Administrative Management Specialist, GS-0301-09/11 (MAP)

Employer
USAJobs
Location
Silver Spring, Maryland
Posted
Sep 16, 2021
Closes
Sep 23, 2021
Hours
Full Time
Duties

Summary

This position is located in the National Oceanic & Atmospheric Administration (NOAA), National Weather Service (NWS), Office of Observations (OBS), Surface and Upper Air Division (SUAD) with one vacancy in Silver Spring, MD.

Learn more about this agency

Responsibilities

The working title for this position is Administrative Management Specialist. As a Administrative Management Specialist, you will perform the following duties:
  • Plan overall procurement program to meet management objectives for the National Weather Service (NWS) Logistics Management Branch programs, responsible for conducting in-depth analysis of requirements upon request and assisting in the establishment of procurement program goals and procedures.
  • Review and prepare all procurement actions for signature authority for the NWS Logistics Management Branch programs in the areas of simplified acquisition, contracting, telecommunications, utilities, leases, printing/publications and memorandum of understanding (MOUs)/Implementation Agreement (IAs).
  • Develop and maintain a property management program for reproduction and small purchase Equipment, including analyzing maintenance/repair frequency and cost, recommending action of equipment disposal or replacement to senior management, and coordinating with the designated National Oceanic Atmospheric Administration (NOAA) reproduction representative for approvals.

These duties are described at the full performance level GS-11, the GS-9 is developmental leading to such performance.

Travel Required

Occasional travel - Up to 5% of domestic travel may be required. Occasional visits to field sites, regional offices, other Government agencies, and private industry as required.

Supervisory status
No

Promotion Potential
11 - If you are selected for a position with further promotion potential, you may be non-competitively promoted if you perform successfully and if recommended by management.

Requirements

Conditions of Employment

  • Must be a U.S. Citizen or National to apply.
  • Required to pass a background investigation and fingerprint check.
  • Must be suitable for Federal employment.
  • Must be registered for Selective Service, if applicable (www.sss.gov).
  • Time-in-grade/band must be met by closing date of announcement.
  • If selected, required to complete OGE Form 450 financial disclosure.


GS-09 Only: This position requires a Low Risk Security Clearance.

GS-11 Only: This position requires a Public Trust (Moderate Risk) Security Clearance.

* A one year probationary period may be required .

* Payment of relocation expenses is not authorized.

* This position is in the bargaining unit.

GS-11 Only: CONDITIONS OF EMPLOYMENT: This position requires the filing of an annual financial disclosure form (OGE-450). If selected, required to complete OGE Form 450 financial disclosure.

College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e., bio 101, math 210, etc.), course title, number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume. You may submit an unofficial copy of the transcript at the initial phase of the application process. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

Note: Your college transcript is used to verify successful completion of degree, or college course work. An official college transcript will be required before you can report to duty.

Applicants must meet ALL application requirements, to include a complete online resume, by 11:59 p.m. EASTERN TIME (ET) on the closing date of this announcement

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy .

EDUCATION: There is no positive education requirement for this position.

To qualify at the GS-09 level:

SPECIALIZED EXPERIENCE: Applicant must possess one full year (52 weeks) of specialized experience equivalent to the GS-07 in the Federal service. Specialized experience MUST include all of the following:
  • Assisting with the preparation of procurement actions;
  • Utilizing a procurement tracking system; and
  • Assisting with the administration and tracking of an organization's personal property.

OR

EDUCATION: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related.

OR

COMBINATION: A combination of education and experience as described above.

NOTE: Only education in excess of one year is qualifying at this level.

To qualify at the GS-11 level:

SPECIALIZED EXPERIENCE: Applicant must possess one full year (52 weeks) of specialized experience equivalent to the GS-09 in the Federal service. Specialized experience MUST include all of the following:
  • Preparing and reviewing procurement actions;
  • Maintaining a procurement tracking system; and
  • Coordinating an organization's personal property program, such as participating in property acquisition and disposal, monitoring inventory, and recording property transactions.

OR

EDUCATION: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

OR

COMBINATION: A combination of education and experience as described above.

NOTE: Only education in excess of two years is qualifying at this level.

Education

Additional information

CTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about CTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

CTAP applicants MUST submit the following documents:
  • A copy of your specific RIF notice; notice of proposed removal for failure to relocate; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice).
  • A copy of your SF-50 "Notification of Personnel Action", noting current position, grade level, and duty location;
  • A copy of your latest performance appraisal including your rating; and
  • Any documentation from your agency that shows your current promotion potential.

  • NOAA participates in e-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

    The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

    GS-11 ONLY:
    • Ability to develop, review, and analyze procurement plans.

    ALL GRADES:
    • Ability to apply the Federal Acquisition Regulation (FAR) to the acquisition of supplies and services
    • Knowledge of property management techniques sufficient to operating programs, projects and/or tasks that are involved in government accountability procedures

    Due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    No

    Required Documents

    • Resume showing relevant experience; cover letter optional. Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume must include information about your paid and nonpaid work experience related to this position including: job title, duration of employment (mm/dd/yy - mm/dd/yy), hours per week, duties and accomplishments, salary, and your education. For work in the Federal service, please include the grade level for the position/s. Your resume may be used to validate your responses to the scored occupational questionnaire.
    • SF-50, "Notification of Personnel Action: If you are a current or former Federal employee, you must provide the most current Notification of Personnel Action (Form SF-50) that verifies career/career-conditional status, title, series and grade (do not submit an Award SF-50). Also provide the SF-50 that reflects the highest grade level held on a permanent basis or the full performance level of your current position, whichever is higher. Failure to do so will result in an ineligible rating.
    • Career Transition Assistance Plan (CTAP) documentation if applicable (see other information).
    • Education. If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website. You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration.

    OPTIONAL DOCUMENTS:

    Due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager.

    • Performance Appraisal - Submit the most recent performance appraisal (dated within the last 3 years) showing the official rating of record, signed by a supervisor. Do not submit a performance plan that does not include this information.
    • Awards - Copies of any award received within the last 3 years.

    Applicants may submit these documents during the application process.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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