the contact person concerning all administrative issues.
  • Purchase items for the office using the government purchase card.


Travel Required

Occasional travel - Occasional travel may be required

Supervisory status
No

Promotion Potential
12 - The full performance level of this position is GS-12

Requirements

Conditions of Employment

  • United States Citizenship is required.
  • Relevant experience (see Qualifications below).
  • Must be able to obtain and maintain a security clearance.
  • Time in grade must be met by the closing date of the vacancy announcement.
  • Males born after 12/31/1959, must be registered with the Selective Service.
  • SF-50 showing tenure code "1" or "2" and "1", for position occupied.


You must meet the Time-in-Grade requirements by the closing date of this announcement. To meet these requirements, you must have served at least 52 weeks at the next lower grade level (or equivalent) of the position advertised in this vacancy announcement.

Qualifications

GS-12: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the Federal service. One year of experience refers to full-time work; we consider part-time work on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position includes: (a) creating request for Personnel Action, for various personnel actions such as recruitment, separation, on-boarding, and promotions; experience ensuring all support activities related to timekeeping, preparation and processing of travel documents, conference planning, arranging teleconferences, solicitation of hotel and meeting space, equipment maintenance, mail processing, correspondence, responses to telephone requests for information; (b) experience in managing services and supplies, setting up and maintaining systems required for controlling and tracking purchases, supply movement, and office moves; (c) experience providing security briefings to employees while implementing security measures regarding entry authorization of employees and visitors to the building; and (d) skill in purchasing items for the office using the government purchase card to enable the user to procure up to $200,000 per month with a $25,000 single purchase limit.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, relevant to the duties of the position to be filled, including volunteer experience.

CTAP / ICTAP candidates will be referred to the selecting official if they are found well qualified. Well-qualified means an eligible employee who possesses the knowledge, skills, and abilities which clearly exceed the minimum requirements of the position. A well-qualified employee must meet the qualification and eligibility requirements of the position, including any medical qualifications, suitability, and minimum education and experience requirements, meet all selective factors (where applicable); meet quality ranking factors and are assigned a score of 85 or higher; be physically qualified with reasonable accommodation to perform the essential duties of the position; meet any special qualifying U.S. OPM-approved conditions; AND be able to satisfactorily perform the duties of the position upon entry without additional training.

A well-qualified candidate will not necessarily meet the definition of highly or best qualified when evaluated against other candidates who apply for a particular position. In the absence of selective and quality ranking factors, selecting officials will document the job-related reason(s) for qualification determinations.

Education

This position does not have a defined education requirement. Therefore,​ no transcripts are required.

Additional information

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in the District of Columbia, we operate in more than 100 countries around the world, playing an active and critical role in the promotion of U.S. foreign policy interests. When crisis strikes; when rights are repressed; when hunger, disease and poverty rob people of opportunity; USAID acts on behalf of the American people to help expand the reach of prosperity and dignity to the world's most vulnerable people. USAID employees and contractors must commit to maintaining a workplace free of sexual misconduct, including harassment, exploitation, and abuse and adhere to USAID's Counter-Trafficking in Persons Code of Conduct. For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit http://www.state.gov/g/tip . For more information about USAID, visit http://www.usaid.gov .

This announcement may be used to fill additional vacancies.

These are Testing Designated Positions (TDP's) under the Agency's approved Drug-Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

Moving and relocation expenses are not authorized.

Mythbuster on Federal Hiring Policies:

https://hru.gov/Studio_Recruitment/tools/Mythbuster_on_Federal_Hiring_Policies.pdf .

EEO Policy: EEO Policy Statement .

Reasonable Accommodation Policy: Reasonable Accommodation Policy Statement .

Veterans' Information: Veterans Information .

Telework: https://www.telework.gov/ .

Selective Service Registration: http://www.sss.gov/ .

It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's conduct may be relevant in any employment decision, including behavior during periods of unemployment or evidence of dishonesty in handling financial matters, a financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of unfavorable suitability or fitness determination.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your application package to ensure you meet the job and eligibility requirements, including the education and experience required for this position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) to determine if your resume supports your answers to the assessment questionnaire. If your resume does not reinforce your responses to the online assessment questionnaire, it will affect your eligibility for further consideration. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we will rate you as ineligible. We will refer all candidates that we rank as Highly Qualified to the hiring manager, and they may invite the referred applicants for an interview.

The scored occupational questionnaire will evaluate you on the following competencies:
  • Administration and Management
  • Decision Making
  • Human Resources Management
  • Planning and Evaluating
  • Customer Service
  • Problem Solving
  • Written Communication

To preview questions please click here .

Background checks and security clearance

Security clearance
Secret

Drug test required
Yes

Required Documents

  • Resume showing relevant experience.
  • CTAP ; ICTAP Eligibles: Must submit a copy of the appropriate documentation such as a reduction-in-force (RIF) separation notice, an SF-50 reflecting your RIF separation, or a notice of proposed removal for declining a direct reassign or transfer of function to another commuting area.
  • If this position requires proof of higher education, you must include a copy of your transcript (unofficial or official) or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for more information. Please be advised that an official transcript will be required if you are selected for the position.
  • Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code "1" (Career) or "2" (Career-Conditional), and "1", for type of position occupied.
  • Veterans' documentation, if requesting consideration under any Veterans' hiring eligibilities ( veterans' preference and Veterans Employment Opportunities Act ). If seeking eligibility based on any other special hiring authority (e.g. disabled veteran, Schedule A, special hiring programs ).
  • Peace Corps letter


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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