Fiscal Analyst

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter square miles in the city have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Fiscal Analyst position.

An Overview

The Fiscal Analyst Work under minimal supervision to carry out most assignments. Responsible for the execution of the approved budget for Alexandria Department of Community & Human Services. Assist the Centers in developing budgets and monitor expenditures and revenues. Perform analytical work involving managing, explaining the budget, and provide support to programs. Mange various Federal and State grants and develop local procedures and policy for program matters.

What You Should Bring

The ideal candidate should have thorough knowledge of the principles and practices of public administration; good knowledge of the modern principles and practices of public budgeting, government accounting, report research findings, and grant administration; good knowledge of municipal government operations; good knowledge of financial management; ability to establish and maintain effective working relationships with division and central agency officials, co-workers, and with the public; ability to communicate clearly and effectively, both orally and in writing; ability to analyze, interpret, and report research findings; ability to supervise the work of others; and the ability to perform the tasks of the position independently and to make decisions, especially in the absence of the supervisor.

Example of Duties:

• Responsible for the execution of approved budget and program controls. Assist the Centers in developing budgets and monitor expenditures and revenues.
• Reviews, analyzes, and consolidates budget estimates of assigned program ensuring budget materials are accurate and consistent, examining the significant impact of policy changes on new or revised program requirements and funding decisions.
• Plans and participates in budget preparation and budget revisions including budget submissions. Monitors and evaluates fiscal condition of operating programs ensuring expenditures are spent within the fiscal year. Approving payment vouchers, wire transfer, purchase requisitions, deposits and warrants for payment of goods and services.
• Conducts budgetary and financial analyses of the actual budget to determine variances, analyze complex budget and financial issues, make recommendations and provide solutions to budget issues such as reductions, increases, and alternate methods for meeting budget goals. Conduct meetings with Program Managers and Division Directors to provide expert guidance on complex budget activities, variances, and availability of funds.
• Develops quarterly (or periodic) projections, process journal voucher for expenditures and revenue transfer, prepare the budget section for grant applications, administers grants to ensure allocated funds are not over expended, prepares and submit financial reports to grantors. Approve all expenditures requests to be charged against the grant or contract account in accordance with legislation, policies and program delivery; Assist with contract negotiations.
• Manages and performs regular analysis and reconciliation for organizational cost accounts. Prepares external and internal monthly/quarterly financial reports, tracks and monitors reimbursement request. Ensure that proper internal accounting procedures and financial reports are following GAAFR. (Government Accounting, Auditing and Financial Reporting). Develop and implements policies/procedures for Finance unit to ensure compliance with Federal, State, and City regulations.
• Conducts State and City annual year end closeout for special revenue accounts and serve as one of the liaisons for auditing of programs. Monitor the supervision of staff workflow to ensure proper financial reporting, processing of accounts payables & accounts receivable, proper accounting procedures and internal controls are being followed.
• Research and analyze accounting reports/records and review transactions posted to the accounting system. Responsible for VDSS, ARPA and LASER management, reporting and reconciliation. Review and approve payroll (Kronos) for support staff members. Coordinate with Procurement on the development of requests for proposals (RFPs) and purchase requisitions. Setup and analyzes the spending of encumbrances. Request new organizational cost accounts for new grants.
• Performs other duties as assigned.

About the Department

The Center of Operations comprises Finance, Information Technology, Facilities, Human Resources and Contracts. Like the larger Department, the Department of Community and Human Services (DCHS) of which we are part, we are ethical stewards of the resources entrusted to us and are accountable for our actions. We communicate consistently, honestly and openly and demonstrate integrity in all aspects of our work.

Minimum & Additional Requirements

Four Year College Degree; four years of experience in positions involving public administration, public financial planning, public budgeting, government accounting, electronic data processing, procurement contracting and personnel management; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred Qualifications

At least three years of experience in accounting or finance; College Degree in Accounting, Public or Business Administration; Six years of experience in local government or corporate financial operations.

Notes

This position requires thesuccessful completion of pre-employment background checks including but notlimited to: FBI/Federal Records Check; VA State Child Abuse/Neglect Registry; Medicare/MedicaidFraud Database; education/certifications; and driver’s license.

Schedule: Monday through Friday, 9:00AM - 5:00PM