Assistant Director for Management and Administration

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 13, 2021
Closes
Sep 21, 2021
Function
Executive, Director
Hours
Full Time
Duties

Summary

Collectively, the Office of Management and Administration is responsible for full range of PSA's planning and evaluation, policy development and implementation, information technology, human capital management, and financial management systems and services.

Selectee will be required to file an Executive Branch Personnel Financial Disclosure Report (OGE-278) within 30 days of appointment and annually thereafter.

Learn more about this agency

Responsibilities

As the Assistant Director for Management and Administration, you will:

1. Serve as deputy to the PSA Director and be delegated authority to act in the absence of the Director by making final agency decisions related to the operations of the Agency.

2. Manage and direct PSA business management programs which includes designing and implementing policies, programs and initiatives that support PSA's strategic goals and management objectives. Provide advice on all phases of administrative program operations to the PSA Director. Manage programs that include the Offices of Information Technology, Human Capital Management, Finance and Administration, and Planning, Policy and Analysis.

3. Serve as the principal advisor to the Director on administrative management matters, providing advice on highly complex or controversial program issues. Provide alternatives and strategies to address problems, assessing potential impact on current or future operations. Identify and recommend improvements to enhance service to the courts and other stakeholders.

4. Manage PSA financial and human capital resources. Recommend program changes and resource allocations based on analysis of competing demands and available resources. Anticipate shifts in PSA's program priorities and recommend responses that are effective without compromising current programs. Seek opportunities for cost efficiency and maximum return on investment of resources.

5. Provide executive leadership of PSA's programs and processes in budget formulation, justification and execution, accounting, and procurement and development and issuance of related policies and procedures. Direct the review and analysis of new or revised legislation, and Federal policy to determine the impact on PSA financial management programs. Advise the Director on strategies to acquire and manage resources to ensure full support of and integration with mission-critical programs.

6. Oversee the development and implementation of programs in human capital management, ensuring compliance with law, regulation and policy, optimum service delivery to the work force, full integration of human capital into PSA strategic planning processes, and maximum use of human capital resources that continually support PSA's public safety mission.

7. Lead the design and evaluation of PSA information technology programs; recommend action on information technology investments. Responsible for the application of state-of-the-art technology in the design and maintenance of integrated systems that meet external and internal requirements, assure protection of confidential data, and facilitate adequate and timely interface between PSA systems and those of external agencies such as the courts, law enforcement or others with missions related to that of PSA.

8. Exercise executive level responsibility for long- and short-range program planning and evaluation functions for PSA. Oversee strategic planning; policy development; agency performance evaluation; data integrity efforts; research and evaluation projects; and ensure that each of these functions are administered in an integrated way that supports mission accomplishment and complies with relevant laws and regulations.

9. Supervise, directly or indirectly, specialists and managers in social science, finance, information technology, human capital management and related disciplines, through the GS-15 level. Establish program and organizational structure. Design and oversee a working environment in which employees are treated fairly and equitably, encouraged to achieve their maximum potential and held accountable for appropriate results. Establish performance objectives and evaluate individual and collective performance and progress toward achievement of goals and objectives. Lead efforts to implement personnel programs in position management, recruitment, training, and equal employment opportunity and awards and recognition for assigned staff.

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
00

Requirements

Conditions of Employment

  • Must be a U.S. Citizen
  • Males born after 12-31-59 must be registered for Selective Service
  • Must be suitable for Federal employment, determined by a background investigation
  • May be required to successfully complete a one year SES probationary period, if not already completed.
  • All applicants are subject to a comprehensive criminal background investigation, and required to submit to urinalysis to screen for illegal drug use prior to appointment
  • All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice
  • Your application packet must not exceed 15 pages to include your resume, the Professional/Technical Qualifications (PTQs), and Executive Core Qualifications (ECQs). Excess pages will not be considered, if documents exceed page limits
  • Must provide written narratives on each of the (ECQs) and (PTQs)
  • Financial Disclosure Required


Qualifications

As a basic requirement for entry into the Senior Executive Service (SES), applicants must provide evidence of progressively responsible leadership experience that is indicative of senior executive level managerial capability and directly related to the skills and abilities outlined under the Professional/Technical Qualifications, Executive Core Qualifications and Selective Placement Factor. The ideal candidate will have experience supervising employees through subordinate supervisors and have experience hiring, developing, and evaluating employees.

Your application should demonstrate that you posses the knowledge, skills and abilities to successfully fulfill responsibilities inherent in SES position such as:
  • Leading the work of an organizational unit;
  • Ensuring the success of one or more specific major programs or projects;
  • Monitoring progress toward strategic organizational goals, evaluating organizational performance and taking action to improve performance;
  • Supervising the work of employees, developing policy and other executive functions.

To meet the minimum qualification requirement for this position, your application must show evidence that you possess the Selective Placement Factor, the five (5) Executive Core Qualifications and Professional/Technical Qualifications listed below.

If your experience does not include these basic qualifications, you will not be determined qualified for this position.

Selective Placement Factor:

Extensive senior-level experience managing and providing strategic direction to complex administrative management programs in areas such as human resources, budgeting and finance, information technology, legal services, strategic planning and policy development in support of a law enforcement, criminal justice or legal agency, agency sub component or organization. Experiencemay be with private sector, non-governmental or government organizations (local, state, and/or federal).

Professional/Technical Qualifications (PTQs):

1. Skill in management of programs in a variety of administrative areas, including human capital management, information technology, strategic planning, policy development and financial management.

2. Skill in representation of administrative programs in a variety of internal and external forums.

3. Knowledge of strategic and operational planning and evaluation at the agency level.

Mandatory Executive Core Qualifications:

Executive Core Qualifications (ECQs):

ECQ 1, Leading Change: This core qualification measures the ability to bring about strategic change, within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

ECQ 2, Leading People: This core qualification involves the ability to lead people toward meeting the organization's vision, mission and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

ECQ 3, Results Driven: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results, by applying technical knowledge, analyzing problems and calculating risks.

ECQ 4, Business Acumen: This core qualification involves the ability to acquire and manage human, financial and information resources strategically.

ECQ 5, Building Coalitions: This core qualification involves the ability to build coalitions internally and with other Federal agencies, state and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

**If you are a current or former SES member OR a graduate of the Office of Personnel Management (OPM) approved SES Candidate Development Program(CDP) and your ECQs have been certified by OPM's Qualification Review Board(QRB), you are only required to provide a narrative to the Professional/Technical Qualification listed in the vacancy announcement. Also, current or former SES members must include with your application a copy of your most recent SF-50, Notification of Personnel Action, verifying your appointment to SES. CDP graduates must include a copy of your OPM CDP graduation certificate.

Non-SES members must submit a narrative for each of the Professional/Technical Qualifications and the 5 Executive Core Qualifications.

Your application package must not exceed 15 pages to include your resume, the narrative to the Professional/Technical Qualification (PTQs) and/or the Executive Core Qualifications (ECQs), if applicable. Excess pages will not be considered.

Education

There is no education substitution at this grade level.

Additional information

1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

2. Reasonable Accommodation, this agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of this application and hiring process, please notify the agency. The decision on granting reasonable accommodation is made on a case-by-case basis.

3. Equal Opportunity Employer: The Pretrial Services Agency is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other non-merit based factors.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

For this position, PSA is using the Traditional Method to evaluate applicants based on a resume and narratives addressing each Executive Core Qualifications (ECQs) and Professional/Technical Qualifications (PTQs). Applicants who meet ECQs, PTQs, and the Selective Placement Factor will be considered basically qualified for this position.

An Executive Resources Board (ERB) will evaluate these basically qualified applicants to determine the best qualified. Category Rating is used to evaluate applicants using three categories (Best Qualified, Well Qualified, and Qualified) to determine the degree to which applicants meet requirements and to identify those who will be referred for further consideration. If the selectee is being initially appointed to the SES, his/her ECQs must be reviewed and approved by a Qualifications Review Board convened and managed by the Office of Personnel Management (OPM).

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
High Risk (HR)

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume listing hours worked per week, salary, dates of employment and duties performed.
2. Other supporting documents:
  • Cover Letter, optional
  • Your application packet must not exceed 15 pages to include your resume, the narrative to the Professional/Technical Qualifications (PTQs) and Executive Core Qualifications (ECQs), if applicable. Excess pages will not be considered.
  • Current or former SES member, must submit a copy of your most recent SF-50 verifying your appointment to the SES.
  • OPM approved SES Candidate Development Program graduate must submit proof of your OPM Qualifications Review Board certification, if applicable.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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