Human Resources Assistant (Talent Acquisition and Classification)

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 13, 2021
Closes
Sep 17, 2021
Function
Human Resources
Hours
Full Time
Duties

Summary

This position is located in the Architect of the Capitol (AOC), Office of the Chief Administrative Officer, Human Capital Management Division (HCMD), Talent Acquisition and Classification Branch (TACB). The selectee will serve as a Human Resources (HR) Assistant and provide program support for TACB.

This is a career ladder position requiring the incumbent to perform progressively more independently on a gradual basis leading to the full performance level.

Learn more about this agency

Responsibilities

At the Architect of the Capitol, we are proud to be ranked as one of the Best Places to Work in the Federal Government. Our employees are passionate about AOC's mission to serve Congress and the Supreme Court. The AOC is a legislative branch agency, the recognized authority on the preservation, maintenance and construction of the world's most iconic treasures and buildings on Capitol Hill. As a global destination for thousands of visitors every day, Capitol Hill intersects history, architecture and art with the birthplace of our nation's laws.

MAJOR DUTIES:
  • Receives on-the-job and classroom training to provide basic technical and administrative support regarding talent acquisition, staffing processes, procedures and for completing and reviewing forms on talent acquisition matters. Provides recruitment, selection and placement assistance to the HR staff, employees and jobseekers.
  • In a training capacity, learns to prepare and code Request(s) for Personnel Action Standard Form (SF)-52(s) and compute service computation dates; and learns to determine the correct retirement code for new hires and rehires. Utilizes various standards guides such as the Guide to Processing Personnel Actions and other relevant instructions used in the AOC.
  • Greets all visitors to the office, determines their nature of business and either provides assistance to them or refers them to the appropriate office/person.
  • Receives calls from a variety of customers and job seekers.
  • Maintains the TACB vacancy announcement bulletin board, displays new announcements and removes expired announcements.
  • Learns to prepare transcripts of service and Request for Preliminary Employment Data, SF-75s, and forwards these to other agencies in accordance with procedures.
  • Receives training to be able to prepare and enter position information in the online systems used and to verify the information in the National Finance Center (NFC) Position Management System.
  • Enters employment verification information using E-Verify and prepares badge portal cases; in a timely manner prepares identification badge forms, status reports, onboarding lists and other relevant basic data to assist the staffing operation.
  • Ensures completeness and accuracy of human resources (HR) forms and job applications.
  • Uses the automated Onboarding system. Assembles official personnel records and forms required as supporting documents for personnel action requests SF-52s.
  • Provides administrative support to the Branch Chief, Lead HR Specialist and higher-graded HR Specialists as needed on relevant matters and program activities. Prepares letters, memoranda, forms and reports as required.
  • Provides assistance to classification specialists on as needed basis to migrate and search for position descriptions (PDs) into the online Position Description library. Searches and obtains position descriptions from the library and provides them to HR Specialists, managers and supervisors.
  • Uses personal computer, word processing and various software programs to create, copy, edit, store, retrieve and print a variety of documents. Ensures accuracy and timeliness of coding information, spelling, grammar construction, punctuation, format and inclusion of necessary enclosures.


Travel Required

Not required

Supervisory status
No

Promotion Potential
08

Requirements

Conditions of Employment

  • You must be a U.S. Citizen.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.

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Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards

Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the GS-05 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-04) grade level in the Federal service.

Specialized experience is defined as having experience in the following areas:

(1) Having basic familiarity with the functions of a human resources office (e.g., hiring, training, payroll, compensation, employee relations); (2) Performing routine work that can support a human resources office (e.g., answering inquiries, handling sensitive or confidential material, providing information pertaining to a variety of administrative matters, reviewing documents for completeness and obtaining/researching additional information as required); (3) Utilizing word processing/automated software (e.g., Microsoft Word, Excel, Google Docs) and other web-based systems (e.g., Facebook, Twitter, Gmail); (4) Entering data accurately into various automated systems and reviewing the data for accuracy; and (5) Organizing and coordinating work and working independently and as part of a team.

OR

Education for this position may be substituted for experience at the GS-5 level. You must have at least 4 years of successfully completed education above the high school level.

Education

Education for this position may be substituted for experience at the GS-5 level. You must have at least 4 years of successfully completed education above the high school level.

Special Instructions for Foreign Education :

Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment.

Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree.

You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing if selected.

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability.
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period- A newly appointed selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.
All application materials become the property of the Architect of the Capitol.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.
Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

- Knowledge of and skill in applying a basic and standardized body of HR rules, procedures and operations sufficient to accomplish routine support tasks within the HR office.

- Ability to use personal computers and software programs to extract, revise or sort information from files, records or databases; and provide support to HR specialists involved in one or more specialties such as staffing and classification

- Ability to read and apply AOC and U.S. Office of Personnel Management policies, guidelines, standards and procedures.

- Knowledge of routine office procedures, including telephone use when dealing with multiple, simultaneous calls.

- Ability to communicate orally and in writing.

Your responses to the self assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration.
Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
Yes

Required Documents

The Architect of the Capitol's job application process is designed to ensure that we only ask you for the information that is absolutely needed to evaluate your qualifications and eligibility for the position.

To apply for this position, you only need to submit online the following: a) your resume and 2) answer the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant supplemental information. No additional documentation or attachment is required at the time of application.

We ask that you prepare and submit a resume that best describes fully your background experience, skills, abilities, education, training and other relevant credentials. The resume should include dates of employment.

Nothing further is required until it is requested by the staff of the Human Capital Management Division. If additional documentation is required for a position, you will be asked to provide it during the selection process or upon selection. At that point, we may ask you to submit documentation to support statements made in your resume.

For example, we may ask you to provide documents such as college transcripts, copy of diploma or proof of Federal employment status. If the position requires a license or certification, we will ask candidate(s) to provide proof at the time of selection.

If you are claiming veterans' preference, we may ask you to submit proof of Veterans preference (DD-214, and, if claiming 10-point preference, the SF-15 plus proof required by that form).

If you fail to provide the required documents, we will withdraw a tentative job offer made and/or remove you from further consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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