Grants Specialist

Washington, D.C
Sep 16, 2021
Sep 24, 2021
Full Time


The Grants Specialist will assist the Grants Manager in administering the grants program for the EAC pursuant to 5 USC §3109 (See 42 USC §15324(b)) and §204 (6)(c) of HAVA.
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The incumbent provides expert advice to EAC leadership regarding grants management; provides advice and guidance to States and U.S. territories regarding the use of funds provided by EAC to ensure State/U.S. territory compliance with HAVA, Appropriations Law and Office of Management and Budget (OMB) circulars and 2 CFR 200; conducts oversight and monitoring to review how funds have been spent; and makes recommendations for audit resolutions.

The incumbent provides expertise to EAC on matters related to grants management oversight, audit resolution, budget formulation, and strategic planning. Activities may include:
  • Supporting the EAC in the awarding, administering, and tracking of all its grants programs;
  • Developing short-term goals and objectives for the grants management program and participating in long-term strategic planning with EAC leadership;
  • Providing technical assistance to the states on administering Federal funds and the allowable usage of HAVA funds;
  • Processing and disbursing payments to States and discretionary grant recipients;
  • Researching options for awarding remaining grant funds;
  • Tracking the submission and reviewing the content of financial and performance reports submitted by States and discretionary grant recipients;
  • Pre-audit site visits to grantees to provide technical assistance and prepare for future audits;
  • Providing post-audit visits, reviewing audit reports, and working with recipients on recommendations to resolve audit findings applicable to EAC programs;
  • Overseeing the process of negotiating the indirect cost rates;
  • Reviewing and approving amended State Plan submissions;
  • Grants close-out management;
  • Writing guidance (e.g., policies and internal controls) on grants management and HAVA issues;
  • Providing written monthly/quarterly reports of activities associated with grants management and oversight;
  • Keeping the grants sections of the EAC website current;
  • Preparing FABS uploads for DATA Act Compliance,
  • Executing technical assistance and training to the grantee field on a variety of grants 101 topics via webinar or other format;
  • Managing contracts related to grants program activities;
  • Preparing data spreadsheets and analysis on grant expenditures, activities and spend rates;
  • Other duties as assigned.

Travel Required

Occasional travel - There is minimal travel required for this position.

Supervisory status

Promotion Potential
11 - (GS-11 equivalent with promotion potential).


Conditions of Employment

Candidate must be a US Citizen.

Candidate must meet all qualifications prior to the closing date of this announcement.


  • In-depth knowledge of HAVA, DATA Act and USA Spending compliance, Appropriations Law, OMB circulars, 2 CFR 200 and EAC's Grants Management Handbook sufficient to provide expert guidance and advice to others regarding the expenditure of funds, conduct reviews to ensure compliance with Federal laws, regulations and guidance; and identify resolutions based on review findings.
  • Knowledge of grants management in order to serve as expert, strategic advisor on issues pertaining to EAC's grants management program.
  • Knowledge of information gathering and analysis techniques to gather, analyze, summarize, and report on audit findings.
  • Ability to effectively defend policies, internal controls, or points of view in the face of heavy criticism in unstructured settings with internal and external stakeholders (e.g., Inspector General; State officials; and local election officials).
  • Interpersonal Effectiveness: Skill in responding appropriately to a diversity of groups and individuals in a variety of challenging situations. Demonstrated ability to be tactful and to treat others with respect. Skill in developing networks, achieving cooperation, and collaborating with others when appropriate, including parties outside of EAC.
  • Written and Oral Communication: Demonstrated ability to clearly, succinctly and convincingly express facts and ideas both in writing and orally. Skill in listening and appropriately responding to the ideas, points of view, or concerns of others.
  • Organizational Skill: Demonstrated understanding of priorities, deadlines, administrative systems and resources needed to gather and synthesize information while balancing workload demands.
  • External Awareness: Skill in identifying and keeping abreast of legislation, policies and economic, political, and social trends that affect the EAC.
  • Skill in building coalitions and in communicating to explain, advocate and negotiate with individual and groups internally and externally. Ability to develop an expansive professional network with other organizations, to represent and speak for the Agency and organization, and to gain understanding and support from senior management.
  • Ability to establish program/policy goals and the structure and processes necessary to implement the organization's strategic vision and mission, to ensure that programs and policies are being implemented and adjusted as necessary, that the appropriate results are being achieved, and that a process for continually assessing the quality of the program activities is in place.


Minimum Bachelors. Masters Preferred.

Additional information

You must submit all required information by the closing date. If materials are not received, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. The materials you send with your application will not be returned.

Send only those materials needed to evaluate your application.

If you use public transportation, part of your transportation costs may be subsidized.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Please read the "Next steps" section for more information.

Background checks and security clearance

Security clearance

Drug test required

Required Documents

Required documents include a resume and the supporting documents as described in the "How to Apply Instructions" section of this announcement.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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