Project Coordinator

Employer
Avi Spl
Location
Herndon, VA
Posted
Sep 13, 2021
Closes
Sep 15, 2021
Ref
86437028
Hours
Full Time
Job SummaryResponsible to assist Project Management in Audio Visual systems integration project tasks and have/acquire the skills to manage smaller complexity integration projects as required to achieve time, scope, budget, quality, safety and customer satisfaction requirements.Essential Duties and ResponsibilitiesAssist Project Management / manage the coordination of project activities, including change management, ensuring timely and on-budget completion of project deliverables meeting client scope and quality requirements, all according to established AVI-SPL Project Management principles and proceduresReview and acquire a thorough knowledge of contract documents for each assigned project including, but not limited to: project scopes of work, bid drawings and specifications, contract, subcontractor scopes of work, and construction schedules.Understand project schedule and assist in coordination of appropriate resource scheduling for all required project tasks.Assist / facilitate discovery and documentation during internal project kick-off meetings as neededAttend external project kick-off meetings with all necessary external stakeholders as well as applicable internal resources as required.Assist / facilitate internal and external project communication and documentation by keeping accurate files and records of project status and activities.Respond to communications from customers regarding problems or concerns in a timely and professional manner as directed.Understand / compile job progress reports. Raise any issues to Project/Office Management for proper escalation.Review daily site progress reports from lead technicians and respond to needs identified.Facilitate ordering of equipment and materials for projects after engineering approval.Assist in the management of equipment distribution and shipping through pick ticketing, packing slip and sign off process requirements.Assist Management through the change order process through assurance that any scope, schedule, cost or change of terms are handled in accordance with AVI-SPL change order procedures.Assist with verification of quality of work performed by internal resources and subcontractors.Ensure all closeout/as-built documentation is created and stored in proper location for service and/or future office reference.Engage Corporate Departments/Personnel as needed.Maintain and develop strong relationship with customers with direct interaction with focus on improving customers' perception of on time delivery, quality, responsiveness, problem solving and service.Achieve project results to satisfy customer requirements to obtain AVI-SPL Net Promoter Score goals.Other duties assigned as neededSkills and Abilities Work directly Project Management resources and/or independently to accomplish assigned tasks in a timely and effective manner.Proactively plan and assist in solving technical, personnel and other project related issues.Understand and assist with the maintenance of project budgets.Understand Audio Visual system functionality and installation processes and techniques.Accurately read and comprehend project technical and construction documents.Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Project and Adobe Acrobat.Effectively manage tasks and resources to meet project objectives.Self-starter capable of working independently and ensuring to meet deadlines.Excellent communication and interpersonal skills, both verbal and written.Ability to balance multiple tasks with changing priorities.Demonstrate time management skills with attention to detail.Valid Driver's License and a Motor Vehicle Record that meets AVI-SPL Driving Privileges standards.Ability to travel to various job sites as required.Education and/or Experience Demonstrated experience as a Project Coordinator in the Audio Visual, Construction, Technology or related industry preferredFormal education in Audio Visual, Construction, Technology or related field preferredMinimum high school diploma or equivalent is preferredAVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state or local law

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