Sap Procurement Functional Team Lead (business Analyst Iv)

Location
Fairfax, Virginia
Salary
$76,271.52 - $127,119.62 Annually
Posted
Sep 25, 2021
Closes
Oct 16, 2021
Ref
21-01994
Hours
Full Time
Job Announcement

Serves as the overall Procurement team lead on the FOCUS Business Support Group (FBSG) in the Department of Management and Budget. Manages a team of business analysts and is responsible for working with various business process owners in maintaining the functional aspects of the SAP ERP system (FOCUS), conducting business process redesign, and ensuring system functionality. Manages the day-to-day operations, strategic planning, and overall activities of the Procurement functional team and serves as the main liaison for the procurement and logistics modules in SAP (FOCUS) including Supplier Relationship Management (SRM) and ERP Central Component (ECC). Responsible for acting as the lead coordinator, primary contact and representative from the FBSG for discussions with the FOCUS Operating Board, Fairfax County Public Schools, other Business Process Owners and the Department of Information Technology. Serves as a primary position in the change management process for the SAP (FOCUS) system, including leading the development of new functionality, enhancement of existing functionality, and troubleshooting and resolving incidents/problems with current functional configuration. Maintains a comprehensive understanding of countywide procedures and policies and requirements related to processing in SAP (FOCUS), including procurement processing, security policies and procedures, procurement reporting/analytics, state and federal procurement policies, procedures and guidelines, internal and external auditing and controls, organizational structure, and other county business processes that are impacted by the SAP (FOCUS) enterprise resource planning system. Responsible for the life cycle process for new development activities related to all current and future SAP (FOCUS) modules. Serves as a core member of the overall FBSG leadership team and acts as a designated back-up for the overall FBSG lead as needed.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Provides direction to align technology with organization's strategy, priorities, and business needs;
  • Serves as lead system administrator for multiple complex interdepartmental systems in multiple environments on a variety of platforms;
  • Develops the processes and policies to ensure compliance with federal and state systems and regulations;
  • Oversees the evaluation and redesign of business processes to enhance business functionality and efficiency and to facilitate large-scale change;
  • Leads efforts to seek ways of applying new and existing technology to business processes, providing expertise on technical trends and external practices;
  • Manages the business process activities for the systems development life cycle for new and/or existing complex systems;
  • Manages the development, implementation, interoperability, quality assurance, and security of systems;
  • Identifies and maintains key performance measures for business processes associated with technical systems;
  • Manages workgroups that perform documentation of system requirements and specifications detailing user needs to be utilized by system technical support members;
  • Manages staff performing the functional testing process during solution implementation to ensure that they function correctly to serve user needs without compromising other system functions;
  • Determines appropriate system life cycle techniques and methods for implementation;
  • Supervises the delivery of training classes to user groups;
  • Evaluates, prioritizes, and educates others on the technical implications of requested changes and improvements on systems;
  • Brokers services with DIT and vendors on behalf of customers;
  • Coordinates multi-system solutions to clarify interdependencies so that systems interface seamlessly with each other;
  • Communicates with other IT functional areas to apprise them of project status, inform senior management of progress, and keep DIT's technology and service managers aware of user issues needing resolution;
  • Stays abreast of technology changes.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Advanced knowledge of methods, metrics, tools, and techniques of business process reengineering;
  • Advanced knowledge of the principles, methods and tools for conducting performance assessments of IT systems, change management theories, and their application in a business environment;
  • Advanced knowledge of procedures for developing technical and operational support documentation and tools for analyzing and developing test and evaluation procedures;
  • Advanced knowledge of principles, methods and techniques of information technology assessment;
  • Considerable knowledge of interdepartmental and/or countywide processes, procedures, and requirements;
  • Considerable knowledge of the capabilities of information technology software, hardware, and network communication technology;
  • Considerable knowledge of the capabilities of various computer platforms functioning in centralized, distributed, client server, and stand-alone environments;
  • Considerable knowledge of effective processes, methods, techniques to analyze and evaluate business operations;
  • Considerable knowledge of effective project management methods, practices and techniques;
  • Knowledge of effective supervisory methods, practices, and techniques;
  • Ability to manage/administer multiple computer systems in a diverse computing environment;
  • Ability to work on problems of diverse scope where analysis requires a comprehensive understanding of hardware/ software systems solutions;
  • Ability to manage both small and large long and short-term projects under project timeline and resources;
  • Ability to write computer program operating instructions;
  • Ability to write effectively, including technical writing;
  • Strong analytical and conceptual skills with a demonstrated track record in new concept development for various projects and complex technical plans;
  • Ability to understand how IT affects an organization and ability to link it to redesigned business processes;
  • Ability to work cooperatively with technical staff and end users and establish and maintain relationships.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Bachelor's degree in computer information systems, business administration, or related field; plus five years of experience in information systems and process redesign, managing and implementing all phases of the systems development life cycle, including at least one year of supervisory experience.

CERTIFICATES AND LICENSES REQUIRED:
None.

PREFERRED QUALIFICATIONS:
  • Extensive knowledge and experience leading teams and administering procurement and logistics functionality in enterprise resource planning systems, with an emphasis on SAP Procurement/Logistics utilizing SRM and ECC modules to include a good understanding of the integration points between procurement and financials.
  • Considerable knowledge and understanding of policies, procedures, and requirements related to procurement (shopping cart/purchase order/receipt), marketplace/catalog management, vendor/bidder relationship management, solicitation/bid/contract management, organization structure/workflow, materials management, and integration with financials.
  • Knowledge and experience with procurement reporting and analytics.
  • Functional and technical industry experience of at least 5 years in these areas is required.
  • Experience with leading teams and administering procurement and logistical processes and procedures in procurement/financial systems other than SAP may be considered.
  • Understanding both technical and business components and coordination of multi-agency initiatives.
  • Ability to establish and maintain effective relationships with stakeholders and end users.
  • Various knowledge and experience of policies, procedures and requirements related to procurement, public sector procurement and/or information technology as it relates to the functional system administration of SAP.
  • Leadership abilities in functional system administration and business process support and redesign.
  • Must have the ability to communicate clearly, effectively and concisely, orally and in writing.
  • Ability to attend meetings and make presentations.
  • Proficiency using Microsoft Outlook, Word, Excel, and PowerPoint computer software.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position must satisfactorily complete a criminal background check and a credit check.

All newly hired employees are required to be fully vaccinated as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or religious reasons will still be subject to the weekly testing requirement. Otherwise, vaccinated employees will complete the attestation online in the first day of employment.

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature, however, employee must be sufficiently mobile to attend meetings and make presentations. Employee may be required to lift and carry up to 15 lbs. Incumbent must be able to operate keyboard driven equipment. Visual acuity is required to read data on a computer monitor and in printed format. Must have the ability to communicate clearly and concisely, orally and in writing. All duties performed with or without reasonable accommodation.

SELECTION PROCEDURE:
Panel interview, may include practical exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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