HR Recruitment Coordinator

Fairfax, VA
Commensurate with education and experience.
Sep 16, 2021
Sep 17, 2021
Full Time
HR Recruitment Coordinator, University Life HR Shared Services

The George Mason University, University Life Division invites applications for the HR Recruitment Coordinator position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Department: University Life (UL) Human Resources Shared Services is a unit of the University Life Operations and Planning area, which oversees a variety of support organizations including ITS, Finance, Assessment, and Communications and Marketing. The Shared Service model of UL Ops and Planning is designed to bring divisional strategy and leadership to these core functions, while addressing the unique needs of our individual units, and providing more robust and coordinated services across UL. The UL HR Shared Services unit serves over 35 offices of University Life in a variety of HR functions, including full life cycle recruitment and HR consultation, in conjunction with Mason's central Human Resources and Payroll office.

About the Position: This position serves the division in a shared role capacity, providing support and expert guidance in Human Resources and Payroll functions to the division's 35+ units, with a dedicated service line to the Housing and Residence Life unit. Primary responsibilities include the support and coordination of the recruitment and onboarding of new employees, records management, assisting with policy updates and process guidelines, providing statistical reports on HR transactions and general HR metrics, assists with HR projects and initiatives, and serves as a cross-functional support to the other UL HR team positions.

Responsibilities: Responsibilities are identified in three main categories: Recruitment, Hiring and Onboarding, HR and Payroll Duties, and Departmental Duties.

Recruitment, Hiring, and Onboarding: * Serve as a consultant with UL units on recruitment activities: ** Provide oversight on search functions and ensure Divisional standardized search policies and best practices are being maintained; ** Ensure position posting requirements are compliant with University, State, and Federal requirements. * Assist with benefited staff searches in a Coordinator capacity: ** Review candidates and process through Mason's Applicant Tracking System; ** Coordinate interview schedules with search committee members and applicants; ** Coordinate with central Mason HR on all required recruitment and onboarding documents; ** Coordinate candidate travel as necessary; ** Process new hire paperwork and create offer letters and hiring proposals. * Maintain and update the UL HR team's various shared recruitment trackers, providing accurate metrics and visibility across the team.

HR and Payroll Duties: * Provide cross functional back up support to the UL HR Specialist, as needed, in bi-weekly payroll processing, student/wage hiring processes, I-9 verifications, and initiating MasonOnboard packets; * As part of the UL HR Shared Services team, provide generalist level HR transactional functions and consultation to the Division's 30+ units: ** This includes monitoring the UL HR generic email inbox and identifying and categorizing the appropriate response in a timely manner; ** Assist other members of the UL-HR team as necessary, including being cross trained/cross functional to provide additional support/back-up as needed. * Provide dedicated Housing and Residence Life HR support in areas of compliance-based onboarding material, seasonal staff hiring, and tuition reimbursements.

Departmental Duties: * Actively participate on various ad hoc UL Shared Service strategic planning sessions, groups, and committees; * Actively support and comply with all University policies, HR regulations and departmental mission, vision, and goals; * Maintain active awareness of ever-changing Commonwealth, university, and HR related policies, practices, and employment law standards; * Provide support and actively participate on ad hoc periodic internal audits; * Provide support with planning and implementation of staff trainings as needed; * Provide support with planning and implementation of employee recognition activities as needed; * Maintain internal employee files: ** Ensure all necessary paperwork is routed to central HR records management, while maintaining internal files, and ensure all paperwork is sorted per university/state/federal guidelines; ** Ensure all appropriate records retention and destruction processes are followed. * Other duties, as assigned.

Required Qualifications: * Demonstrated experience working with relevant recruiting, onboarding, and personnel matters; * Strong understanding of HR policies and procedures; * Excellent organizational, communication, and interpersonal skills; * Strong critical thinking skills; * Excellent time management skills; * Ability to exercise judgement and initiative while maintaining high level of confidentiality; * Ability to work collaboratively in a team-oriented environment; * Ability to creatively solve problems and continuously improve processes; * Demonstrated knowledge and experience with Microsoft Office Software package; * Experience working with diverse employee, student, or customer populations.

Preferred Qualifications: * Associate's degree or an equivalent combination of education and experience; * 1-2 years of experience working in HR, particularly in recruitment activities, Talent Acquisition, or generalist roles; * Experience with basic assessment practices and analytical tools; * Experience in higher education setting or with other Commonwealth of Virginia agencies; * Proficiency with Ellucian Banner software and PeopleAdmin (or other applicant tracking software); * SHRM/HRCI certification; * Bilingual fluency in Spanish a bonus.

"For full consideration, applicants must apply at ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information."

"Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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