Director Pilot Administration

Association of American Medical Colleges
Washington, DC
Sep 25, 2021
Sep 27, 2021
Full Time
Who we are:The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, patient care, and community collaborations conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of people everywhere. The AAMC strives to make a positive impact not only in your career, but in your life. We offer a comprehensive benefits package which features: Significant employer 403(b) contribution Public transportation subsidy Generous paid time off program Tuition reimbursement Wellness program that includes: discounted gym membership, onsite yoga and sponsored sports teamsWhy us, Why now?We are looking for a Director, Pilot Administration to join the newly formed Behavioral Assessments Unit and lead the business operations related to new assessments and other products that support admissions and selection for undergraduate and graduate medical education. This team is dedicated to researching, piloting and operationalizing new products. This position will be responsible for the coordination and implementation of activities related to the new products and technology development areas, as well as for the improvement of existing products and technologies.How will you make an impact? Creates and oversees policies and procedures related to accommodations, extensions, and technology reviews. Devises and oversees development of outreach and promotional materials for students, advisors, medical schools and programs. Provides statistical and analytical interpretation to support decisions for long term planning and resource allocations. Provides technical reports to management. Hires, trains and mentors staff. Ensures team successfully integrates work with other teams within ASRD, within Services, and across clusters. Collaborates with the Directors of Test Administration, Content, and Research to implement projects and develop strategy for ongoing and future pilot administrations. Conceptualize and lead small-scale operational administrations of assessments that measure non-cognitive attributes (eg, SJT, SVI, etc.) and other improvements (eg, Dashboards, admissions and selection system design, etc.) with constituents. Build processes to support operational administration, including but not limited to scheduling and registration system and score reporting systems. Create policies to support operational administrations, including but not limited to: retest, extensions, technology issues, accommodations, etc. Build and manage pilot communication and outreach strategy, including coordinating with Services Communications, Strategic Communications, to build materials for schools and examinees. Lead partnership with AAMC IT and help desk to ensure that pilot administrations are successful. Plan and manage the AAMC staff and vendor's work (eg, tasks, staffing needs, etc.) to ensure that projects are completed and meet AAMC's high standards. Plan and monitor administrative and legal aspects of the pilot administrations, including extensions and technology issues, and accommodation process, presentations/reports, focus framework, non-disclosure agreements, data usage agreements. Plan and monitor project budgets, including being responsible for tracking and paying invoices. Plan and build business and marketing strategy in partnership with AAMC partners. Collaborate with BAU and other AAMC colleagues to devise the roadmap for pilot administrations. Devise and interpret analyses to support evaluation of strategy and goals. Provide data and analytical interpretation to support decisions for strategic planning and prioritization. Write reports and presents results to BAU and Services leadership describing progress toward goals. Lead outreach efforts for the new assessments, including gathering constituent input and building support and consensus for the new assessments. Work with constituent advisory groups to plan and execute research and communication efforts to support new tools. Build and deliver presentations (PowerPoint, Webinar, Talks, etc.) at constituent meetings. Deliver presentations and answer questions from AAMC leadership when called upon to explain the project.What will you bring to the role? Bachelor's degree in Higher education administration or related field. Minimum related work experience of 8 years plus 3 years supervisory experience or 3 years of experience managing a specialized program. Experience managing large projects and complex business processes. Experience managing vendors. Skill in managing project timelines. Raises issues appropriately. Identify sources of problems and recommend solutions. Time-management skills with the ability to prioritize multiple, critical tasks while maintaining a high level of service and attention to detail and adhering to a strict schedule. Strong verbal and writing skills necessary to communicate with a wide variety of partners including AAMC staff and constituents. Demonstrates maturity, tact, and good judgment in dealing with AAMC staff and constituents. Able to work in a consensus-based decision-making environment. Strictly observes AAMC policies regarding confidentiality of information and personally identifiable information. Advanced skills in the full suite of Microsoft Office products, Windows, and database environments.If a bachelor's degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.The Association of American Medical Colleges (AAMC) is an Equal Opportunity/Affirmative Action Employer. The AAMC is committed to the policy of an equal employment opportunity in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic.Please attach a resume as part of the application process. It is important that files DO NOT include periods ( . ) within the file name.BROWSER REQUIREMENTS: Applications must be submitted using Chrome, Mozilla Firefox, Safari, or Internet Explorer v.10 or higher.

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