Secretary (OA); NB-0318-IV

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 13, 2021
Closes
Sep 15, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

As the Secretary (OA), you will serve as administrative support to the Senior Deputy Comptroller (SDC) for the Office of Management and Chief Financial Officer. You will assist the SDC with the operation and coordination of all administrative and office functions.

Learn more about this agency

Responsibilities

As the Secretary (OA) to the SDC for the Office of Management and Chief Financial Officer, you will:
  • Maintain and exercise administrative control over an executive's calendar. Schedule appointments, meetings conferences and briefings using independent judgment and knowledge of the executive's goals, objectives and priorities.
  • Serve as an office manager, ensuring efficiency in the administration of office policies, practices, and procedures, recommending changes as needed, and fostering a spirit of interdependent interaction through teamwork and mutual support.
  • Screen all calls, receive visitors, and coordinate travel arrangements. Maintain tracking systems to plan, organize work, and provide follow-through for effective and efficient office management.
  • Through communication and interpersonal relationships provide feedback on policies, programs, and projects to executive and staff members.
  • Finalize a variety of narrative and statistical reports, letters, and memorandums. Compose correspondence of a general administrative nature for personal and executive's signature.


Travel Required

Not required

Supervisory status
No

Promotion Potential
04

Requirements

Conditions of Employment


  • Complete a one-year probationary period (unless already completed).
  • Complete a background investigation (unless already completed).
  • Complete a Declaration for Federal Employment to determine your suitability for Federal employment.
  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9 . Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
  • Obtain and use a Government-issued charge card for business-related travel.
  • Click here for important information about OCC ethics standards, such as the requirement that new hires divest their bank securities.


Qualifications

You must meet the following requirements within 30 calendar days after the closing date of this announcement:

Specialized Experience: Applicants must possess one year of specialized experience at a level of difficulty and responsibility equivalent to the next lower level in the Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To qualify for the NB-IV level, applicants must have specialized experience equivalent to the next lower level, NB-III band or GS-7. Examples of qualifying specialized experience include:
  • Providing administrative office support services to management level officials or office staff, including preparing administrative correspondence and maintaining calendars or schedules.

OR

Education: One (1) full year of graduate education meets the requirements where it is directly related to the work of the position. One (1) year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school, eighteen (18) semester hours should be considered as satisfying the one (1) year of full-time study requirements.

OR

An equivalent combination of education and experience.

Proficiency Requirement: TYPING 40 words per minute.

The experience may have been gained in the public sector, private sector, or through volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.


Education

Please see Qualifications section for education.

Additional information

• Salary range includes 22.26% geographical pay.
• If you are a current OCC employee who previously received a waiver determination permitting you to retain bank securities due to extenuating circumstances, please note that this determination may be rescinded if the nature of your duties changes. We strongly suggest that you discuss the potential implications of any change in duties on a prior securities determination with your ethics official.
• We may select from this announcement or any other source to fill one or more positions.
• Click all links in this vacancy announcement to view additional information and instructions.
• Must be a U.S. citizen or U.S. national.
• Please refer to "Conditions of Employment."
• Click "Print" to review the entire announcement before applying.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.

Rating:

Your application will be evaluated in the following areas:
  • Administrative Policies and Procedures
  • Administrative Management
  • Attention to Detail
  • Customer Service
  • Written Communication

Your application will be rated and ranked among others, based on your responses to the online questions regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application. Current OCC employees must have a performance rating of at least Level 3 overall and for all critical performance elements to be eligible for promotion.

Referral : If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

If you are a displaced or surplus federal employee eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP) , you must be rated as well-qualified to receive special selection priority. "Well-qualified" means that in addition to meeting the minimum qualification requirements and selective placement factor(s), if applicable, you must receive a score of 85 or higher.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

A complete application includes: 1) A resume, 2) vacancy question responses, and 3) submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible). Note: Please ensure that all bank, financial, and other confidential or sensitive information is removed/redacted from each document.

RESUME:
All applicants are required to submit a resume by either creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please review Resume Tips .

CURRENT AND FORMER FEDERAL EMPLOYEES: Documentation Relating to Your Federal Employment: Submit a copy of your SF-50, Notification of Personnel Action, which shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".) Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.

LAND MANAGEMENT ELIGIBLES must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. You can find information on the Land Management Workforce Flexibility Act and eligibility HERE . Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements.

CAREER TRANSITION ASSISTANCE PLAN (CTAP) or INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents.

SPECIAL HIRING AUTHORITIES DOCUMENTATION: If you are applying under a special hiring authority , submit a copy of proof of your eligibility.

VETERANS DOCUMENTATION: If you are applying under the Veterans Employment Opportunities Act (VEOA) or another veterans hiring authority, or are claiming veteran's preference, you must submit a copy of your DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing actual or expected dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15 , along with required documentation listed on the back of the SF-15 form.

OPTIONAL DOCUMENTS : In addition, you may submit the following:
- Cover letter
- Recent performance evaluation (be sure to redact/remove all sensitive information prior to submitting)


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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