DEED ABSTRACTER

Location
Arlington, Virginia
Salary
$48,110.40 - $89,772.80 Annually
Posted
Sep 17, 2021
Closes
Oct 01, 2021
Ref
1509-22A-DMF-BL
Function
Management
Hours
Full Time
Position Information
Arlington County's Department of Management and Finance (DMF) is seeking a Title Abstracter to provide specialized and highly responsible paraprofessional support in the Department of Real Estate Assessments (DREA), analyzing recorded deeds and other legal instruments recorded in Arlington County Land Records to ascertain property ownership changes. The Title Abstracter researches and resolves title issues, works with property owners, agents, attorneys, title companies, the Clerk of the Court and Treasurer's office to assure that property ownership is reported correctly in the land records.

The Department of Real Estate Assessments (DREA) is responsible for the annual appraisal of all real property in Arlington County. As required by Virginia statute, the department produces the annual Landbook, which reflects assessments of individual properties and sends out assessment notices annually to property owners. The Records Unit is responsible for the maintenance and accuracy of ownership records, descriptions of real estate parcels, conducting research and resolving real property matters.

Specific Duties:

  • Reviewing all deeds and transferring instruments recorded in Arlington County Land Records to ensure accuracy of information;
  • Reviewing and researching title issues, and works with property owners, agents, attorneys, title companies, the Clerk of the Court's office and the Treasurer to assure that property ownership is reported correctly;
  • Scanning documents using electronic records management system (OnBase);
  • Assisting the re-subdivision Specialist by analyzing recorded deeds for property subdivision, vacation, consolidation, street/roadway dedications and separating parcels into recorded lots;
  • Serving as a consultant to other staff regarding property ownership, and working with the public to assist in resolving property ownership, subdivision and mapping related issues;
  • Processing, monitoring and tracking worksheets and Letter of Authorization requests;
  • Processing incoming Income & Expense forms received via mail;
  • Responding to DREA email inquires daily and routing to the appropriate personnel; and
  • Providing telephone and office support in coordination with Administrative Team and section staff.

Selection Criteria
Minimum: Associates degree in Real Estate, Public Administration, Business Administration, or related field plus some experience in Real Estate, public contact experience in person and over the phone; or related to area of assignment.

Substitution: Additional experience in general real estate may substitute for the education requirement on a year-for-year basis.

Desirables: Preference may be given to applicants with one or more of the following:

  • Experience in a local government office or similar environment;
  • Experience reviewing legal instruments or a background in title research;
  • Experience in collecting and analyzing real estate related data;
  • Experience interacting with internal staff, citizens, and public officials; and/or
  • Experience writing, editing and proofreading reports, correspondence and/or other documents.

Special Requirements
A pre-hire background check will be made on all candidates who are prospective employees. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.

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