Administrative Assistant II - High School Treasurer

Location
Alexandria, Virginia
Posted
Aug 27, 2021
Closes
Sep 16, 2021
Ref
2364
Function
Administrative
Industry
Education
Career Level
Entry Level
Hours
Full Time
Job Description:

The Administrative Assistant II provides administrative support to principal leadership; Acts as a liaison between the administrator and other parties; Monitors assigned programs and projects; Ensures smooth and efficient operation of the assigned department; acts as treasurer for multiple campuses for the high school.

Qualifications:

Education: High school diploma or equivalent.

Experience:
  • Job-related with increasing levels of responsibility required.
  • Familiarity with Munis system preferred.
  • Bilingual preferred.

Essential Functions:
  • Assists in the development of the budget in collaboration with principal and with ACPS Finance Department.
  • Acts as point of contact to support in the ACPS financial software and as liaison to Central Office.
  • Enters purchase orders and collaborates with the approvers to ensure alignment with division-wide processes and policies.
  • Supports student activities funds, to include collection, reimbursements, and depositing.
  • Reconciles financial statements.
  • Prepares documentation for the financial services department to issue payments to vendors.
  • Assists school administration with yearly school finance audit.
  • Coordinates meetings and activities in support of assigned administrative personnel's operational activities.
  • Evaluates interactions, situations and events (e.g. involving other staff, students, parents, the public, etc.) and takes appropriate actions and/or directs to appropriate personnel for resolution.
  • Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) (e.g. budget, purchase orders, payroll, etc.) to provide documentation in accordance with administrative and legal requirements.
  • Maintains inventory of office supplies for the purpose of ensuring items' availability.
  • Monitors assigned departmental activities and/or program components (e.g. payroll, travel arrangements and reimbursements, meetings and events, etc.) to ensure goals are achieved, target dates are met and financial, legal and/or administrative requirements are satisfied.
  • Prepares a wide variety of written materials (e.g. Board Summaries, reports, memos, letters, financial information, minutes, etc.) to document activities, provide written reference and/or convey information.
  • Processes a wide variety of documents and materials (e.g. payroll adjustments, leave slips, employment verifications, course reimbursement, budget adjustments, etc.) to disseminate information in compliance with program, district, state and/or federal requirements.
  • Researches a wide variety of topics (e.g. current practices, policies, education codes, etc.) to provide information for addressing a variety of administrative requirements.
  • Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties and/or provide direction.
  • Serves as a resource to other support staff to provide direction and/or technical support with assignments.
  • Relieves assigned administrator of routine administrative tasks.
  • Attends meetings and workshops to record events, convey and/or receive information.
  • Assists other personnel as may be required to ensure an efficient and effective work environment.

Clearances:
  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

WP

Primary Location:
ACHS King Street Campus
Salary Range:
$47,424.00 - $58,310.40 / Support SUP-24
Shift Type:
Full-Time

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