Administrative Assistant

Fairfax, VA
Commensurate with education and experience
Sep 14, 2021
Sep 15, 2021
Full Time
Administrative Assistant

The George Mason University, Office of University Counsel, is seeking an Administrative Assistant to provide direct administrative support to the attorneys and staff in the legal office. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.


  • Represents the office professionally in all internal and external interactions and communications when receiving, screening and directing incoming telephone calls and visitors to the legal office;
  • Maintains office attorneys' calendars and prepares supporting documentation and materials for meetings;
  • Oversees coordination of travel arrangements, completing related reimbursement transactions;
  • Oversees the procurement process including purchasing supplies as needed, approving purchase requisitions, maintaining and reconciling credit card statements and tracking of expenses through budget reconciliation process;
  • Assists in drafting and preparing legal documents and other correspondence;
  • Oversees the processing of legal documents to local courts or to the Office of the Attorney General;
  • Provides administrative and liaison support to the Office of the Attorney General;
  • Coordinates and processes all outside counsel billing;
  • Maintains and manages the office filing system, to include maintaining records in the legal department matter management system and archiving of records;
  • Other duties, as assigned.

Required Qualifications:

  • High school diploma or equivalent;
  • Must have excellent analytical and writing abilities and oral communication skills;
  • Ability to work with minimal supervision;
  • Strong organizational skills;
  • Clerical and computer proficiency is required (i.e., word processing, database and spreadsheet software such as Microsoft Office Suite and Adobe Acrobat);
  • An understanding of legal and court processes and procedures;
  • An understanding of case management, legal filing systems, document production and other aspects of trial litigation;
  • Excellent interpersonal skills and a professional demeanor;
  • Ability to successfully complete a criminal background check.

Preferred Qualifications:

  • Bachelor's degree and/or paralegal certificate, or equivalent combination of education and work experience;
  • Prior legal work experience.

For full consideration, applicants must apply for position number 02098z at by August 6, 2021; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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