Supervisory Contract Specialist

4 days left

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 13, 2021
Closes
Sep 21, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

THIS IS AN OPEN CONTINUOUS VACANCY ANNOUCEMENT. APPLICATIONS WILL BE ACCEPTED AND REVIEWED ON A ROLLING BASIS.

Applicants may submit or update their application before the closing date. Applicants will be referred after the first cutoff date, and subsequent referrals will be made at the manager's request. The announcement may close earlier or at the request of the selecting official or after the job is filled.

Learn more about this agency

Responsibilities

The first cutoff for receipt of applications under this announcement will be 11:59 p.m. EST on August 20, 2021.

NOTICE: This position is not eligible for permanent remote work.

This position could be located within any directorate within the Chief Operating Office.

This position serves as a Supervisory Contract Specialist within the Office of the Chief Operating Officer, Library of Congress, Washington, DC. This position will be utilized throughout the service unit. The incumbent will serve as a first line supervisor for a diverse contracts staff, and manage day-to-day operations of the award and administration of purchase orders and contracts for the Library of Congress. The incumbent will serve as a Contracting Officer and be responsible for the solicitation, award and administration of major contracts, and for the work of subordinate Contract Specialists.

Supervises employees performing work at the GS-13 and below level. Provides administrative and technical supervision needed for completing the unit's work. Works with a diverse group of client units, and evaluates the workload requirements of the Contracts Section. Manages the workload, and makes assignments in accord with the workforce's knowledge and skills.

Coordinates in-depth compliance review and analysis of complex, unusual, or unprecedented contract actions. These complex types of acquisitions include mission-critical contracts such as preservation services, library integration systems, and critical building maintenance services. Reviews contracts and solicitations for appropriate contract type, pricing and other contract provisions, selection of source, acquisition method, determinations and findings, documentation, clarity of contract terms, and propriety of cited funds. Coordinates requirements for internal Library review and compliance prior to awards.

Negotiates contracts for procuring products and services for production of prototype equipment or systems or research and development where there is a lack of precedent and experience. Contract actions involve complex pricing arrangements and unique delivery methods. Plans, develops, and establishes the contractual strategy for the overall acquisition program. Determines the types of contracts to be utilized, and prepares justifications.

Serves as a Contracting Officer with unlimited signatory authority for significant projects characterized by large funding levels with a commitment period extending over a long period of time. Possesses complete authority for all contract actions and phases of the project including requirements definition, procurement planning, solicitation methodology, conduct of pre-proposal conferences, develops source selection plans and makes award recommendations.

Prepares complex contractual pricing arrangements and incentives such as developing pricing schedules that allow flexibility for the Program Office through the use of sophisticated contracting techniques; such as cost-plus-incentive-fee or fixed-price-incentive-fee or economic price adjustment clauses.

Serves as a Library-wide expert in a functional area of procurement, e.g., pre-award issues or price/cost analysis and post award issues, responsible for providing expert technical advice and guidance, staff coordination, and consultation.

This position is located in the Library of Congress Contracts Division, Contracts and Grants Directorate, for the Chief Operating Officer.

The position description number for this position is 237198.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a supervisory, non-bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment


The Supervisor leads his/her staff toward meeting the Library's vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library's Supervisory Core Competencies click the following link: http://www.loc.gov/hr/employment/uploads/loc_supervisor_core_competencies.pdf .

Qualifications

To be eligible for this position, you must be either:

A former Library of Congress employee who successfully completed a probationary period and was appointed to a permanent Library position at the GS-14 or higher grade, or to a permanent Library position in a career ladder with GS-13 or higher promotion potential.

A current or former Federal employee who holds "Career" status from a permanent position in the competitive service and is or was appointed to a Federal position at the GS-14 or higher grade, or to a Federal position in a career ladder with GS-14 or higher promotion potential.

Under Library policy, to be eligible for noncompetitive transfer or reappointment, a current or former Federal employee must: (1) hold "Career" status from a permanent position in the competitive service, (2) be, or have been, appointed to a Federal position of the same or higher grade, or to a Federal position in a career ladder with the same or higher promotion potential, and (3) meet the minimum qualifications requirements of the position to which the transfer or reappointment is made.

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Your resume should reflect any education, training, and experience that furnishes you with the knowledge, skills, and abilities to successfully meet the following competencies of this position:

Knowledge of Federal contracting laws, regulations, principles, policies, and procedures to develop and issue solicitations and contracts.** A successful candidate has applied knowledge of Federal contracting laws, regulations, and policies to complete all aspects of contracting transactions, from acquisition and source selection planning, solicitation, evaluation, negotiation, award, and contract administration to include oversight of delegated technical functions, contractor performance management, dispute resolution, and close-out.

Ability to supervise and manage a diverse workforce.** A successful candidate has supervised and managed a diverse workforce including: 1) establishing realistic yet challenging goals and standards; 2) supplying regular, constructive feedback, mentoring to assist staff in attaining their goals; 3) incorporating active participation of staff in planning, decision making and team building; 4) identifying skills and abilities of staff and any skill gaps in the workforce for current and future needs; 5) providing opportunities for training and career advancement; 6) hiring staff; 7) addressing performance and disciplinary matters; 8) communicating performance expectations; 9) conducting timely and periodic performance evaluations; 10) ensuring tasks are appropriately delegated and satisfactorily completed; and 11) creating and embracing an environment fostering diversity, integrity, and honesty focused on ongoing improvement to self and others and to customer service.

Ability to communicate and negotiate in writing.**A successful candidate has prepared concise, coherent and well-organized written text related to contracting work and supervisory responsibilities such as: 1) contract documents to include acquisition and source selections plans, negotiation objectives, trade-off analysis, determination and findings, 2) reports and formal correspondence to include responses to protests, claims, or litigation, freedom of information act requests, show cause, cure notices, and terminations for cause or convenience, and 3) performance management documents including employee performance plans and evaluations, incentive or award recommendations, and counseling or other disciplinary letters. Ensured accuracy of material by checking all aspects of the work product in a consistent manner, including identifying and correcting all errors, checking references and facts, and undergoing peer review.

Ability to analyze organizational and operational problems and develop solutions in a Federal contracting operation. A successful candidate has analyzed and developed strategies needed to coordinate and resolve organizational and operational issues and problems in a Federal contracting operation.

Ability to develop and maintain effective client relationships. A successful candidate has delivers professional service to clients by anticipating and recognizing current and future needs, advocating for your clients' interest, and leading a professional and responsive organization. This includes understanding your clients' mission and fulfilling the clients' requirements.

Ability to communicate effectively other than in writing. A successful candidate has communicated in both formal and informal settings such as communicating effectively with subordinates, peers, and vendors, consulting with colleagues both within and outside the agency, or formally presenting information at outside conferences and agency meetings.

Education

A. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.

And

B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.

D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

You must submit a legible copy of your college/university transcripts to your online application. Unofficial transcripts are acceptable at the time of application. Official transcripts will be required if selected. Failure to submit the required legible documentation at the time of application will result in disqualification of your application.

Foreign Education - Education completed outside the U.S. must be deemed equivalent to conventional/accredited U.S. education programs to be acceptable for Federal employment. If your college/university is outside the U.S., your transcripts must be accompanied by a report from a credential evaluation service that is a member of the National Association of Credential Evaluation Services (NACES) or the Association of International Credentials Evaluators (AICE) . Failure to submit a foreign education evaluation report will result in disqualification of your application.

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. All who meet the eligibility requirements are encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee or internal selectee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

The selected applicant may be required to file a financial disclosure statement with the House of Representatives, U.S. Congress, in accordance with the provisions of Public Law 95-521, Ethics in Government Act of 1978.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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