Legal Records Supervisor

Location
Fairfax, Virginia
Salary
$47,617.02 - $79,361.57 Annually
Posted
Sep 11, 2021
Closes
Sep 25, 2021
Ref
21-01865
Industry
Law
Hours
Full Time
Job Announcement

Serves as the supervisor of the Jury Management Section, providing supervision and management of the jury trial system in Fairfax Circuit Court. Duties include:

  • Establishes and maintains quality control procedures for the Jury Management Section.
  • Manages the jury administrative process, and oversees daily duties of staff engaging in jury scheduling, jury excusal requests, jury attendance tracking, jury orientation, and jury payroll process.
  • Maintains accurate assignments of jurors to cases on the docket, analyzes and determines number of jurors required for each case.
  • Maintains statistics and generates reports.
  • Orchestrates and oversees all aspects of the annual jury questionnaire process.
  • Drafts, finalizes, and mails out grand jury questionnaires to prospective jurors; reviews the returned forms and enters data within the guidelines of the Supreme Court of Virginia and Code of Virginia jury selection procedures; schedules jury commissioners to review and certify eligible jurors.
  • Prepares and maintain a master list of eligible jurors for trials for the upcoming term.


Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Supervises daily operations of an assigned unit;
  • Assigns, monitors, and reviews the work of staff;
  • Ensures that staff adhere to Court's operating policies and procedures;
  • Resolves complex customer service issues received by phone, email, fax, mail, or in person;
  • Evaluates, recommends, and implements changes in unit workflow and procedures;
  • Actively participates in performance management activities for an assigned unit, which include evaluating performance, identifying goals and objectives, recognizing staff achievements, and coaching for staff professional development;
  • Performs various personnel duties, i.e., employee selection, coaching, training, performance evaluation and disciplinary actions.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

  • Knowledge of the functions of the assigned business areas and/or court procedures;
  • Knowledge of the Code of Virginia, the Virginia Supreme Court's Clerk's Manual, laws and regulations related to the assigned business areas;
  • Knowledge of the Court's case management system and statistical reporting requirements;
  • Knowledge of principles and practices of supervisory techniques;
  • Knowledge of the principles of human resources management;
  • Ability to prepare reports and present findings in a clear and concise manner;
  • Ability to direct and coordinate activities of a moderate sized staff;
  • Ability to plan, organize, assign, train and evaluate the work of subordinates;
  • Ability to interpret and explain complex rules and regulations to staff and customers;
  • Ability to communicate courteously and effectively, both verbally and in writing;
  • Ability to motivate, develop, and direct staff;
  • Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation; plus four years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

CERTIFICATES AND LICENSES REQUIRED:
Not applicable.

PREFERRED QUALIFICATIONS:
  • Associate’s degree.
  • Four or more years of court and/or legal experience, to include experience providing excellent customer service.
  • Demonstrated supervisory experience.
  • Knowledge of the Code of Virginia and regulations in relevant areas.
  • Ability to work in and lead or train teams.
  • Ability to evaluate operations and ensure compliance with applicable laws and regulations.
  • Ability to formulate and implement operating policies and procedures.
  • Ability to prepare and present complex and comprehensive report, both orally and in writing.
  • Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
  • Proficient in Microsoft Excel.

NECESSARY SPECIAL REQUIREMENTS:
  • The appointee to the position must satisfactorily complete a criminal background check.
  • All newly hired employees are required to be fully vaccinated as a condition of employment or obtain approval of a medical or religious exemptionprior to their start date.Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or religious reasons will still be subject to the weekly testing requirement. Otherwise, vaccinated employees will complete the attestation online in the first day of employment.

PHYSICAL REQUIREMENTS:
Must be able to push a cart, lift boxes, and files weighing up to 30 pounds. Must be able to stand for long periods of time. Must be able to input and retrieve data from a computer. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

Similar jobs