Contract Specialist

Washington, D.C
Sep 13, 2021
Sep 17, 2021
Full Time


This position is located in the Architect of the Capitol (AOC), Office of the Chief Administrative Officer, Supplies, Services and Material Management Division (SSMMD). The Contract Specialist responsibilities are inviting competitive bids, negotiated proposals and entering into contractual agreements for acquisition of supplies and services, to include operation and maintenance, repair of mechanical equipment, campus utilities, telecommunication, data processing and electronic system repairs.

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REQUIRED - FAC-C, Level I or DAWIA Level I certification is required for appointment.

RECOMMENDED - FAC-C, Level III and/or DAWIA Level III certification or higher is desired but not required; however, must be obtained within eighteen (18) months from date of hire.

The individual selected for this position will:

Post-Award Duties

Performs the full range of contract administration actions required for the acquisition. Responsibilities typically include functions such as the issuance of contract modifications, negotiation of changes, exercise of options, investigation and resolution of delays and/or performance issues, issuance of contractor performances assessments, disposition of claims, completion of closeout procedures and similar matters as directed. These functions typically include actions such as incremental funding, redirection of effort, coordination of time extension, incorporation of change orders, approval of progress payments and final payment to the contractor.

Independently reviews contractor performance through site visits, email correspondence and telephone conversations, as appropriate, to ensure compliance with the technical, financial and delivery aspects of the contract.

Issues "cure" or "show cause" notices when the contractor is not in compliance with the terms and conditions of the contract.

Pre-Award Duties

Prepares both formally advertised and negotiated solicitations and contracts for significant, highly specialized procurements, to include all related documentation, for the procurement of supplies and services required by the AOC. Determines and performs all tasks necessary to complete each project in a manner consistent with the AOC Contracting Manual and any supervisory guidance.

Establishes close liaison with personnel in the various jurisdictions within the AOC campus that are responsible for all phases of the procurement process, including those who define requirements, prepare specifications and solicitation documents, assure legal sufficiency, administer awarded contracts, receive supplies or services or make contract payments. Such personnel include cognizant building superintendents, supervising engineers and architects, legal counsel, accounting officers, budget officers and their staffs. Identifies problems, discusses solutions and disseminates procurement information and guidance.

Reviews procurement requests to determine the best method of procurement, whether advertised or negotiated and contract type, taking into consideration urgency of need, nature of supplies or services required, AOC policies and procedures, applicable acquisition laws, regulations and policies.

Reviews specifications for clarity and completeness of language and detail to assure a comparable basis for competition and to detect obvious errors in technical detail. Provides advice and information relating to specific problems based on knowledge of competition, the solicitation process, applicable laws, regulations and procedures and SSMMD precedents.

Drafts solicitations and contracts, both formally advertised and negotiated, nontechnical specifications, delivery or performance requirements, inspection instructions and all other special and standard clauses. Prepares all documents required for contract awards. Coordinates and schedules the issuance of solicitation packages to prospective offerors, to include the statement of work, drawings, specifications, related material and any subsequent amendments.

Performs detailed analysis to determine completeness and responsiveness of bids/quotes in the case of Invitations for Bids (IFBs)/Request for Quotations (RFQs) and compliance of offeror's proposals with solicitation requirements in the case of Request for Proposals (RFPs). Reviews bids, quotes and proposals received for apparent mistakes. Determines responsibility of offerors/quoters. Establishes price reasonableness prior to award of contracts by either price or limited cost analyses. Conducts peer reviews on solicitation, contract awards and modifications to ensure policy compliance with agency procedures.


Position requires communication to achieve effective relationships between AMMD senior staff, AOC senior staff, program office staff, Members of Congress and their staffs and contractors to achieve mission critical requirements.

Interfaces with senior leadership, project executives, technical experts and contractors involved in the procurement process and to write coherent and compelling documents and memorandums as required.

Performs other related duties as assigned.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a U.S. Citizen.
  • You must be able to pass a drug test.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.
  • FAC-C, Level III or DAWIA Level III certification required for appointment.



You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at .

In addition to meeting the basic education requirement, you resume must clearly demonstrate the required specialized experience as described below.

Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year (52 weeks) of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance.

To qualify at the GS-13 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-12 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis:

(1) Performing acquisition and contracts full life cycle processes to include pre-award, post-award functions, cost and/or price analysis;

(2) Reviewing requests for procurement of complex equipment and services;

(3) Preparing solicitation documents, analyzing proposals, negotiating with potential contractors;

(4) Administering contracts to include contract scope determinations, modifications, supplemental agreements, justifications and contract terminations;

(5) Experience with acquiring Services, Supplies and/or Equipment; and

(6) Interpreting and applying relevant laws, regulations, policies, standards, or procedures to specific contracting issues.



A. 4-year course of study leading to a bachelor's degree with a major in any field; OR

B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

  • EXCEPTION: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12.

  • NOTE: Education completed in foreign colleges or universities may be used to meet the requirements. However, to be creditable, foreign education must have been evaluated by an accredited institution recognized by the U.S. Department of Education.

    You must provide a copy of your college transcript and the letter containing results of the course by course work and degree equivalency evaluation. Transcripts are required upon selection.

    Additional information

    Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit

    If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

    DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test.

    The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

    The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit

    The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.

    This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

    Moving expenses are not authorized.

    Relocation expenses are not authorized.

    Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

    This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

    All application materials become the property of the Architect of the Capitol.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

    Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:


    Cost and Price Analysis

    Contract Administration and Management

    Contract Planning and Evaluating Processes

    Oral Communication

    Written Communication

    Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.

    Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process

    Required Documents

    The Architect of the Capitol's (AOC) job application process is designed to ensure you only provide information necessary to evaluate your qualifications and eligibility for the position vacancy.

    To apply for this position, you only need to submit: a) your resume and b) answers to the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant information. No additional documentation or attachments are required at the time of application.

    Your resume should list your education, training and work experience including job titles, employment dates, duties and accomplishments.

    Nothing further is required until it is requested by AOC's Human Capital Management Division. If additional documentation is required for the position, you will be asked to provide it during the interview or selection process. At that time, you may be asked to submit documentation to support statements made in your resume.

    For example, you may be asked to provide a copy of your diploma, college transcripts, or proof of Federal employment status. If the position requires licensure or certification, you will be asked to provide proof at the time of selection.

    If Veterans' preference is claimed, you will be asked to submit proof (DD-214, and, if claiming a 10-point preference, a SF-15 and the proof required by that form).

    Failure to provide the required documents will end further consideration and/or result in the withdrawal of any tentative job offers.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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