Technical Specialist (Intermediate)

Washington, DC
Sep 16, 2021
Sep 22, 2021
Accountant, IT
Full Time
DescriptionBackgroundThe Office of the Deputy Commandant for Operations, Budget Execution Division (DCO-832/831) oversees and is responsible for all facets of budget execution across several appropriations inclusive of User Fees, Operation Expense (OE), Alteration of Bridges (AB), Acquisition, Construction and Improvement (AC), Boating Safety Trust Fund (SB), and various funding through seller agency IAA. DCO-832 is also an integral member of the team developing policy and procedures on reimbursable buy/sell transactions for the USCG, the Department of Homeland Security (DHS), and its components. The Technical Specialist (Intermediate) will support a broad range of life-cycle change management efforts within the User Fee and Inter/Intra Agency Agreement (IAA) arena by assisting the USCG in implementing and integrating government-wide IAA standardization policy and procedures including user fee reimbursable programs that follow modified IAA policy and procedures.Job DutiesDuties will include:Support the facilitation of DCO IAA complete IAA life-cycle strategic business analyses, planning, business process and procedures, implementation, and evaluation required to keep DCO in alignment with modernization efforts.Work with and in the following USCG systems and producing the following reports to facilitate organizational change management: USCG's Financial Procurement Desktop (FPD) System, Core Accounting System/General Ledger, and Reimbursable Personnel Cost (RPC) Open Obligation Validation Application (OOVA)Perform the following life-cycle IAA project activities required to support Task Order Project Manager: Typical life-cycle IAA project activities required includes: review of existing agreements, drafting new IAA's with DCO Program and Ordering Government Agency, coordination and review with USCG legal counsel for IAA legal sufficiency, development of IAA operational cost estimates, preparation, deliver and communication of cost estimates to ordering OGA, correspondence with OGA regarding all financial aspects of the agreement, FPD document development and entries, IAA trend analyses, planning, IAA financial system tracking, reconciliation between CAS and FPD ledgers, IAA business process and productivity improvement; reconciliation and coordination with FINCEN Accounts Payables/Receivables staffs and OGA Program Manager and Accounts Payables/Receivable staff. Review and reconciliation of Interagency Reimbursable Working Agreement (IRWA), generate IRWA receiving reports, closeout of prior year IRWA.Support the DCO management of user fees through use of the above mentioned systems and reports. Technical Specialist (Intermediate) will be responsible for: review and analysis of documentation provided by vessel inspectors and the USCG FINCEN to ensure consistency with existing and evolving Treasury, GSA, DOD, USCG and other appropriation, travel, collections, cash management and user fee laws, regulations and policy; review documentation and reports for accuracy and report on same to User Fee Program Manager.Review, analyze and follow-up to resolve discrepancies for user fee invoice, collection and other account data using various databases, spreadsheets and forms to: reconcile reimbursable accounts, ensure all billing is accurate, sent to appropriate addresses and correct business or individual, and determine if collections were received and were are properly recorded. Develop data sets for customers and projects in accordance with FINCEN and DCO needs. File invoices and inspector logs in a shared drive following a naming convention. Produce spreadsheets and other reports to track billing information, invoices and collection data and reconciliation. Assist in: developing and maintaining standard operating procedures to manage, track and report on overseas inspection service delivery, billing and collection. Maintain clear and concise records of vessel inspector overseas travel, use financial systems to enter travel data in accordance with policy.Analyze and create reports to meet DHS, GAO, Department of Treasury, and Office of Management and Budget (OMB) requirements for user fees. Review and analyze billing information completed by inspectors and ensuring all post travel documentation for inspector and agency reimbursement are completed. Providing support for inspectors assigned to conduct overseas inspections to meet DHS and various US federal requirements for official travel outside of the continental US Managing Interagency or similar agreements with other government agencies to support overseas travel for inspections and examinations.Minimum Position RequirementsBA/BS degree in finance, accounting, business, or related field2 years' experience in financial management specialty, or 10 years' experience in a related field if no degreePosition does not require a clearance, but candidate may need to access Security Sensitive InformationCommunicate effectively, both in writing and orallyMS Office knowledgeDesired Education and ExperienceUSCG experience preferredSecurity Clearance RequirementDHS SuitabilityPlace of PerformanceUSCG Headquarters, Washington DC

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