Contract Specialist

Location
Washington, District Of Columbia
Posted
Sep 22, 2021
Closes
Oct 27, 2021
Ref
17927
Function
Administrative
Hours
Full Time
Summary

The USAID Contract Specialist in the Management Bureau/Office of Acquisition and Assistance (M/OAA) is responsible for all pre-award and post-award functions involving highly complex negotiated procurements of significant importance to the Agency. Requirements of the contracts, grants, cooperative agreements, inter-agency agreements are typically highly specialized and involve complex systems or sensitive international programs.

Responsibilities

At this (intermediate) level, the incumbent performs assignments with appropriate guidance. Completed tasks reflect a clear understanding of applicable principles and policies. Work products demonstrate more in-depth analysis and are achieved with a higher level of independence.

Additionally, the incumbent will:
  • Lead new awards from solicitation through completion.
  • Participate as an active team member for a competitive RFP or for a competitive RFA.
  • Conduct relevant research and analysis to correctly apply regulations and policies and in turn produce a high-quality defensible work product.

Analyze sources for the items and services procured - 30%
  • Analyze generally available sources for the products or services to be procured, although searching of the market or use of sole source suppliers are sometimes required.
  • Prepare solicitation documents.
  • Conduct detailed analyses of all elements of cost in contractor proposals.
  • Determine the competitive range and prepare defensible justifications when required.
  • Participate in pre-proposal conferences with prospective contractors to arrive at a clear understanding of what is required under the proposed contract.
  • Issue necessary modifications to clarify questions concerning such topics as specification changes, language ambiguities, or clarification of contract clauses or subcontracts.
  • Explore and evaluate established contracting approaches to arrive at an equitable contract arrangement.

Monitor contractor's performance - 20%
  • Independently review contractor performance through correspondence and telephone conversations for completion of applicable contract clauses.
  • Recommend issuing cure or show cause notices when the contractor is not in compliance.
  • Review official contract files to ensure there are no pending administrative actions, the contract is complete in every aspect, and ready to close.
  • Obtain approval of all closeout documentation.
  • Respond to protests by researching and developing necessary analysis, documentation, and history.
  • Works with the GC in preparing the Agency's position.

Policy Research, Analysis, and Interpretation - 20%
  • Conduct policy or program studies following established methods, procedures, and guidelines and make recommendations for approval.
  • Analyze and identify procurement issues and policies and their impact on local procedures.
  • Participate in the development of local acquisition policy and guidance materials for contracting personnel.
  • Assist in developing and submitting various reports, like small business goals and workload status, etc.

Procurement program planning work - 10%
  • Assist in the development of objectives for the program in terms of competition and price range and construct the contractual or assistance vehicle, including the use of pricing arrangements, subcontracting policy, set-aside polices, and similar considerations.
  • Maintain and monitor current acquisition plans, appropriate milestone charts, and related schedules and keep M/OAA management informed of anticipated workload demands.
  • Provide advice to project personnel on effective implementation and time frames required.
  • Serve on the project review committee.
  • Advise program officials of the procurement instruments to be used and assist in the preparation of statements of work.
  • Provide training to new project/technical staff on USAID regulations and FAR requirements.

Negotiate procurement of products and services using a variety of contract types - 10%
  • Utilize various contract methods and types with nonstandard terms and conditions, like price re-determination, urgent delivery requirements, security classification requirements, extensive special provisions, or cost and performance incentive provisions are compliant.
  • Assist in planning the negotiation strategy, coordinate the strategy with the negotiation team, and lead the negotiations which are conducted with contractors/grantees to develop the contract/grant prices and terms.
  • Assist in the preparation of the agreements.

Contract compliance review - 10%
  • Conduct staff compliance review of a wide range of contracting actions.
  • Advise technical office counterparts and contractors on their administration responsibilities contained in the contract.
  • Terminate contracts for the convenience of the government or default by the contractor.
  • Assist in the preparation of all documentation necessary to support and defend termination decisions.
  • Negotiate termination claims.
  • Work with the GC in preparing the Agency's position and Contracting Officer reports to support the government's defense on protests to the GAO.

Other duties as assigned

Qualifications
  • Bachelor's degree is required
  • Background check and obtain a USAID facilities access is required

Knowledge, Skills and Abilities
  • Thorough knowledge of contracting principles, laws, statutes, Executive Orders, regulations, and procedures applicable to pre-award and/or post-award actions sufficient to procure and/or administer contracts for a variety of specialized equipment, services, and/or construction or to conduct studies of problem areas and develop standard methods and operating procedures.
  • Required to adhere to Chenega Corporation mandate that all employees must be fully vaccinated to COVID-19 by December 8, 2021.

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