Administrative Services Specialist

Employer
USAJobs
Location
Alexandria County, Virginia
Posted
Sep 16, 2021
Closes
Sep 18, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit www.justice.gov/usao/ .

This position is also being announced to All U.S. Citizens and Nationals under 21-EDVA-11197394-DE.

As needed, additional positions may be filled using this announcement.
Learn more about this agency

Responsibilities

If selected for this position, you will join a well-respected team to provide a variety of administrative support services for the United States Attorney's Office. Typical work assignments may include some of the following responsibilities:

1. Perform a variety of administrative duties in one or more of the following programs: Budget, Contracting and/or Program Analysis. Examples include - entering information into the financial management system and tracking information, administering a variety of routine contract and procurement activities, and analyzing support services processes and procedures.

2.
Provide programmatic services in one or more of the following areas:

Facilities Management - Coordinate a variety of facility maintenance and/or repair activities for USAO workspaces. Maintain records on completed maintenance and repairs for future reference. Respond to emergency service order requests.

Records Management - Promote and coordinate effective records management programs with USAO managers and employees by providing guidance and training. Ensure compliance with Department of Justice and EOUSA policies.

Security - Ensure that personnel, records, and the facility is safe and in full conformance with security requirements. Conduct regular inspections, analyze results, and develop a master security plan.

Space Management - Project and analyze space needs based on proposed initiatives, staff changes, and technology improvements. Help to design changes to office layouts, schedule alterations and repairs, oversees building renovations, and recommends relocation of personnel to new space.

3. Coordinate or assist with USAO special events, press conferences, meetings, or community outreach activities.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

  • You must be a U.S. Citizen or National
  • Background investigation, credit check, and drug test required
  • You must be registered for Selective Service, if applicable
  • If selected, you may be required to complete a one year probationary period.
  • Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
  • You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.


Qualifications

To qualify for the GS-9 level, you must meet at least ONE of the following conditions, as defined below:

Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience: One full year of specialized experience equivalent to the GS-7 level. Specialized experience is defined as experience monitoring or controlling the budget; assisting in an acquisition and contract management program; analyzing technology in relation to support service needs; providing administrative support services in areas such as contracting, space management, purchasing supplies and equipment, records maintenance,

Education: One of the following types of education in a related field (e.g., Business, Accounting, etc.): a Master's or equivalent graduate degree (such as an LL.B.); OR 2 full years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.

Interagency Career Transition Assistance Plan (ICTAP) The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Career Transition Assistance Plan (CTAP) The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Education

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html . All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

You will be rated on the following Competencies (see The Delegated Examining Operations Handbook, Appendix F for definitions):
Attention to Detail, Customer Service, Decision Making, and Reasoning

The Occupational Questionnaire will take you approximately 20 minutes to complete.

Background checks and security clearance

Security clearance
Not Required

Drug test required
Yes

Position sensitivity and risk
Special-Sensitive (SS)/High Risk

Trust determination process
Suitability/Fitness

Required Documents

You must provide a complete Application Package, which includes:

Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).

Required: Your resume showing relevant experience and dates (month/day/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time)(cover letter optional).

Required if you meet qualifications based on education: An unofficial college transcript (Note: If you are selected for this position, official transcript will be required prior to your first day.) and foreign education evaluation documentation, if applicable, as described under the "Qualifications" section of this vacancy announcement.

Required if you are a current or former Federal employee: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL); AND a copy of your most recent performance appraisal. Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable.

Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.

Required, if applicable: VEOA documentation (your DD-214, Member Copy 4).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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