LEGAL ADMINISTRATIVE SPECIALIST

Employer
USAJobs
Location
Andrews AFB, Maryland
Posted
Sep 25, 2021
Closes
Oct 01, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

The primary purpose of this position is: Serve as a legal administrative specialist in a regional medical law office with responsibility for the analysis and evaluation of medical law related inquiries and other matters arising from various legislative acts (e.g. the Health Insurance Portability and Accountability Act of 1996, the Federal Tort Claims Act, The Freedom of Information Act, the Privacy Act, and all of Title 10, Chapter 55).

Learn more about this agency

Responsibilities

  • Independently receives, analyzes, investigates, recommends action, and prepares legal documents for all issues and inquiries arising from various legislative acts and regulations
  • Independently conducts legal background investigation and fact gathering analysis in all legal inquiry matters, claims, and credentials board hearings
  • Conducts and oversees training program on medical legal matter to regional medical and legal offices.
  • Independently acts as medical-legal liaison within medical center and medical law region on aspects related to accomplishment of regional mission. Independently administers legal calendar and suspense system of all Medial Law personnel.
  • Provides paralegal assistance and guidance to clients.


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

  • U.S. Citizenship Required
  • Males must be registered for Selective Service, see www.sss.gov
  • A security clearance may be required
  • PCS expenses are not authorized and will not be paid
  • This posn is subject to provisions of the DoD Priority Placement Program
  • Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
  • Shift work and emergency overtime may be required
  • Disclosure of Political Appointments
  • This position may be filled at the GS-09 with promotion potential to the GS-11 level. The individual selected for this position may be promoted to the target level with further competition upon meeting any legal regulatory requirements.


Qualifications

QUALIFICATIONS: In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions.

SPECIALIZED EXPERIENCE:

GS-09:

Applicants must have one year of specialized experience equivalent to the GS-07 grade level in the Federal service which includes thorough knowledge of or ability to readily learn and apply government, Air Force, and state Medical Law, hospital administration and operations procedures and compliance, in-depth experience in complex, multi-tasking administrative processes within the Air Force Legal Operations Agency, Medical Law Field Support Center, regional hospitals and medical law arenas

OR

EDUCATION: Successfully completed masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. NOTE: You must submit copies of your transcripts.

OR

COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of your transcripts.

FOR

GS-11:

Applicants must have one year of specialized experience equivalent to the GS-09 grade level in the Federal service which includes thorough knowledge of or ability to readily learn and apply government, Air Force, and state Medical Law, hospital administration and operations procedures and compliance, in-depth experience in complex, multi-tasking administrative processes within the Air Force Legal Operations Agency, Medical Law Field Support Center, regional hospitals and medical law arenas.

OR

EDUCATION: Successfully completed Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. NOTE: You must submit copies of your transcripts.

OR


COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit copies of your transcripts.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-­grade requirements to be considered eligible.

One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-09 level.

One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level.

TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

GS-09:

1. Thorough knowledge of or ability to readily learn and apply government, Air Force, and state Medical Law, hospital administration and operations procedures and compliance, in-depth experience in complex, multi-tasking administrative processes within the Air Force Legal Operations Agency, Medical Law Field Support Center, regional hospitals and medical law arenas.

2. Knowledge and skill in the use of legal reference sources, agency manuals, reference systems, directives, precedent decisions, court decisions, and other legal publications sufficient to perform extensive and thorough legal research applicable to assigned cases. Knowledge of and ability to work with, maintain and program Medical Legal Workload Log database as well as operate various office automation and legal research software programs, tools and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, graphs, briefs, training materials, and legal reviews.

3. Skill in interviewing techniques sufficient to effectively conduct interviews of potential witnesses and clients and other sources of information to support the government's case and all medical-legal matters to protect the Government's interest in regulatory compliance, Credentials Board hearings, malpractice claims, and maintenance of regional hospital operational certifications.

4. Ability to communicate effectively in both oral and written form, and prepare legal briefs and summaries of analyses. Ability to speak in public to relay medical-legal updates in group staff forums and to present topics for various professional staff and medical-legal briefings. Ability to train hospital personnel subject matter experts, and to train and work in conjunction with office assistants and volunteers. Ability to manage complex and high tempo office environment, multi-task, work independently, and engage in administrative functions required for the law office to operate efficiently and professionally.

GS-11

1. Thorough knowledge of or ability to readily learn and apply government, Air Force, and state Medical Law, hospital administration and operations procedures and compliance, in-depth experience in complex, multi-tasking administrative processes within the Air Force Legal Operations Agency, Medical Law Field Support Center, regional hospitals and medical law arenas.

2. Knowledge of and ability to work with, maintain and program Medical Legal Workload Log database as well as operate various office automation and legal research software programs, tools and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, graphs, briefs, training materials, and legal reviews.

3. Knowledge and skill in the use of legal reference sources, agency manuals, reference systems, directives, precedent decisions, court decisions, and other legal publications sufficient to perform extensive and thorough legal research applicable to assigned cases.

4. Skill in interviewing techniques sufficient to effectively conduct interviews of potential witnesses and clients and other sources of information to support the government's case and all medical-legal matters to protect the Government's interest in regulatory compliance, Credentials Board hearings, malpractice claims, and maintenance of regional hospital operational certifications.

5. Ability to speak in public to relay medical-legal updates in group staff forums and to present topics for various professional staff and medical-legal briefings. Ability to communicate effectively in both oral and written form, and prepare legal briefs and summaries of analyses. Ability to train hospital personnel subject matter experts, and to train and work in conjunction with office assistants and volunteers. Ability to manage complex and high tempo office environment, multi-task, work independently, and engage in administrative functions required for the law office to operate efficiently and professionally.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

Current Federal Civilian employees may apply for temporary and term positions and if selected, a break in service may be required prior to appointment to the position.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected at the full performance level and placed at the full performance level. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist.

Direct Deposit: All federal employees are required to have direct deposit.

If you are unable to apply online, view the following link for information regarding Alternate Application. The Vacancy ID is 11233972.

If you have questions regarding this announcement and have hearing or speech difficulties click here .

Tax Law Impact for PCS: On 22-Dec-2017, Public Law 115-97 - the "Tax Cuts and Jobs Act of 2017" suspended qualified moving expense deductions along with the exclusion for employer reimbursements and payments of moving expenses effective 01-Jan-2018 for tax years 2018 through 2025. The law made taxable certain reimbursements and other payments, including driving mileage, airfare and lodging expenses, en-route travel to the new duty station, and temporary storage of those items. The Federal Travel Regulation Bulletin (FTR) 18-05 issued by General Services Administration (GSA) has authorized agencies to use the Withholding Tax Allowance (WTA) and Relocation Income Tax Allowance (RITA) to pay for "substantially all" of the increased tax liability resulting from the "2018 Tax Cuts and Jobs Act" for certain eligible individuals. For additional information on WTA/RITA allowances and eligibilities please click here . Subsequently, FTR Bulletin 20-04 issued by GSA, provides further information regarding NDAA FY2020, Public Law 116-92, and the expansion of eligibility beyond "transferred" for WTA/RITA allowances. For additional information, please click here .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

BASIS OF RATING:
Your application will be rated under the Cut Point procedures based on the extent to which the quality, depth, and complexity of your experience and education relate to the qualification requirements. Additional points are not added for Veteran's Preference; however, Veteran's Preference is considered where applicable.

Best Qualified Group: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements
Fully Qualified Group: Candidates in this category possess good skills and experience above the minimum requirements.
Basically Qualified Group: Candidates in this category meet the minimum education and/or experience requirements.

The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

For additional information on what to include in your resume, click here .

Applicants who meet the requirements for and apply as a non-competitive eligible that meet minimal qualifications and other requirements of this position, will be given consideration as a non-competitive candidate and will be referred unless blocked by an individual with priority/preference.

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

Applicants who disqualify themselves will not be evaluated further.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

The following documents are required and must be provided with your application. Applicants who do not submit required documentation to determine eligibility and qualifications will be eliminated from consideration. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.
  • Online Application: Questionnaire
  • Resume: For qualification determinations your resume must contain hours worked per week (if part-time) and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees should list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs (or links to social media such as LinkedIn ), inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume.
  • Transcripts/Registration/License: If qualifying on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.
  • Veterans: If claiming VEOA, VRA or 30% Disabled Veteran - Submit VOW certification memo or copy of the official DD-Form 214, which must include the character of service (i.e., with an honorable or general discharge). This will be annotated in block 24 on member copy 2, 4, or 7 of the DD-Form 214. If claiming 30% Disabled Veteran, you must also submit a VA Letter or a disability determination from a branch of the Armed Forces. NOTE: All veterans claiming 10-point preference must also submit a SF-15 .
  • Current or Former Federal Civilian Employees (includes current Air Force employees): You must submit a legible copy of a SF-50, Notification of Personnel Action . The SF-50, block 24 must contain "1" or "2" AND block 34 must be a "1". Employees eligible under an OPM approved interchange agreement , block 34 may contain a "1" or "2".
  • Promotion Consideration: If you wish to be considered as a promotion candidate and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one-year time-in-grade requirements. You will need to provide additional SF-50s which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-Grade, Grade/Range Increases, and SF-50s with an effective date more than one year old).
  • ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty . Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following:
    • Name/Rank/Grade of Service Member
    • Branch of Armed Forces
    • Dates of Active Service (Start and End Date(s)
    • Expected Date of Discharge/Release from Active Duty
    • Terminal leave start date (if applicable)
    • Expected character of service (honorable or general) and type of separation (i.e. separation or retirement)
    • Must be certified within 120 days of anticipated discharge
    • Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.
    Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt.

    OPTIONAL DOCUMENTS:
    Performance Appraisals for Current Federal Civilian Employees
    - Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable.
    Awards for Current Federal Civilian employees - List any awards received within the last 3 years on the resume.
    Note: Applicant must not submit award SF50s-Notification of Personnel Actions (SF50s).

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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