Human Resources Assistant (OA)

Gaithersburg, Maryland
Sep 23, 2021
Sep 25, 2021
Human Resources
Full Time


NIST works with industry and science to advance innovation and improve quality of life. We're looking for a Human Resources Assistant (OA) to join our team!

This announcement will close at 11:59 p.m. Eastern Time on 09/24/2021.
Learn more about this agency


The incumbent will be responsible for the following:
- Provide administrative support for the Compensation, Recognition and Effectiveness Division (CRED), including timekeeper responsibilities.
- Provide program assistance to CRED functions, such as Onboarding, Employee Development and/or Leadership
- Set up onsite and virtual classes and seminars, providing assistance as needed to course instructors and sponsors.
- Assist in creating classes in the Commerce Learning Center (CLC); maintain and update class information as needed. Assist employees with enrolling and canceling classes in CLC.
- Create and update training classes on the NIST Calendar and the OHRM training calendar and catalog
- Process Requests for Training (Authorization, Agreement and Certification of Training, SF182).
- Assist with various databases, managing and inputting data.
- Establish and maintain office filing system.
- Prepare/review documents, reports and correspondence for compliance and accuracy.
- Interface with visitors and respond to inquiries.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • U.S. citizenship
  • Males born after 12-31-59 must be registered for Selective Service
  • Suitable for Federal employment


ZS-III: Applicants must have one year (52 weeks) of specialized experience equivalent to the GS-4 (ZS-II for NIST) level. Specialized experience is defined as experience providing administrative and clerical support to a supervisor, reviewing and/or editing correspondence, assisting customers, and at least one of the following: assisting in coordinating training or other equivalent program, supporting onboarding employee programs, or data entry into automated systems.
4 years of education above high school
A combination of experience and education

ZS-IV: Applicants must have one year (52 weeks) of specialized experience equivalent to the GS-6 (ZS-III for NIST) level. Specialized experience is defined as experience providing administrative and clerical support to a supervisor and their team, reviewing and/or editing correspondence, assisting customers, and at least two of the following: assisting in coordinating training or other equivalent program, supporting onboarding employee programs, acting as a timekeeper, establishing and maintaining an office filing system, or data entry into automated systems.

Experience refers to paid and unpaid experience, including volunteer work done. We will credit all qualifying volunteer experience in your application.

The qualification requirements in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook .

Applicant Reconsideration


This position allows applicants to qualify with education. Transcripts must be submitted to validate that the education requirement has been met. Unofficial transcripts will be accepted in the application package. However, an official copy will be required prior to a final offer of employment.

Education completed outside of the U.S. must be evaluated by an accredited organization to ensure that it is comparable to education received in accredited institutions in the U.S. Click here to view a listing of accredited organizations from the Department of Education's website. A copy of the foreign education evaluation (containing the results with a course by course listing) is required with your application.

Additional information

The physical worksite for this position is located in Gaithersburg, Maryland. However, the Office of Human Resources Management is currently under a mandatory telework posture due to the COVID-19 pandemic; therefore, this position is currently under a 100 percent telework schedule. The position's telework schedule will likely change in the future when Office of Human Resources Management moves away from its mandatory telework posture. At that time, the incumbent will be expected to report to the physical work site in accordance with the updated status requirements of their supervisor. The nature and scope of future telework opportunities will be subject to the unit's telework policy, any applicable bargaining unit agreements, and supervisory approval. Payment of relocation expenses, as applicable, will be paid in accordance with this Job Opportunity Announcement. Non-compliance with the supervisor's telework-schedule requirement could result in adverse action, including separation.

This position is covered under NIST's Alternative Personnel Management System (APMS). The APMS is a pay-for-performance system with excellent HR flexibilities to help NIST recruit and retain top talent. Find out more about the APMS here !

A probationary period may be required.

We may share your application package with other selecting officials at NIST with opportunities like this one. Additional selections may be made through this vacancy.

NIST strives to build a flexible and encouraging work environment to bring out the best in our employees. To help our employees balance responsibilities at home and at work, NIST offers a variety of work-life flexibilities such as:
  • Telework
  • Flexible work schedules
  • Paid parental leave
  • Paid vacation
  • Sick leave
  • Family-friendly leave
  • Child and elder-care resources
  • On-site childcare center
  • Lactation spaces
  • Wellness programs
  • Fitness center
  • Employee assistance programs

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume, optional cover letter and supporting documents to assess your qualifications for this position. If the minimum qualifications are met, we will compare this information to the responses on the occupational questionnaire (i.e. True/False, Yes/No, Multiple Choice questions). The application must support the responses to the questionnaire, or we may lower the score. To preview the questionnaire, click here:

Applications will be assessed on the following competencies:
  • Attention to Detail
  • Clerical
  • Customer Service

Resume Guidance
Evaluation Process
CTAP/ICTAP Eligibility

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process

Required Documents

The documents required vary based on how you're applying (i.e., as a veteran or disabled veteran, current or former Federal employee, etc.). Please review the Required Documents for this position to find out if there are any documents required with your application .

Failure to submit required documents, based upon how you apply, may result in loss of consideration due to an incomplete application package.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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