Duties

Summary

The Program Analyst (Acquisition) position resides in the Defender Services Office (DSO), Administrative Operations Staff and plays an essential role in the ability to fulfill our mission. DSO administers the federally appointed counsel program consisting of federal public defender and community defender organizations and private panel attorneys. The Defender Services program operates pursuant to the Criminal Justice Act (CJA), 18 U.S.C. § 3006A.
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Responsibilities

The incumbent provides acquisition consultation to DSO managers, contracting officer representatives (CORs), technical, and financial staff and others on acquisition strategy and contract management. These activities involve market research, production, review of specialized documents in support of acquisitions, and evaluation of cost and pricing strategies. The ideal candidate will have a proven track record for producing detailed and accurate work, an impeccable professional reputation, and experience working collaboratively with managers, senior-level staff, and colleagues in a complex and multi-faceted environment. The incumbent will need to communicate with diplomacy and possess excellent judgment, and strong interpersonal, organizational, and analytical skills. This position requires the ability to work independently with minimal supervision as well as work on a team with highly engaged internal and external stakeholders.

The duties of the position may include, but are not limited to:

Serving as the DSO subject matter expert on acquisition and working closely with agency procurement management and staff, as well as DSO CORs and managers, to resolve acquisition-related problems impeding the accomplishment of projects, program goals and objectives.

Reviewing proposed solicitations for appropriate content, selection of source, acquisition method, and clarity in stating the goal and purpose of the action.

Developing and advocating for our multi-year strategic acquisition plan and developing an annual procurement calendar to ensure all actions are included in the DSO's acquisition plan.

Enhancing and implementing DSO's acquisition policies, procedures, and providing guidance to relevant sections of DSO's internal controls manual.

Managing the COR certification program specifically for DSO CORs, maintaining DSO's Procurement SharePoint site, and regularly updating templates and guidance.

Serving as the small purchase card holder.

Coordinating with DSO CORs to ensure all supporting documentation that must be prepared for an acquisition is complete and accurate, assembling the required package and coordinating supporting documentation for inclusion with the acquisition request, and transmitting the acquisition request package to the contracting office using the judiciary financial management system.

Assisting with complex procurement actions in concert with subject matter experts, conducting cyclical COR file reviews, and partnering with DSO and procurement management staff to significantly reduce or eliminate barriers to contracts being issued.

Designing, leading and/or facilitating contract management training for DSO staff and serving as faculty for DSO-hosted conferences and participating in virtual meetings specifically geared towards defender staff.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
00

Requirements

Conditions of Employment

CONDITIONS OF EMPLOYMENT:

All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the Administrative Office of the US Courts. In instances where non-citizens are considered for hire into temporary or any other position with non-competitive status or when it is confirmed by the AO's Human Resources Office that there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at http://ww.usajobs.gov/Help/working-in-government/non-citizens . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .

All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.

All new AO employees must identify a financial institution for direct deposit of pay before appointment.

You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.

If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experience reviewing proposed solicitations for appropriate content, selection of source and acquisition method; working with appropriate subject matter experts to ensure acquisition policies and procedures are accurate and updated; and experience working collaboratively with managers, senior-level staff, and colleagues in a complex and multi-faceted environment.

Education

This position does not require education to qualify.

Additional information

The AO is an Equal Opportunity Employer.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

For this job announcement the following documents and/or information are required:

• Resume - Any written format you choose to describe your job-related qualifications.
• Citizenship - Include country of citizenship on resume.
• Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.
• Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.