Billing Specialist

Fairfax, VA
Commensurate with education and experience.
Sep 16, 2021
Sep 17, 2021
Analyst, Research
Full Time
Billing Specialist

The George Mason University, Office of Sponsored Programs (OSP) invites applications for a Billing Specialist. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Position:

As the Office of Sponsored Programs (OSP) Billing Specialist you will manage the invoice functions related to externally sponsored grants & contracts. You will be a key player in ensuring that appropriate internal controls are in place and accounting procedures are followed. As part of the Financial Management team in OSP you will interface regularly with other OSP staff, department and college research administrators, faculty, and external sponsors.


  • Understands financial requirements of assigned grants and contracts, and ensures functions are completed in accordance with guidelines, including which expenses are eligible to be billed, invoicing requirements, and deadlines;
  • Prepares and sends invoices and all required reports to assigned agencies. Monitors invoice payment status and follows up regularly to ensure payments are received;
  • Assists with reporting tasks for financial compliance and monthly monitoring;
  • Coordinates with others within the team, Office of Sponsored Programs staff, principal investigators and college and department administrators to obtain information necessary for invoice submission and other tasks;
  • Completes timely preparation of monthly and quarterly receivables reports;
  • Assists with external agency and financial audits as needed;
  • Other duties, as assigned.

Required Qualifications:

  • Bachelor's degree in Business administration, Accounting, or related field; or equivalent combination of education and experience;
  • Three or more years of relevant experience in accounting or related field;
  • Must have strong attention to detail and accuracy for reconciliation of accounts;
  • Strong Skills in Excel and other Microsoft based software applications, problem solving, interpersonal and communication skills;
  • Well organized with the ability to manage multiple priorities concurrently.

Preferred Qualifications:

  • Experience in financial administration and invoicing in a sponsored research environment;
  • Proficient in Ellucian Banner financial system;
  • Work experience in a higher education environment.

Candidates must be one of the following:

  • A citizen of the United States;
  • A person who is a lawful permanent resident of the United States (a "Green Card" holder);
  • A person who is a "protected individual" as defined by 8 U.S.C. 1324b(a) (3); or
  • A person who is otherwise able to become generally eligible to receive unclassified technical data pursuant to the International Traffic in Arms Regulations.

For full consideration, applicants must apply at ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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