Human Resources Coordinator

Greater Frederick, MD Area
Frederick, MD
Sep 19, 2021
Sep 21, 2021
Full Time
General Purpose:Implements human resources systems including effective staff recruitment and retention, benefits administration, human resources management programs, employee communication programs, training and compliance with applicable State and Federal laws. Responsible for assisting new employees by providing an orientation to the facility's payroll and benefits policies and procedures. Coordinates the processing of payroll and ensures their accuracy. Essential Job Functions:This facility expects their employees to promote an atmosphere of teamwork with other employees and hospitality and comfort for its residents. Therefore, the following list of duties is not all-inclusive:Pre-Employment Functions:Conduct short pre-screening interviews with all applicants to determine suitability for employmentDistribute employment applications as requested and refer applicants to proper department(s)Conduct reference checking, abuse registry checks, and certification/licensure checks (if applicable), prior to giving job offerConduct criminal background checks, as required, on all post-offer applicantsPersonnel File Maintenance/Benefit Administration:Prepare employee files for OrientationMaintain accurate and current personnel files and logsMaintain all employee benefit recordsMaintain, on a daily basis, a record of disciplinary action and work attendance, including call-ins, leave of absence, sick leave, FMLA leave, and Workers' Compensation leaveMaintain a record of due dates for all performance evaluations and notify supervisors when evaluations are dueAssist with maintaining TB skin test and Hepatitis B shots due dates and notify supervisors when such items are due for their department. Maintain records in confidential filesNotify employees of end of 90-day probationary period and corresponding eligibility for benefits. Maintain current and accurate records of benefits eligibilityTraining:Coordinate and conduct new hire Orientation with employee follow-upAssist with coordinating training for non-certified nursing assistants, as necessaryAssist with coordinating all full staff in-service education programsConduct full-staff in-service education programs as directed by AdministratorAssist with departmental in-service and training programs as directed by AdministratorMaintain records (sign in sheets, summary of in-service presented, and employee listing of in-services attended) for all in-service education, staff and departmental meetingsCoordinate all training programs that are held within the facility in accordance with this facility's desire to emphasize training as a primary factor in providing top quality resident careSafety:Coordinate safety program and serve as chair of safety committee. Schedule and conduct monthly safety committee meetings, and document minutes of the meetingFollow-up on all work related injuries and illnesses as directed by policy and procedureMaintain OSHA logPayroll:Perform duties relative to the facility's overall payroll functionCalculate payrollComplete new hire forms and inputs into the payroll systemInput payroll changes (address changes, benefit deductions, etc.) in the payroll systemEnsure that garnishments are processed properly and timelyReview payroll for accuracy and distributes paychecks according to company policyKeeps detailed records on wages paid and withheldCompletes payroll adjustment runs monthly, ensuring the accuracy and integrity of the adjustmentsPrepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basisReceives and answers inquires from department heads and employees regarding paychecks, deductions, overtime, accruals and related mattersMaintain sick and vacation benefit accrual balances for employeesMaintain payroll filesMaintain I-9 forms. Responsible for completing appropriate employer sections of the I-9 forms. Verifies that employees are eligible for employment. Responsible for following up on work authorizations that expireEnsure that all required posters and documents are posted in appropriate locations throughout the facilityAssist employees in acquiring uniforms and nametags, as neededOther Duties:Mentors department supervisors on human resources issues and programs. (Exempt level)Interprets and provides guidance to management staff on employee relations matters ensuring that appropriate employment laws are being followed. (Exempt level)Analyze various HR metrics and make recommendations to improve efficiency, reduce costs, minimize risk and reinforce company objectives. (Exempt level)Conduct all exit interviewsEnsure that all required posters and documents are posted in appropriate locations throughout the facilityEnsure overall implementation of all corporate approved Human Resources programs and systems which will include but not be limited to: awards/incentive programs, benefit administration, HR related computer systems, etcBe present as a silent witness at disciplinary action involving significant performance issues or potentially volatile situationsAttend job-related seminars and training programs as directed by AdministratorAttend in-service education programs in order to meet facility educational requirementsBe familiar with Standard Precautions, Exposure Control Plan, Fire Drill and Evacuation Procedures and know how to use the informationMaintain confidentiality of resident and facility records/informationProtect residents from neglect, mistreatment, and abuseProtect the personal property of the residents of the facilityOthers as directed by the administratorMinimum Qualifications:1-2 years of experience in human resources preferredStrong leadership and motivational skillsExcellent written and oral communication skillsOutstanding interpersonal skills with a high level of energy and enthusiasmOrganized and detailed in work performanceGood communication skills with excellent self-discipline and patienceRelate to and work with the ill, disabled, elderly, emotionally upset, and at times hostile people within the facilityGenuine caring for and interest in elderly and disabled people in a nursing facilityComply with the Residents' Rights and Facility Policies and Procedures

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