Senior Marketing/Proposal Coordinator
*Description/Job Summary* The Senior Marketing/Proposal Coordinator will lead proposal and/or presentation production efforts in preparing high-quality submissions on strict deadlines. This position will participate in proposal strategy in support of firm's goals. The Marketing/Proposal Coordinator will schedule, organize, develop and prepare specific marketing/proposal materials with the support of various senior management leaders. This position will ensure total proposal compliance. This position reports to the Director of Proposal Management. *Responsibilities/Duties* * Reviews RFP/RFQ/SSN/RFI documents so that client requirements are clearly understood. Prepares the responsibility and compliance matrix. * Prepares for and leads proposal kick-off and review team meetings. * Leads the writing, editing and production of statements of qualifications, proposals and other marketing materials. * Identifies and edits existing materials to effectively communicate the firm's services, core capabilities and discriminators. Researches and gathers information to include corporate information, past experience examples, proposed project team resumes and other standard materials. Captures new narratives for addition to the marketing content database. * Coordinates with senior leaders of the firm as well as members of the Operations, Estimating, Preconstruction, IT/BIM, Safety and Accounting departments for marketing/proposal content. * Organizes written materials supplied by support groups including organization of sections, tables, exhibits, and attachments. Develops proposal ensuring accurate content, consistency and compliance. * Attends pre-proposal meetings and site visits to become familiar with project scope and proposal requirements. * Tracks and reports status of all proposal elements to Director of Proposal Management Designs the cover, tabs and interior layout of proposals to best present the content in compliance with the RFP/RFQ. * Prepares PowerPoint presentations, coordinates and leads team rehearsals and attends the interviews to support the team. * Updates firm-wide database with project and proposal information. * Gathers, formats and maintains accurate, up-to-date firm marketing information including team resumes, project descriptions and statistics, and other information for marketing purposes. * Supports special projects and completes other marketing responsibilities as needed including brochures, flyers, and marketing collateral and assists with event planning as needed. *Required Experience* A minimum of four (4) years of experience performing proposal coordination from RFP receipt, evaluation and kick-off through final compliance review, production and submission. Proficiency with Adobe and Microsoft Office products, particularly Adobe InDesign, Photoshop and Acrobat Pro and Microsoft Word, PowerPoint, and Excel is preferred, but will provide training for the right candidate. The qualified candidate will have the following knowledge, skills & abilities: * Strong organizational skills and the ability to coordinate and prioritize multiple projects. * Proven ability to meet strict deadlines 100% of the time, without fail. * Must have excellent writing and editing skills. * Excellent oral communication and interpersonal skills. * Strong document organization and attention to detail skills. * Ability to self-manage assignments with minimal oversight. * Must have conceptual and strategic thinking proficiency and effective decision-making skills. *Required Education* A bachelor's degree is required, with a degree in English preferred. A bachelor's degree in marketing, communications, business or a related field may be acceptable. *Details* * Submitted or published writing samples must be submitted for evaluation. * Flexibility to work extended hours, as required, in support of the proposal process. A COVID-19 vaccination is required for the position. Grunley will provide reasonable accommodations for disability, pregnancy and religious-based objections in accordance with applicable law.