Accounting Technician

Employer
USAJobs
Location
Norfolk, Virginia
Posted
Sep 18, 2021
Closes
Sep 23, 2021
Hours
Full Time
Duties

Summary

This position is assigned to the Support Services Office; Fleet & Family Readiness Division, Navy Region Mid-Atlantic; Commander, Navy Installations Command; located on Naval Station Norfolk, Virginia. The primary purpose of this position is to examine, verify, and maintain complex accounting transactions which involve a number of different programs, extensive subdivision of accounts, and frequently and varied adjustments to accounts.
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Responsibilities

  • Receives, reviews, and classifies a variety of complex accounting documents/transactions, such as systems with extensive subdivision of accounts, frequent and varied adjustments to accounts, and a number of different programs. Processes accounting transactions for a wide variety of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, and rejected transactions. Conducts detailed examination of transactions, researches for required information, and classifies accounting data for assigned accounts. Verifies source documents for accuracy, determines necessary accounting transactions, and codes transactions. Prepares and ensures sufficient funds have been obligated and totals are correct. Verifies mathematical accuracy of transactions by comparison to the ledger. Corrects invalid or incorrect entries.
  • Posts, maintains, controls, and reconciles accounting transactions and records for multiple accounts. Reviews and maintains complex accounting transactions (e.g., reconciling accounts in the SAP accounting system involving extensive subdivision of accounts, frequent and varied adjustments to accounts, or extensive balancing and reconciling of detailed summary accounts). Posts general ledger accounts from original documents received. Reviews, examines, verifies, and analyzes a variety of documents for validity and accuracy (e.g., purchase orders, invoices, vouchers, property records, income sources and electronically transmitted point of sale transactions). Verifies transfer summaries, payroll summaries, daily activity report summaries, general journal vouchers, accrual journal vouchers, and inventory summaries. Certifies fund availability to cover all commitments and obligations, and certifies vouchers for payments in accordance with the Prompt Payment Act. Verifies purchase orders and invoices with checks for agreement and accuracy prior to paying vendors. Prepares checks and collection vouchers.
  • Analyzes and examines accounting data and accounts to resolve nonstandard transactions, complaints, or discrepancies. Utilizes extensive knowledge of accounting procedures and techniques to verify specialized ledgers and SAP accounting data. Maintains and reconciles budget and accounting records while implementing standard accrual accounting principles. Records consist of various journals and general ledgers, including numerous asset accounts, liability accounts, inventory, and operating accounts. Reconciles asset and liability accounts subsidiary ledgers with general ledger. Prepares necessary adjustments. Monitors fund balances and maintains records ensuring funds are managed within allowable constraints. Researches problems or errors that require reconciling and reconstructing incomplete information. Develops, interprets, and provides explanations of comparative data, ratios, trends, etc., to reflect relationships between specified accounts, different time periods, and costs of different operations. Identifies significant changes in account balances and the actions that caused the changes. Prepares worksheets/reports reflecting the examinations made, discrepancies noted, and the corrective entries required to adjust the account.
  • Posts balance to the general ledger and balances all journals and subsidiary ledgers and closes accounts. Prepares reports and performs other miscellaneous technical tasks in support of accounting functions that includes operating statements, balance sheets, and other month end financial statements. Enters data and prepares monthly budget to actual performance reports. Prepares monthly reports, correspondence, and follows-up on flagged documents (e.g., inactive, un-liquidated obligations, etc.). Prepares required forms or enters data into the SAP computerized system. Assists in following up on dormant funds and reconciliation. Assists in the maintenance of internal control program requirements to protect against fraud, waste, and abuse. Prepares draft memoranda or letters responding to correspondence of a non-routine nature explaining various aspects of accounting, and providing detailed and technical explanations of accounting discrepancies or procedural or reporting requirements. Prepares reports and correspondence relating to accounting issues. Enters data into the automated system with accuracy and timeliness.
  • Provides customer service for vendors, resource advisors, financial analysts, and other external and internal customers. Checks records/files in automated accounting systems on status of payments and payment dates, and follows up as necessary. Responds to customer inquiries, either orally or in writing. Provides information on accounting transactions as well as explanation on all accounting procedures. Acts as the Lead and assists lower graded technicians in solving problems and trains employees on new information and updates.


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
3

Requirements

Conditions of Employment

  • Must pass all applicable records and background check.
  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
  • Must be a US Citizen


Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candidate possess the following:

The incumbent receives on-the-job and/or formal training to develop the knowledge and skills to advance to full performance of the duties of the target-level position.

Promotion to target level position is contingent upon the following:

(1) Knowledge and understanding of established and standardized accounting procedures and techniques to classify accounting transactions, and to maintain and reconcile accounts and accounting records in assigned accounts of an accounting system.
(2) Knowledge of the relationship between accounts and the effect of debit and credit entries on the system of accounts.
(3) Knowledge of account structure, accounting terminology, and types of input documents necessary to define transactions, to process items, to detect coding input errors, and to make corrective entries consistent with charts of accounts in an automated system.
(4) Knowledge of accounting policies, procedures, and the ability to locate and apply reference material in order to find procedures applicable to specific transactions.
(5) Must have satisfactory performance of the duties of the target-level position, NF-03.

To come into the position at Target level (NF3)
Knowledge of accounting procedures and techniques that enables incumbent to understand and work with a total accounting system which involves different programs that generate a large variety of transactions.

Skill in applying extensive and diverse accounting regulations, operations, and procedures governing a wide variety of types of related transactions to resolve nonstandard transactions, complaints, or discrepancies, provide advice, or perform other work that requires authoritative procedural knowledge.

Skill in the use of general ledger and subsidiary accounts in an account structure requiring a number of asset and liability control accounts and considerable subdivision of accounts.

Knowledge of and ability to analyze the interrelationship of accounts that are affected by varied transactions to monitor accounts and effects on the overall system of ledgers.

Skill in applying knowledge of accounting terminology and procedures to enter, modify, retrieve, correct, and delete information in the computerized accounting and general ledger system as well as to trace discrepancies and resolve problems.

Knowledge of procurement documents and how the actions affect the accounting process during the flow through the system (e.g., purchase orders, calls against BPAs, consignment agreements, service contracts, entertainment contracts, credit cards, etc.).

Knowledge of Windows, Word for Windows, and Excel in order to perform a substantial range of functions. The functions include generating tables of contents, importing graphs or databases, creating glossaries, aligning multiple columns, automatically printing document identification or other notations at the top or bottom of each page, and creating form letters and automatically merging these with mailing lists.

Knowledge of standard office equipment, such as electric/electronic typewriters, copiers, fax machines, and office automation systems, to perform a substantial range of office automation support.

Education

This position does not have a positive education requirement.

Additional information

Salary is dependent on experience and/or education.

Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education.

This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Background checks and security clearance

Security clearance
Secret

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Suitability/Fitness

Required Documents

The following documents are required at the time of application:
  • Résumé
  • Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s), if degree hasn't been conferred provide copy of HS Diploma, GED, or equivalent
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

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