Program Specialist

2 days left

Employer
USAJobs
Location
Culpeper, Virginia
Posted
Sep 13, 2021
Closes
Sep 21, 2021
Function
Program Manager
Hours
Full Time
Duties

Summary

This position is located in the Motion Picture, Broadcasting and Recorded Sound Division, Library Services at the National Audio-Visual Conservation Center, Packard Campus, 19053 Mt. Pony Road, Culpeper, VA 22701.

The position description number for this position is 414670.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metro area.

The incumbent will work a flextime work schedule.

This is a non-supervisory, non-bargaining unit position.

Learn more about this agency

Responsibilities

This position is not eligible for permanent remote telework.

Serves as focal point for National Audio-Visual Conservation Center (NAVCC) acquisition procedures, contract management and related issues including analysis. Provides recommendations to NAVCC management regarding contract management operations matters. Plans and coordinates contract administration activities for long-term, extensive technical service contracts. Monitors contract administration in collaboration with Library Collections and Services Group (LCSG) Procurement Analyst, including regulatory and statutory provisions through conversations, correspondence, and reports. Keeps the supervisor informed of contract performance and monitors status of contract performance in collaboration with LCSG Procurement Analyst, including timely completion of required work, payments, change orders, other modifications and closeout. Proposes solutions and verifies required actions are completed. Initially reports NAVCC contract status to the supervisor and then collaborates with the LCSG Procurement Analyst as needed.

Plans and coordinates contract administration activities for all NAVCC contracts. Provides information on contract procedures to CORs and NAVCC management, and provides appropriate advice and guidance. Manages the contract administration process with the CORs from the determination of contract specifications through bid evaluations, contract execution, payment process, and closeout. Analyzes annual contract costs and develops reports justifying present and future funding needs for contract costs.

Utilizes knowledge of the NAVCC organization and understanding of the NAVCC goals and mission to improve the effectiveness and efficiency of work operations in the program. Communicates information to management to ensure effective evaluation of the NAVCC program operations and performance. Collects, compiles, organizes, analyzes, summarizes, and maintains archival records for the NAVCC's annual reports and other historical records, to include management confidential information. Conducts analysis of statistical data and comprehensive evaluations of ongoing NAVCC operations to ensure program goals are met and identifies areas where operational efficiency can be enhanced. Prepares and edits sensitive and confidential reports and related documents on NAVCC program issues, provides data analysis and recommendations that supports management decision-making.

The incumbent helps ensure that the NAVCC's unique collections and experts are leveraged effectively in support of the Library's outreach and engagement initiatives. The incumbent initiates, establishes and maintains professional relationships with custodial and curatorial staff in NAVCC units and with collaborative partners in other Library service units. The incumbent acts at all times in a professional and confidential manner with respect to all aspects of their position in their relationships with Library staff, invited guests, and the public. The incumbent provides technical, administrative, and program assistance to support NAVCC collaboration with other Library service units in planning and hosting special events, programs, and collection displays. Coordinates and monitors the events' financial aspects, including the estimated budget of expenditures, actual costs, and funding sources in collaboration with the supervisor and the LCSG Budget Analyst.

Travel Required

Not required

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment


No additional requirements to those listed above.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.\

Ability to provide procurement administrative program support.**

Ability to perform data collection and analysis functions.**

Skill in providing public program planning and event support.

Ability to develop and maintain effective working relationships and interact collaboratively with others.

Ability to communicate in writing.

Ability to communicate effectively other than in writing.

Education

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A "Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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