Contract Specialist

Virginia Beach, Virginia
Sep 20, 2021
Sep 28, 2021
Full Time


This position is assigned to the Nonappropriated Fund (NAF) Facilities and Construction Contracting Branch (N944); Fleet and Family Readiness Support Services (FFRSS); Commander, Navy Installations Command (CNIC); Virginia Beach, VA.
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In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience.

Assists with ongoing efforts of sustaining the Procurement Management and Assistance Program including: coordinating applicable Statement of Work, specialized shipping/packaging/marking instructions, inspection and acceptance provisions, delivery or performance requirements, contract administration elements, specialized provisions, and instructions for offers and evaluation factors.

Assembles solicitation packages with contract formatted documents consistent with the policies applicable to the methods of contracting (e.g., sealed bid, negotiated, simplified acquisitions) in support of the NAFCON program, repair initiatives, Architectural and Engineering, Professional Services, and regional support.

Provides senior level review of junior contract specialist actions.

Performs Execution of Contract actions within their authority and binds the NAF.

Obtains all appropriate pre-solicitation clearances.

Supports the solicitation process including: advertising through appropriate means, establishing and updating prospective offerors/source lists, receiving and evaluating capability statements from prospective offers/sources, and prequalifying vendors.

Supports the pre-solicitation, pre-performance, and pre-construction phases of acquisitions by leading and/or supporting the meetings on-site and at the installations, and conducting site tours as needed to ensure equity to all prospective offerors or sources.

Supports and/or leads source selection activities of both a formal and informal nature including: spearheading source selection teams and oversight of the proposal evaluation stages, and participates in the selection of the successful offeror including award of the resultant contract and subsequent notification and debriefing of the unsuccessful offerors or bidders.

Conducts post-award contract administration function through contract close-out for those assigned actions including: post-award review of bonds; leading and/or participating in pre-construction meetings; coordinating with the Administrative Contracting Officer (ACO) and or the Contracting Officer Representative (COR) ; providing general and/or specific oversight of contractor, ACO and COR performance; overseeing the payment process; change order control; implementing changes through the reparation and negotiation of necessary contract modification's, supplemental agreements, exercise options, or other contractual actions; subcontracting oversight and performance monitoring; and retention and archieving.

Performs contract administration (e.g., terminations for default or convenience, cure notice and show cause processes, post-performance assessment, warranty administration).

Manages and coordinates a wide range of meetings, conferences, and other forums with Government, commercial, and educational entities to facilitate improvements in the construction contracting acquisition processes.

Develops documents in response to Claims, Protests, Freedom of Information Act, etc. for legal review and KO actions which may include settlement negotiations.

Assists with the construction contracting warrant program including: the contracting officer nomination and selection process, obtaining and providing appropriate training and mentoring for new and/or developing construction contracting officers, and conducting staff assistance visits and Procurement Management Reviews.

Assists and maintains the Navy-wide NAF construction contracting acquisition policies and procedures.

Develops and evaluates innovative methods for facilities design, construction, and contracting.

Delivers subject-matter presentations and represents N944 in various forums on a variety of construction contracting issues.

Assists in the preparation of the N944 budget.

Travel Required

25% or less - Up to 25% may be required

Supervisory status

Promotion Potential


Conditions of Employment

  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.


Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

Knowledge of the rules governing NAF and appropriated fund (APF) acquisition including laws, regulations, policies, and precedent setting legal decisions (e.g., Federal Acquisition Regulation).

Knowledge of financial management and acquisition as it relates to Department of the Navy (DON) and CNIC.

Knowledge of contract administration policies and practices.

Knowledge of the CNIC organizational structure and mission(s).

Skill in obtaining concurrence on recommendations when dealing with various levels of personnel in potentially challenging situations.

Skill in performing general and construction contracting tasks in both NAF or APF procurement environments.

Skill in using Systems Applications & Products.

Skill in performing contract negotiations.

Skill in the use of a computer including automated systems (e.g., Word, Excel, Power Point, spreadsheets, databases, etc.) and the ability to learn and train personnel on other automated platforms as necessary.

Skill in analyzing/evaluating records, reports, regulations, and other relevant materials pertaining to assigned work; and in preparing reports.

Ability to evaluate, certify, and audit contract proposals, awards and disbursements, acquisition reviews, inspections, and field assist visits.

Ability to identify, research, and solve problems pertaining to the function performed.

Ability to communicate effectively both orally and in writing.


A 4-year course of study leading to a bachelor's degree with a major in any field OR 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management OR 4 years of qualifying experience and demonstrated job performance in a contracting position? .

Additional information

Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education.

This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to to ensure proper consideration is given.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Click the following link to preview the applicant questionnaire: Preview Applicant Questionnaire .

Background checks and security clearance

Security clearance

Drug test required

Required Documents

  • If you are a veteran claiming Veterans' Preference, please attach your DD-214 "Certificate of Release or Discharge from Active Duty," showing all dates of service, receipt of medals and campaign badges, as well as character of service (Honorable, General, etc.). The member 4 copy of your DD-214, "Certificate of Release or Discharge from Active Duty," is preferable.
  • For a disabled veteran, you must submit a Department of Veterans Affairs (DVA) letter on DVA letterhead that states your overall combined service-connected disability rating.
  • A resume should be provided. It should include relevant work experience (start/end dates stated in month/year, description of duties and salary), applicable education at a minimum, and your contact information. For current or previous Federal employees, it should also include the Pay Plan, Series and Grade for each work experience entry.
  • For current or previous Federal employees, please attach a copy of your most recent SF-50 or agency notification of personnel action form that provides current position, grade level, and duty location.
  • If you are a veteran claiming Sole Survivor Preference, please attach your SSP documentation.
  • Please provide a copy of your College transcript(s) which support those qualifications for which you wish to have considered.
  • If you are a service member who expects to be discharged or released from active duty under honorable conditions, you may submit a certification letter to receive veterans' preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.

- Resume.

- Proof of education (transcripts/copy of degree).

- If claiming Veteran's Preference, a legible copy of DD-214 (page 4).

- Statement of Service (Applies to Military Members ONLY).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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