Division Director, Payroll (hr Analyst Iv)

Expiring today

Location
Fairfax, Virginia
Salary
$81,571.98 - $135,952.96 Annually
Posted
Sep 25, 2021
Closes
Oct 16, 2021
Ref
21-02030
Hours
Full Time
Job Announcement

Provides oversight, management, and strategic direction for the Payroll Division. Ensures accurate and timely payroll administration for a workforce of 15,000 plus employees. Ensures compliance with all applicable Federal and State wage and hour laws. Provides oversight of biweekly, monthly, quarterly and annual tax filings. Provides leadership to a self-directed and highly functional diverse staff of professional, paraprofessional and administrative employees; Oversees the centralized process of various payroll programs to ensure accurate issuance of direct deposits to bank accounts; Maintains internal controls by creating and revising policies and procedures for all centralized processes; Advises senior staff and other department representatives regarding payroll items.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Manages a Business Area (such as Benefits, Payroll, Compensation, Classification, EEO, Employee Relations, Employment)
  • Responsible for major business area such as a division or program;
  • Develops vision, goals, objectives and performance measures;
  • Plans and evaluates operations, programs and staff;
  • Oversees budget, internal controls and fiscal operations;
  • Oversees technology operations related to business area;
  • Develops policy and coordinates policy with senior management team;
  • Responsible for customer service;
  • Conceptualizes and plans new or improved programs for business area, collaborates with senior management team on interdisciplinary programs.
  • Responsible for communication and information dissemination regarding operations, programs, policies and procedures;
  • Interprets legislation, regulations and case law that effect business area, develops compliance strategies, proposes new legislation or changes to existing legislation.

Senior Management Team
  • Collaborates with others inside and outside the organization to develop and implement HR policies and programs that support business areas countywide;
  • Develops and facilitates interdisciplinary teams and teamwork;
  • Represents the county on policy-making committees, teams and task forces;
  • Manages department in director's absence.

Provides Consultant Services
  • Creates, plans, facilitates, and evaluates strategic change initiatives;
  • Develops conceptual solutions to complex problems and issues with countywide implications;
  • Acts pro-actively to improve business processes within the organization;
  • Serves as subject matter expert for internal and external clients;
  • Serves as project manager for new systems and programs in various areas. For example: employee compensation and benefits; organizational and workforce development; business process engineering; automated systems.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

  • Knowledge of management principles and practices;
  • Knowledge of organizational development;
  • Knowledge of consulting principles and practices;
  • Knowledge of local government issues, operations and responsibilities;
  • Knowledge of human resources issues, operations and responsibilities;
  • Knowledge of information technology;
  • Knowledge of financial, budget and internal control principles;
  • Knowledge of methods of planning and evaluation.
  • Ability to formulate the long term view and direction (vision) for a business area, program or project in the organization;
  • Ability to create strategies and plans for achieving that vision;
  • Ability to analyze complex issues, processes and operations and develop solutions;
  • Ability to manage the staff and operations of a business area, program or project;
  • Ability to manage staff and operations using performance measurements;
  • Ability to manage change;
  • Ability to communicate effectively with individuals and groups in a diverse workforce and community;
  • Ability to develop and maintain effective working relationships with subordinates, coworkers, senior managers, elected officials, members of boards, authorities and commissions, citizens, and representatives from other organizations;
  • Ability to work as a team member or leader and develop teamwork in others;
  • Highly developed skills in creative thinking;
  • Highly developed skills in leadership;
  • Highly developed skills in problem solving;
  • Highly developed skills in oral and written communication;
  • Highly developed skills in interpersonal relationships;
  • Highly developed skills in collaboration;
  • Highly developed skills in decision making.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from a four-year college or university and five years of HR experience, including experience as a senior consultant, program/project manager, or operations supervisor. A master's degree may be substituted for one year of the required experience.

CERTIFICATES AND LICENSES REQUIRED:
Not applicable.




PREFERRED QUALIFICATIONS:
  • Ten or more years of experience in Human Resources and Payroll;
  • Extensive knowledge of payroll methods and practices and complex pay calculations;
  • Extensive knowledge of Federal and State wage and hour laws;
  • Comprehensive knowledge of public sector personnel and payroll administration;
  • Strong interpersonal and communication skills and the ability to work effectively with a wide variety of constituencies in a diverse community;
  • Excellent written and verbal skills and organizational excellence;
  • Ability to make recommendations to effectively resolve problems or issues;
  • Strong customer service philosophy;
  • Strong analytical and problem solving skills;
  • Proficiency in Microsoft Office Suite applications to include Outlook, Word, Excel and PowerPoint;
  • Experience with the Human Capital and/or Financial module of any Enterprise Resource Planning (ERP) application;
  • Ability to build and lead effective teams;
  • Possession of professional Human Resources certification(s), a plus.


PHYSICAL REQUIREMENTS:
Work is sedentary, performed in a standard office environment. All duties performed with or without reasonable accommodations.




NECESSARY SPECIAL REQUIREMENTS:
  • All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs will still be subject to the weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.
  • This position is classified as "essential personnel". The appointee is required to report to work during times of inclement weather or other emergencies.
  • The appointee to the position must satisfactorily complete a criminal background check and credit check.


SELECTION PROCEDURE:

Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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