Operational Administrative Assistant (administrative Assistant I)

Location
Fairfax, Virginia
Salary
$30,078.46 - $50,130.29 Annually
Posted
Sep 25, 2021
Closes
Oct 02, 2021
Ref
21-01702
Function
Administrative
Hours
Full Time
Job Announcement

This is a reannouncement. Applicants who wish to revise their original application are encouraged to reapply with a revised application. Otherwise, all applicants who previously applied to job# 21-01702 do not need to reapply to be considered.

Assists with operations and oversight of 10,000 square foot facility, budget management, equipment maintenance; maintains rapport with members and provides exemplary customer service to employees. Develops and continually enhances standard operating procedures and policies and recommends enhancements to improve operational process; maintains records of updated policies, procedures, incidents, and programs. Trains new staff members; develops training guides and manuals. Collaborates with Fitness Director to develop and implement fitness programs, group exercise classes, workshops, and special events for gym members, employees, and retirees.

Note: The assigned functional areas of the position are general administrative support, sports and physical education, fitness and wellness, recreation, and business administration.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

General Financial Duties

Fiscal Administration
Maintains files;
Distributes reports;
Performs simple data entry into internal agency system.

Accounting
Posts ledgers;
Prepares routine forms.

Purchasing
Inventories, receives, and shelves routine supplies;
Reviews invoices/packing slips to ensure shipment is correct.
Scheduling & Coordinating for others
Schedules rooms, meetings and/or tours.

Communication
Produces and/or hand distributes simple documents (e.g., flyers).

General Administrative
Performs routine, simple filing and non-critical copying;
Collates documents;
Distributes mail.

Receptionist/Public Contact
Refers calls;
Greets visitors;
Gives standard information in response to phone or in-person inquiries.

Information Systems/Software
Performs simple data entry into single screen.

Personnel
Files non-critical records;
Photocopies non-critical items.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge
Job knowledge is obtained on the job.

Information Abilities
Process simple data.

Interpersonal Abilities
Establish and maintain effective working relationships with both external and internal contacts.
Basic keyboarding skills may be required for some positions.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation.

CERTIFICATES AND LICENSES REQUIRED:
  • CPR
  • AED
  • First Aid

PREFERRED QUALIFICATIONS:
  • Nationally recognized Group Fitness or Personal Training certification (such as ACSM, ACE or AFAA) or related fitness certification;
  • At least two years of experience in fitness center operations;
  • At least one year of experience in event planning, implementation, or coordination;
  • At least six months of experience in fitness equipment maintenance;
  • Proficient in Microsoft Office Suite applications (Word, Excel, Outlook and PowerPoint).

NECESSARY SPECIAL REQUIREMENTS:
  • The appointee to the position must satisfactorily complete a criminal background check.
  • All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs will still be subject to the weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

PHYSICAL REQUIREMENTS:
Job is generally sedentary with occasional on-site visits to other county locations for hosting programs. Visual acuity is required to read data on computer monitors. May be required to lift up to 60 pounds. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

Similar jobs