Budget Administrator - SAFE

Location
Washington D.C
Posted
Sep 16, 2021
Closes
Sep 29, 2021
Ref
210792
Function
Administrative
Hours
Full Time
Do you want to be a go-to-person for all financial and budgetary questions?

The Budget Administrator will lead a sea change in the SAFE department's financial reporting and budgeting processes. This role is critical for SAFE's ability to deliver accurate and useful financial and budgetary reports in a timely manner. The incumbent will be responsible for assessing current practices, making recommendations for improvement and seeing them through to completion. A skilled analyst and communicator, SAFE's Budget Administrator will be a key advisor to the senior leadership team.

If this sounds like you, you're encouraged to apply.

Minimum Qualifications

Education
  • Bachelor's Degree in Business Administration, Finance, Accounting, Economics, Transportation, or a related field
    • In lieu of Bachelor's Degree, a high school diploma or GED and four (4) years of diversified experience in financial management, budget, financial analysis or public administration working with operating and capital budgets

Experience
  • A minimum of eight (8) years of diversified experience in financial management, budget, financial analysis or public administration working with operating and capital budgets

Certification/Licensure
  • N/A

Preferred
  • Education
    • Master's degree in Business Administration Finance, Accounting, Economics, Transportation or related field
  • Experience
    • Experience working with grant budgets
    • Two years of experience in Project Management

Medical Group
Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Summary

The Budget Administrator assures the accountability and effectiveness of the budget for the Department of Safety and Environmental Management (SAFE). The incumbent supports and influences the development and management of annual budgets and multi-year plans for operating, capital, and grant programs. The Budget Administrator prepares the annual budget. This role will also monitor the management team's execution of corporate initiatives and requirements, such as the annual performance objectives, MetroMoves and other initiatives as required.

ESSENTIAL FUNCTIONS
  • Liaises with senior management on budget guidance, development, and corrections; frames recommendations and options for management consideration. Assesses impacts and results of budget proposals in providing budget and expense expertise including development of forecasts to support decision-making for yearly SAFE budget development, and assurance of accurate budget development.
  • Develops and inputs justifications for budget amounts and contract template data, ensures consistency between the contract spending templates and system inputs, and manages budget communications to completion often on a very tight timeframe.
  • Defends budget inputs, analyzes proposed reductions (if any), and provides management with alternatives and recommended responses to reduction proposals. Analyzes changes between approved and submitted budgets and reconciles differences, to ensure that budgets within SAFE are accurate and in accordance with budget guidance and approval. Ensures that justifications for budgets and the contract templates sufficiently address requirements and questions, and that departmental management is aware of changes made between the submitted budgets and approved budgets.
  • Monitors budgets throughout the year, including ensuring correct submissions, adherence to requirements, and preparation of monthly analysis for senior leaders. Serves as liaison for departments within SAFE on budget related matters such as requisitions, invoices, contract and/or procurements. Prepares analysis work as requested (e.g. personnel reports). Coordinates to ensure departments within SAFE follow budget and financial directions.
  • Performs ongoing reviews, analyses, and evaluations of budgets and expenses to effectively manage funding and to ensure departmental compliance with budgets. Identifies errors in invoice and expense processing for budgetary matters. Manages the correction of miscoded and inaccurately charged transactions for departments within SAFE and independently verifies that corrective actions were implemented to ensure that departmental results are accurate and to ensure the integrity of Metro's financial records. Prepares any required Capital Certification Forms for capital projects, as required. Prepares and delivers written and verbal reports (expense results, variances from budget, capital program spending, and grant spending) on the monthly and annual financial results of the departments within SAFE.
  • Verifies expenses in the general ledger to ensure accuracy. Conducts various purchase order and expense analyses on behalf of customers and assists them in resolving budget, expense, invoice, receipt, and payment issues. Tracks invoices and payments to assist SAFE leadership in managing payments and available funds. Drafts the budget impact language on position control number (PCN) conversions.
  • Conducts various ad-hoc analyses, in a timely manner and as requested by customers. Analyzes requests for requisition input including spending rationale, availability of funding and consistency with the project scope. Determines whether a requisition is needed and identifies the funding source. Accurately inputs requisitions into Metro systems of record. Assists in resolving discrepancies with departments.
  • Coordinates the Information Technology (IT) Asset needs of the SAFE department.
  • Prepares and leads departmental personnel in accrual analysis, accuracy, and submission to ensure the Authority's financial records accurately reflect expenses.
  • Develops reports to provide management with statistical summaries of operating budgets, expenses, and variances by office.
  • Prepares reports on authorized headcount and/or staffing levels as requested by departmental leadership.
  • Liaises with Office of Procurement & Materials (PRMT) on requirements for procurement requests and makes inputs into appropriate systems of record. Tracks and follows-up on procurement requests (new contracts, contract extensions, and contract modifications) to meet contractual and other deadlines, and to meet departmental needs for accurate operating, capital, and grants work.
  • Provides support with preparation of departmental business plans and budget book summaries in drafting portions of SAFE's business plan and coordinating budget book write-ups.
  • Monitors and provides proactive status updates on SAFE's execution of mandatory business processes and initiatives, like annual performance reviews, MetroMoves, etc.

OTHER FUNCTIONS
  • Maintains the Contractor Automated Timekeeping System (CATS). Ensures contractor's data are entered upon their arrival to WMATA so they can enter time. Additionally, monitors contractors' access to WMATA network, badges and allocated IT assets

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Skills and/or behavioral assessment
  • Personal interview
  • Verification of education and experience (including certifications and licenses)
  • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
  • Medical examination including a drug and alcohol screening (for safety sensitive positions)
  • Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.

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