Document Analyst

Washington, D.C
Sep 16, 2021
Sep 24, 2021
Full Time


The incumbent's daily activity will focus on analyzing electronic sentencing documents, extracting sentencing data, and accurately entering the information into an electronic database according to established criteria.

This is position is full-time, temporary not-to-exceed 1 year + 1 day, with the possibility of extension.

Learn more about this agency


Duties include:
  • Learning federal sentencing guideline application according to established procedures.
  • Ensuring sentencing documents are received in a format that is approved and required by the Commission.
  • Identifying and screening out non-guidelines cases mistakenly forwarded by the courts.
  • Timely and accurately analyzing and processing documents relating to original sentences according to established procedures; identifying, interpreting, and extracting sentencing information and accurately entering data into an electronic database.
  • Timely and accurately analyzing probation violations, supervised release violations, and re-sentencing documents, and accurately entering data into an electronic database regarding document status and updated sentencing information.
  • Attempting to resolve database error messages before cases are completed; properly documenting issues, noting processing difficulties and identifying cases that need follow-up or resolution.
  • Coordinating workflow with the document analyst manager to ensure organizational needs are met in a timely fashion.
  • Complying with established office procedures, maintaining confidentiality and protecting the privacy and security of all federal sentencing documents and confidential court documents received.
  • Completing special projects as directed by the Document Analyst Manager.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • This position is not remote and requires the selected applicant to report, in person, to the agency's location.
  • This position is in the excepted service and does not carry the tenure rights of positions in the competitive Civil Service.
  • All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
  • Selection for this position is contingent upon completion of OF-306, Declaration for Federal Employment during the pre-employment process and proof of U.S. citizenship or, for noncitizens, proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at: . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to .
  • A background security investigation is required for all selectees. Appointment will be subject to a selectee's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. A background security reinvestigation or supplemental investigation may be required at a later time.
  • All new Commission employees must identify a financial institution for direct deposit of pay before appointment, mandated by the Federal Compensation Act.
  • All new Commission employees, those converted from a temporary appointment to a permanent appointment, and all rehired former Commission employees are required to serve a one year probationary period. The probationary period begins on the effective date of the employee's appointment, conversion, or rehire.
  • If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.


Applicants must have one year of specialized experience at the next lower grade level which is in or directly related to the line of work of this position, or experience that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of this position. Applicants must have excellent analytical and organizational skills.

Applicants must have demonstrated work experience related to the mandatory requirements listed below and must address the qualification requirements in an attached cover letter.
  • Knowledge of the types of sentencing documents used in federal criminal cases, the federal sentencing guidelines, and the federal criminal justice system.
  • Ability to handle multiple assignments, focus on details, and produce precise work products in a timely manner to ensure deadlines are met.
  • Knowledge and demonstrated data processing experience and knowledge of data quality assurance procedures.
  • Ability to analyze federal sentencing documents, identify sentencing variables and interpret sentencing information with respect to the way the federal sentencing guidelines were applied in a particular case.
  • Ability to interact successfully with staff at all levels and work effectively as a team member.

Preference will be given to applicants with one or more of the following areas of experience:
  • Undergraduate degree from an accredited university or college in criminology, sociology, or a related empirical social science.


An undergraduate degree from an accredited university or college in criminology, sociology, or a related empirical social science is preferred.

Additional information

The Commission participates in the following federal benefits: The Federal Employees Health Benefits (FEHB) program; the Federal Employees Dental and Vision Insurance Program (FEDVIP), the Federal Employees Group Life Insurance (FEGLI) program, federal retirement, the Thrift Savings Plan (TSP), and the federal leave program. In addition, the Commission participates in the Judiciary's Flexible Spending Program for dependent care, health care, and commuter reimbursement, the Judiciary's Long-Term Care Program or government-wide Long Term Care Insurance Program, unemployment, and workers' compensation benefits.

The Commission offers a monthly transit subsidy to employees who use mass transit to commute to and from work, subject to the availability of funds. The Commission offers alternative work schedules (AWS), which are fixed work schedules that enable full-time employees to complete the basic 80-hour biweekly work requirement in less than 10 workdays.

The Commission also offers training opportunities to employees through LinkedIn Learning, and the Judiciary's Online University, which offers academic credit and professional credit programs through web-based learning. This online training tool assists employees of the Commission with taking online courses in a flexible way, by offering training courses in the areas of: staff training and development; credit toward undergraduate degree programs; continuing education and non-credit certificate programs; executive education; contract training; credit credentials courses for continuing professional education and credit for individuals who hold credentials and achieve certifications associated with several globally-recognized sponsored organizations.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Commission evaluates applicants through a structured interview. Applicants may also be screened for some jobs through a narrative/application review, and/or a preliminary telephone interview. Applicants who do not address the qualification requirements (mandatory and preferred) in his or her application materials as stated in the vacancy announcement are automatically disqualified from consideration and must re-apply before the closing date to be considered for employment.

The Office of Human Resources:
  • Reviews the applicant's application to ensure the proper materials are submitted.
  • Ensures that the application addresses all of the qualification requirements (mandatory and preferred) as stated in the vacancy announcement.
  • Determines whether the applicant meets the qualification requirements for the particular position and notifies the applicant about the status of his or her application.

Background checks and security clearance

Security clearance

Drug test required

Required Documents

  • Cover Letter
  • Resume
  • If available, college transcripts
  • If available, a recent job performance evaluation

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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