Associate Administrator for Emergency Operations

Washington, D.C
Sep 23, 2021
Oct 01, 2021
Full Time


The National Nuclear Security Administration (NNSA) - building careers while securing the future through engineering, science, and national security in an environment where your contributions make a difference.
The Office of Emergency Operations (NA-40) will administer and direct the implementation and integration of emergency management programs across the Department.

Learn more about this agency


The incumbent is expected to provide executive level leadership and direction for an NNSA program office with major national security responsibilities, including (a) serving as DOE's primary point of contact on all emergency management activities, developing and issuing all policy; procedures, and guidance and overseeing Implementation of DOE's all-hazards Emergency Management Enterprise, (b) establishing a strategic framework and annual budget proposal that conforms with Presidential direction, the DOE and NNSA Strategic Plans and Administrator's guidance, (c) supervising the federal and contractor workforce assigned to Office of Emergency Operations (NA-40); (d) represents the Emergency Management Enterprise in interactions with the congress, other Executive Branch agencies, the public, and foreign governments; and (e) assuring effective and efficient execution of the Office's mission.

Oversees the work of the Deputy Associate Administrator for Emergency Operations as well as selected front office staff. Leads and oversee overall strategic efforts, in close coordination with the Deputy Associate Administrators who provides direct supervision of the four office directors and the offices within NA-40.

Leads the development and issuance of all DOE and NNSA Emergency Management policies and plans. Coordinates policy formulation and responsible for the implementation of DOE's Emergency Management System for DOE and NNSA sites, facilities, and other offices with crosscutting mission responsibilities.

Assures appropriate planning and coordination with associated DOE and NNSA offices and functions, including (a) NNSA's Defense Programs, Defense Nuclear Nonproliferation, Nuclear Incident Response and Defense Nuclear Security; (b) DOE's Office of Intelligence and Counterintelligence, among other DOE offices; and (c) relevant Site Office Managers, with NNSA counterterrorism, counterproliferation, emergency operations and response, science and technical programs and field assets.

As a member of the NNSA Management Council, supports the Administrator and Principal Deputy Administrator in the development of plans and policies for the agency as a whole and in overseeing the NNSA National laboratories and other contractor-operated facilities, undertaking specific assignments as required.

Travel Required

Occasional travel - Occasional travel - Domestic and overseas travel may be required.

Supervisory status

Promotion Potential


Conditions of Employment

CONDITIONS OF EMPLOYMENT FOR THIS VACANCY: This is a career position in the SES. Unless the selectee is already a member of the SES with career status or has successfully completed an SES Candidate Development Program certified by OPM, executive qualifications must be approved by OPM before the appointment can be effected. If you are selected, you will be responsible for working with a DOE Executive Consultant to finalize your ECQ narrative for OPM submission.

HOMELAND SECURITY PRESIDENTIAL DIRECTIVE (HSPD-12): A selectee's appointment is contingent upon compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity. May be required to pass a pre-employment drug test, random testing after appointment.

PUBLIC FINANCIAL DISCLOSURE REPORT (OGE 278): If you are selected for this position, will be required to file this report prior to entry on duty in accordance with the Ethics of Government Act of 1978.

PROBATIONARY PERIOD: An individual's initial SES career appointment becomes final only after the individual successfully completes a one-year probationary period.

MOBILITY: A mobility agreement may be required based on mission needs.

E-VERIFY: New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit .

SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for Selective Service.

OF-306: You may be required to complete an OF-306, "Declaration for Federal Employment" form used to (a) determine your suitability for Federal Employment and/or (b) in conducting an investigation to determine your suitability or ability to hold a security clearance.



To meet the minimum qualifications for this position, candidates must possess specialized experience at a senior level which demonstrates the ability to perform the duties described above; including progressively responsible supervisory or managerial experience demonstrating the ability to manage people and resources.

Candidates must fully address all Executive Core Qualifications (ECQs) and Mandatory Technical Qualifications (MTQs) in order to receive consideration. Your responses must demonstrate possession of these qualifications; typically acquired through education, experience, or training, and reflect progressive development and achievement in managing a comprehensive program and/or organization. Please provide examples that are clear, concise, and emphasize your level of responsibility, the scope and complexity of programs managed, program accomplishments, policy initiatives undertaken, and level of contacts. Do not enter "Refer to Resume" to explain your answer. Applications directing the reviewer to search within the application or to see resume are considered incomplete and will not receive further consideration. All qualified candidates will be evaluated on the relevance of their experience, education, training, self-development, honors, awards, and outside activities.

Applicants currently serving under a career Senior Executive Service (SES) appointment; eligible for reinstatement into the SES; or have successfully completed an SES Candidate Development Program (CDP) approved by OPM are not required to address the ECQs; but MUST address all MTQs. Failure by a non-Senior Executive Service member to upload a narrative statement addressing each of the ECQs and MTQs will result in loss of consideration.

Executive Core Qualifications (ECQs): A supplemental narrative must be uploaded and attached to your application addressing each ECQ listed below. The ECQs were designed to assess executive experience and potential, not technical expertise. They measure whether an individual has the broad executive skills needed to succeed in a variety of SES positions. All applicants must submit a written narrative to address the ECQs. Your narrative must address each ECQ separately and should contain one or two examples per ECQ describing your experiences and accomplishments/results. The narrative should be clear, concise, and emphasize your level of responsibility, scope and complexity of programs managed, program accomplishments, policy initiatives undertaken and the results of your actions. Applicants should not enter "Refer to Resume" to describe your experiences. Applications directing the reviewer to search within the application or to see the resume are considered incomplete and may not receive further consideration. The narrative must not exceed 10 pages.
There are five ECQs:

ECQ 1: LEADING CHANGE: Ability to bring about strategic change, both within and outside the organization, to meet organizational goals and establish an organizational vision and to implement it in a continuously changing environment.

ECQ 2: LEADING PEOPLE: Ability to lead people toward meeting the organization's vision, mission, and goals and provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

ECQ 3: RESULTS DRIVEN: Ability to meet organizational goals and customer expectations, and make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

ECQ 4: BUSINESS ACUMEN: Ability to manage human, financial, and information resources strategically.

ECQ 5: BUILDING COALITIONS: Ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. The Office of Personnel Management (OPM) is required by law to review the executive core qualifications of each new career appointee to the Senior Executive Service (SES) prior to appointment.

Failure to submit a narrative statement addressing each of the ECQs may cause your application to be deemed incomplete and not be considered.

For additional information on ECQs, please review the detailed information provided by OPM at the following link: .

A sample 5-page executive level resume and ECQ narratives can be viewed at this link

Mandatory Technical Qualifications (MTQs): A supplemental narrative must be uploaded and attached to your application addressing each MTQ listed below. No more than one (1) page per MTQ is allowed; additional informational information will not be considered. MTQs must provide specific examples that address relevant experience and accomplishments. Applicants must reflect superior technical qualifications demonstrated through leadership and management in the following MTQs:

MTQ 1: Demonstrated knowledge and experience in directing national security preparedness, training, and readiness assurance initiatives. Leadership in planning field operations, readiness evaluations, emergency management exercise development and executing, and implementation of corrective actions.
MTQ 2: Demonstrated experience in the day-to day leadership of a complex operational organization with requirements to report to multiple customers on time sensitive issues. Leadership in this context includes expert knowledge of programs and budget formulation and execution supporting the goals and objectives of a large program office.
MTQ 3: Demonstrated experience and ability directing national security and emergency management teams, unified command operations and continuity of government initiatives; including the ability to communicate complex and time sensitive emergency management and preparedness issues to the Department and Agency principals, key White House staff; State, local, tribal, and private sector leaders of the day-to-day and emergency activities.
MTQ 4: Demonstrated experience developing and implementing emergency management policy and practices working with a diverse set of decision makers who possess a broad a range of backgrounds, disciplines, and perspectives.

Failure to submit a narrative statement addressing each of the MTQs may cause your application to be deemed incomplete and not be considered.


There is no education requirement for this position and education cannot be substituted for experience.

Additional information

  • EEO/Diversity Policy and Privacy Act Selection for this position will be based solely on merit, fitness, and qualifications without regard to race, sex, color, religion, age, marital status, national origin, non-disqualifying handicap conditions, sexual orientation, parental status, or any other non-merit factors. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. The application contains information subject to the Privacy Act (PL 93-579, 5 USC 552a), and is used to determine qualifications for employment as authorized under 5 USC Sections 3302 and 3361.
  • Veteran's preference does not apply to the Senior Executive Service (SES).
  • For general information on government-wide Telework polices visit:

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be rated and ranked using only the information submitted for consideration.

Applicants who do not demonstrate sufficient possession of the Executive Core Qualifications (ECQs) AND demonstrated specialized experience, training, and/or education in support of the Mandatory Technical Qualifications (MTQs) by uploading the narratives, will be determined ineligible for further consideration. The narrative must demonstrate the necessary level of skills, specialized knowledge, and technical competence that would indicate success at this level and must include clear and concise examples that emphasize the applicant's level of responsibilities, scope, and complexity. Based on the Panel's evaluation, applicants who were determined best qualified will be referred to the hiring manager for further consideration. Once a candidate has been identified for selection, the Executive Resources Board will make final approval, and in competitive cases, the Office of Personnel Management (OPM), Qualifications Review Board (QRB), will certify qualifications. This process can take up to 90 working days .

Please refer to the reference guide indicated in the Qualifications section to ensure the proper procedures for submission are followed. For detailed guidance on ECQs, applicants are strongly encouraged to review the Office of Personnel Management's Guide to Executive Qualifications at SES RECRUITMENT/ECQ .

Background checks and security clearance

Security clearance
Q Access Authorization

Drug test required

Position sensitivity and risk
Critical-Sensitive (CS)/High Risk

Trust determination process
National security

Required Documents

Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.

You must submit:

1. A resume supporting your specialized experience and responses to the online questionnaire. Ensure that you address the ECQs and MTQs, uploaded as supplemental narrative documentation.
  • Your resume should list all relevant work experience (paid and unpaid); you must list the full name and address of each employer.
  • For all types of work experience, you should indicate the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
  • For paid work experience, please indicate your starting salary for each position and the highest salary you earned (if different).
  • Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
  • For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
Most DOE offices will allow you to submit a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). However, some offices may require one specific format. You will be notified at the time you click 'Apply Online' which type of resume is acceptable. It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.

2. ECQ Narrative (no more than 10 pages, 2 pages per ECQ, 12 pt font, 1 inch margins)

3. MTQ Narrative (no more than 1 page per MTQ, 10 pt font)

4. Current or former career SES members must provide your SES appointment SF-50 (Notification of Personnel Action), and an SF-50 showing current career SES status or career SES reinstatement eligibility.

5. Applicants who have successfully completed an OPM approved SES Candidate Development Program must submit a copy of their certification.

6. Current or former Federal Civilian employees must submit a copy of your most recent SF-50 (non-award) documenting the following: 1) Full position title; 2) appointment type; 3) occupational series; 4) pay plan, grade, and step; 5) tenure code; 6) service computation date (SCD).
    Note: If you are a current DOE/NNSA federal employee, you do not need to submit an SF-50. This note does not apply to FERC and BPA employees.
7. If this position has a positive education requirement, you must submit a copy of your transcript or separate course listing showing the college name, course title, department, hours earned (quarter or semester), and grade. If you have completed any part of your education outside of the US, you must submit the evaluation of your foreign education that has been prepared by an accredited organization. HOW TO SUBMIT ALL SUPPLEMENTAL DOCUMENTS: The documentation identified above must be attached to your application using one of the following actions: 1). "Upload" to upload documents directly from your computer 2). "USAJOBS" to upload documents stored in your "USAJOBS" accounts. Please review and follow the instructions listed to successfully submit your documents.

If you are selected for this position, you may be asked to provide additional documentation to verify your responses.

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