Human Resources Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 15, 2021
Closes
Sep 17, 2021
Function
Human Resources
Hours
Full Time
Duties

Summary

This position is located in the Office of Human Resources (HR). The incumbent serves as a Human Resources Assistant providing a variety of technical and administrative support to the Staffing and Recruitment function. This position provides support in staffing, processing, and recordkeeping functions of HR.
Learn more about this agency

Responsibilities

The Human Resources Assistant performs the following major duties:
  • Human Resources Information Systems Support: Processes and documents HR actions for a wide variety of employee categories that involve different forms, authorities, various action codes, and regulatory authorities, or additional pay systems. Processes a wide variety of unique appointments and HR actions (including conversions, details, pay treatments, regulatory authorities, changes in duty stations, separations); identifying appropriate regulatory codes, nature of action, and the appropriate pay step to be entered on the HR action request.
  • Staffing Program Support: Performs new employee orientations and recommends changes in presentation content, where appropriate. Assists employees in completing a variety of required forms. Reviews and verifies incoming and outgoing forms for completeness, required signatures and accuracy. Uses an automated recruitment system to conduct recruitment/examining activities for common lower-grade positions. Makes appropriate modifications to standard or precedent announcements.
  • Oral and Written Communication: Supports Staffing program (including Employee Orientation, eOPF, Non-competitive eligibility, Student Programs) and prepares, researches and maintains a library/information source of documents related to these programs. Provides regular progress updates to the Staffing Specialists and customers regarding personnel actions and inquiries.
  • Benefits & Payroll Support: Provides advice and assistance to employees regarding benefit problems and issues. Researches, identifies, and explains employee benefit-related issues, such as health benefits conversion and routine retirement calculations. Assists in developing and presenting training and orientation briefings for employees on the available programs, their general coverage and benefits, and the costs of the specific plans and programs. Provides brochures, pamphlets, comparison charts, and cost information as supplied by the programs and carriers. Assists employees with new enrollment, change, and cancellation requests, and other options such as paying FEHB premiums with pre-tax dollars. Performs research in order to ensure compliance with Federal and agency human resources/payroll regulations and policy guidelines, and correctness of determinations made in processing all types of personnel transactions. Researches pay and leave discrepancies using a variety of methods, including an automated inquiry system.
  • Personnel Processing: Processes a wide variety of unique appointments and HR actions (including conversions, details, pay treatments, regulatory authorities, changes in duty stations, separations); identifying appropriate regulatory codes, nature of action, and the appropriate pay step to be entered on the HR action request. Performs research in order to ensure compliance with Federal and agency human resources/payroll regulations and policy guidelines, and correctness of determinations made in processing all types of personnel transactions.
The following includes a listing of more specific duties and responsibilities required of this position:
  • Proficient in processing actions in the History Correction Update Processing System (HCUP)
  • Strong knowledge of Position Management System (PMSO)
  • Experience using NFC systems; USA Staffing a plus
  • Perform a full-range of support assignments
  • Provide support to HR specialists involved in one or more specialties such as classification, employee benefits, recruitment and staffing; security, etc
  • Use personal computers to prepare HR documents with complicated formatting
  • Use personal computers and software programs in an office environment to extract, revise, or sort information from files, records, or databases
  • Oversee the maintenance and control of the Electronic Official Personnel Folders (e-OPF)
  • Conducts entrance on duty (EOD) and Human Resources orientation of all new employees in the assigned organization(s)
  • Determines the required forms and documents that employees must complete.


Travel Required

Not required

Supervisory status
No

Promotion Potential
6

Requirements

Conditions of Employment


Conditions Of Employment
  • Applicants must be U.S. citizens.
  • You must successfully complete a background security investigation with favorable adjudication. Failure to successfully meet this requirement will be grounds for employment termination.
  • All Federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
  • A one year trial period is required.
  • This is not a bargaining unit position.
  • This position requires a moderate risk public trust Tier 2 background investigation.
Peace Corps Information
  • This is a Federal civilian job in the Excepted Service. PC employees are paid on the Foreign Service scale and employment is limited not to exceed (NTE) 5 years.
  • Qualified internal applicants will be given first consideration.
  • Additional hiring needs may be filled through this vacancy.
  • Peace Corps is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
  • Peace Corps is a drug free workplace and promotes a drug free environment.
  • Peace Corps is committed to maintaining a diverse and inclusive culture. Our goal is to attract and develop the best and brightest from all lifestyles and backgrounds. Peace Corps strives to create a culture of inclusion where individuals feel respected and are treated fairly in all aspects of differences. Our commitment is to make a difference in the lives of people around the world.
  • Peace Corps provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the hiring process, please notify the Office of Human Resources by calling 202-692-1200 or the Office of Civil Rights and Diversity on 202-692-2139. Decisions on granting reasonable accommodation are made on a case-by-case basis.


Qualifications

Specialized Experience:

You must meet the specialized experience at the grade level(s) in which you choose to be considered by 11:59 p.m. Eastern Standard Time (EST) on 09/16/2021 (the closing date of the announcement). You will receive credit for all qualifying experience, including volunteer experience. To ensure full credit for your experience, please indicate dates of employment by month, day, and year and the number of hours worked per week in your resume.

This vacancy is being announced at two (2):

FP-7

Qualifying experience for the FP-7 level includes one year of specialized experience at least equivalent to the FP-8 or GS-6 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Experience supporting a variety of personnel actions and routine issues related to staffing and classification and experience supporting a human resources office by compiling factual program data from a variety of sources.

FP-6

Qualifying experience for the FP-6 level includes one year of specialized experience at least equivalent to the FP-7 or GS-7 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Experience processing and documenting HR actions for a wide variety of employee categories that involve different forms, authorities, various action codes, or additional pay systems and experience supporting several staffing programs by preparing, researching and maintaining a library of information used to support these programs and other HR actions.

Additional information on qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at https://www.opm.gov/policy-data-oversight/classification-qualifications/

Time-in-Grade Requirements: Internal applicants and Federal employees who are currently holding, or who has held within the previous 52 weeks, a position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying (FP-8 or GS-6, FP-7 or GS-7). NOTE: All current or former Federal employees (including internal employees) must provide a copy of their SF-50 (you may need to submit more than one), "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure, and type of service (Competitive or Excepted).

All qualification requirements must be met by 09/16/2021 (the closing date of this announcement). Qualification claims will be subject to verification.


Education

This job does not have an education qualification requirement.

Additional information

Intelligence Background Information

Peace Corps Manual Section 611 is applicable to this position. This section prohibits the employment of certain persons previously engaged in intelligence activities or connected with intelligence agencies within the past 10 years. If you have ever worked for the Central Intelligence Agency (CIA), you are not eligible for employment at the Peace Corps in any capacity, and you should not apply for employment.

Acceptance of employment with Peace Corps precludes employment by certain intelligence organizations for a specific period of time, determined by the employing agency, after Peace Corps employment ceases.

Applicants who are found to be otherwise qualified will be required to submit upon request in the future a completed Intelligence Background Questionnaire, or narrative signed statement, indicating whether the applicant has been involved in or has had any connection with intelligence activities or related work and, if so, the nature and dates of his or her involvement. Failure to meet this requirement will result in the applicant being rated ineligible for further consideration. If you have any other type of possible intelligence connection, your application will not be further considered until you submit this form. Except when the CIA or the National Security Agency (NSA) is involved (see below), if your connection with an Intelligence Agency involves an immediate family member who works or has worked in intelligence, the immediate family member should complete the form, not the applicant. Usually relying on memory is sufficient to answer most if not all of the questions.

If you have an immediate family member who works or has worked for the CIA, you should not give them this form to complete. Please contact your relative in person-not by phone, email, social networking, or any other means that is not in person- and ask him or her to contact the Office of General Counsel at the CIA.

If you or an immediate family member have been employed by or associated with the NSA, you or your family member must contact the NSA Prepublication Review Office at 443-634-4095.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated based on your resume, attached supporting documentation and your responses to the self-assessment questionnaire. Your materials will be evaluated to validate your possession of any required knowledge, skills, abilities (KSA) and/or competencies. The following competencies will be evaluated in the self-assessment questionnaire:
  • Customer Service
  • Oral Communication
  • Personnel and Human Resources

Please note that a complete application is required for consideration; including any documentation that is being used for qualifications. Your resume and supporting documentation will be reviewed by a Human Resources Specialist, which must support the answers you provided. Falsifying your background, education, and/or experience is cause for disqualification.

National Service (e.g., volunteer) refers to paid & unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, community, student).

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must submit a complete Application Package. This includes: a detailed resume, a completed electronic self-assessment questionnaire, an SF-50 (for current and former Federal employees, including internal employees), and the submission of any other required documents. All required documents listed below, that are applicable to you, must be submitted by 11:59 p.m. Eastern Time (ET) on 09/16/2021 (the closing date of this announcement).

Resume: Include relevant work experience including job title, duties and accomplishments, employer name and address, supervisor name and phone number, start and end dates, hours per week & salary. If you are a current Federal employee or former Federal employee, provide your pay plan, series and grade level (e.g. GS-0201-09).

Veterans Documents: Veterans' preference in appointment does not apply to this vacancy; however, if you are using your 30% or more disability rating to be considered, you must attach all required documentation; including a DD-214 reflecting the type of discharge, the SF-15 and a VA Letter. Proof of a service-connected disability is required at the time of application. For more information regarding veterans' preference, please review the OPM Vet Guide .

Federal Employees: If you are a current or former Federal employee (including internal employees), you must provide a copy of your most recent SF-50 (and/or the SF-50 which verifies your reinstatement eligibility). Please note that this appointment does not convey career or career-conditional tenure in the competitive service; however, federal employees who have earned career tenure will not lose it as a result of this appointment.

Qualifications Based on Education or a Combination of Education and Experience: If you are qualifying based on education or a combination of education and experience, you must submit a copy of your transcript(s) or an appropriate course listing with a diploma. Education must be accredited by an institution recognized by the U.S. Department of Education in order for it to be used towards qualifications. Therefore, applicants must report only attendance and/or degrees from schools accredited by recognized institutions. Applicants can verify accreditation at the following website .

Note: All applicants (including internal) are required to submit the applicable documents listed above as verification of eligibility. If you fail to provide the information requested, or the information you submit is insufficient to verify your eligibility, you may lose consideration for these positions.

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