Administrative Assistant Iii

Location
Fairfax, Virginia
Salary
$39,663.31 - $66,105.10 Annually
Posted
Sep 25, 2021
Closes
Oct 02, 2021
Ref
21-02001
Function
Administrative
Hours
Full Time
Job Announcement

Updates property characteristics on residential and commercial real estate records for new construction and breakdowns. Enters supplemental assessments, processes annual commercial surveys and letters of authorization. Prepares work and completes data entry on residential and commercial real estate records for tax relief, exemptions, property appeals, rezonings and assessment changes. Processes exonerations and refunds resulting from assessment changes. Creates documents for exonerations and prior year supplemental bills. Verifies completed work for accuracy, maintains the inbox for property records cards and filing. Reads deeds as provided by Fairfax County Circuit Court Land Records. Updates real estate records with changes in ownership using preprinted abstracts or appraisal cards. Establishes new parcels from breakdown of acreage, reviews plats and maps and compares with deed for accuracy. Prepares composites to establish new subdivision lots. Reads will books and list of heirs as provided by Fairfax County Land Records. Updates mailing address change requests through computer via email, interoffice or mail and flags records for name deletion from interne. Researches public inquiries regarding ownership, acreage discrepancies, requests for previous assessments and tax records via email, interoffice or mail. Provides back-up to department phone staff during peak times of the year including answering inquiries on assessments and payments of vehicle and business personal property and real estate taxes. Staffs real estate counter answering citizen questions on a rotational basis. Will be cross-trained to provide assistance within the Records Management Branch. Other duties as assigned.

Note: The assigned functional areas of the position are general office administration, data entry, and customer service.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
None.

PREFERRED QUALIFICATIONS:
Knowledge of Microsoft Office Suite, specifically Word and Excel and experience in iasWorld. Excellent communication skills, data entry accuracy and customer service experience. Experience handling telephone calls and working with numbers.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.

All newly hired employees are required to be fully vaccinated as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or religious reasons will still be subject to the weekly testing requirement. Otherwise, vaccinated employees will complete the attestation online in the first day of employment.

PHYSICAL REQUIREMENTS:
Work requires occasional bending, reaching, some walking, standing and lifting of boxes not more than 20 pounds with or without reasonable accommodations. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include practicalexercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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